At least maybe access. Yeah. we're all kind of just saying like We're all kind of just saying like kind of Snuggie kind of like it's a Friday it's snow. like it's a Friday. It's snowing. your kicks Your kicks. Oh, thank you custom. right after I gotta Right after I got elected my daughters. tops of You throw it? You throw it out? Okay, I think we are. Okay, I think we are good to go. Um. Okay, I think we are good to go. Um, thank you all for coming this morning. Is this a little better? Is this a little better great. Thank you. Um the committee on ethics and government oversight will now come to order. come to order we have 1 item on today's agenda a subject matter hear. matter hearing regarding the office of Inspector. General's quarterly report. quarterly report for the fourth quarter of 2023. We will begin with a roll call to establish Quorum. Please know that you are yes or present response will be deemed a yes. vote when this Quorum call is used for reference. vote when this Quorum call is used for reference vote for later items. chairman Martin Chairman Martin is present, uh Vice chair hat. Chairman Martin is present, uh, Vice chair haten older woman Lee present. Alderman OSHA here alderwoman Taylor here alderwoman to sabaris Alder alderwoman Scott Alderman Talya Ferro Alderman wag alderwoman Scott Alderman Talya Ferro Alderman Wagman Spas alderwoman nent Alderman Vasquez Alderman Reilly Alderman Lawson present. Okay, we have Okay. We have a quorum Alder people had in. Okay. We have a quorum Alder people had in Scott's basado and Vasquez had requested remote participation. and Vasquez had requested remote participation in the meeting under rule 59 due to a qualifying. meeting under rule 59 due to a qualifying event. Is there a motion to allow them to attend? So moved by Alderman O'Shea all those in favor signify by saying I all those opposed say no in the opinion of the chair the eyes have it older people had in. people had in Scotts bazo and Basquez are allowed to attend this committee meeting remotely. this committee meeting remotely at this time. We will public comment this period is set for 30 minutes. public comment this period is set for 30 minutes out of respect for everyone's Time Each speaker is limited to 3 minutes. We had 1 person who signed up for public comment, uh, Taiwan Sims. uh Taiwan Sims Mr. Sims. You have 3 minutes. Thank you. test Good morning committee. Good morning. Good. Good morning committee. Good morning. Good morning. So you have a a a individual Maria Haden who is not attending? Individual Maria Haden who is not attending. Um, can you all speak to me about ethics or what? Does it mean to be sitting in this Committee of ethics? sitting in this Committee of Ethics? What does it mean should you all be held at a standard? That's much higher seeing as though you all sit on this committee. And my or or maybe I'm mistaken. Maria hadn't sit on this committee, right? Maria hadn't sit on this committee right of ethics. So you all should be held to a high. So you all should be held to a higher standard right at the ethically. if I'm If I'm not mistaken. However, Maria Haden has a ward. However, Maria Haden has a ward in 49th where I'm from where she is AB. where she is abusing. The citizens and her what? the citizens and her what automatic power in an unethical way and I've been at the I've suffered at the hands of Maria Haden out. So I came to fully address her but she's here because I I was amazed to see that she sits on this committee. amazing amazed I've been shot purs. I've been shot pursued. Everything my life has been tack. Everything my life has been taken for me. And that's why I come and speak to you all in this committee because I want my life back. I think that I want Maria had an investigated because now criminals criminals people look so I'm from that. criminals criminals people look so I'm from that war. They called us the more that the block that I'm from is far. called us the more that the block that I'm from is Farwell. I lived on in it for 30 years. My mother smoked. I lived on in it for 30 years. My mother smoked my mother started getting hot so we were forced into the streets. And so I became part of that element, but not fully. And so I became part of that element, but not fully because I've always been just apart from it. I've always been just apart from it, but still I lived resided and and did all the things. resided and and did all the things that I need to do to survive so they called us the survive. So they called us the Moors hell hole. And I feel that I've been pursued. to no end now By now guys, they call me. They want to talk with these people. people know they can't do nothing with me. These people know what type of individual I am. know what type of individual I am, but I'm done with that and I won't have Maria hadn't and I won't have Maria had him pulling at it and I won't have nobody pulling at it, but they is they've now have and into the to the most sensitive part of my life, which is my children. This woman is not at the coup at all. children. This woman is not at the coup at all this woman Champions her sensibilities. Champions her sensibilities her sexualities over the constituents. constituents over the residents in Rogers Park in the 49th W. She should Ward. She should not sit as an alderman in any Ward. She should. She should not and I can't address you Maria. She should not and I can't address you Maria had it now anyone else. I'm sorry if you all have to feel this. anyone else. I'm sorry if you all have to feel this, but I can't address her. fully plainly for utilizing her automatic powers to abuse an individual from her Ward to abuse a group of individuals black Americans that Die daily almost but to no regard Kenneth Sandy shot down by Kamari Robertson, but still the gun charge dropped the murder dropped I suppose he wanted. your assassins. Just like Nigel the Young. Just like Nigel the young man who was sent to kill me. but she put up a nice little um, oh, um, But she put up a nice little um, oh, um what that was a shooting in Roger Park tonight D D D D D D. But I got shot in the stomach that night. I got shot in my foot that night 15 and I had to sit on. I got shot in my foot that night 15 and I had to sit on the old man and take to keep his life. but this is But this is what happens. So I'm here. I'm the I'm the um the embodiment. I'm the the person in person look. the embodiment. I'm the the person in person. Look the reality of what's happening in Rogers Park right now. the reality of The reality of when you dealing with somebody in ethical unethical somebody. unethical somebody who just don't know no good somebody who going to show you that they bigger and better. But you ain't live my life woman. You ain't here to go through nothing that I had to go through but I'm 43 years. here right now still alive, and I promise you I will push. and going to keep pushing to be alive for in Sims and and gonna keep pushing to be alive for in Sims and yasuke Roosevelt Sim. But here it is y'all. But here it is y'all I'm fighting for my life. I want my life back y'all got life back. Y'all got power to do it. Y'all got power to investigate. Y'all got power to investigate y'all got power to look into I want my life. I want my life back. I'm being pushed into an area of Madness. I'm being made into a murderer. I'm being made into a murderer. because these men Because these men called me they threatened me they didn't know what I do to them. but I won't be and I want y'all to investigate this woman and I want her just to she shouldn't be in power. nobody like that should be empowered to where you cut off whole blocks, but you don't care about the the citizens, but I'mma cut off blocks to to accommodate. but I'mma cut off blocks to to accommodate my sexuality. I'm going to do all these things. I'm going to put Flags in the street. the street to accommodate my sexuality. to prove that I To prove that I got the power. over the citizens over all of y'all, but she won't prove it over me. over all of y'all, but she won't prove it over me because I serve a God man that put breath. serve a God man that put breath in every and each and 1 of y'all all of y'all y'all. y'all all of y'all y'all breathe because of him. this lady breathe because of This lady breathe because of him. I'm breathing because of his regard because of his consideration. his regard because of his consideration because she wanted me dead. I want my life back. Thank you, sir. You're 3 minutes are up. Our first order of business. I want to recognize all the women to bars for. women to bars for purposes of Quorum. Our first order of business is the rule 45 report from January 2024, which was distributed to the committee via email. Can I get a motion to approve that? to approve that report? so moved by older woman lie all those So moved by older woman lie all those in favor signify by saying I all those opposed. saying I all those opposed say no in the opinion of the chair the eyes have it. We will now begin the subject matter here. matter here in regarding the office of Inspector. General's quarterly report for the fourth quarter of 2023 like to introduce Inspector General Deborah witzburg to provide brief. brief comments. Thank you general for joining us and please begin. begin when you're prepared. Good morning. Thank you very much for having me. I I very much appreciate the invitation to come before the committee. to come before the committee each quarter to talk about our quarterly. quarterly report. Um, this is an important opportunity for us to talk. us to talk with you all about our work and I really appreciate the time and the invitation as you all know, the municipal code requires the office of Inspector. municipal code requires the office of Inspector General to publish a report 4 times a year. publish a report 4 times a year which summarizes the work published by the office during that quarter. published by the office during that quarter, um for our investigative work, we are required to publish D identified. summaries of our administrative investigations. So no 1 is named in those reports. Um, we publish more information about Criminal cases and about our our program and policy. cases and about our our program and policy work. So I'll begin with an over. So I'll begin with an overview of the the matters we touched on in the cover letter to this quarterly report, which was really kind of a look back at. which was really kind of a look back at 2023. Um, and the the successes of the office. I I I find that in our work. success can be hard to measure. Um, I I don't anticipate our eliminating, uh, waste and misconduct in city government in any 1 quarter or in any 1 year for that matter and so where there is no sort of Finish Line in sight. sight progress can Be hard to measure we certainly had. Be hard to measure we certainly had in 2023 successes that work. work kind of qualitative in nature that are hard to to put a metric. a metric on but some really important things that we touched on in this report. touched on in this report those include creative and aggressive enforcement of the rules specifically unprecedented rigor. unprecedented rigor in the offices ethics investigation. Oig when we investigate violations of the city's ethics ordinance. We send those cases to the board of ethics and ask that they find probable. ask that they find probable cause to believe that an Ethics violation has occurred. Oh violation has occurred. Oig sent approximately as many cases to the board for a successful finding of probable cause in 2023. cause in 2023 as the office had in the decade before that. um we We are we have undertaken litigation to enfor. we are we have undertaken litigation to enforce oig subpoenas and we have prosecuted people for obstructing oig investigations the first such prosecutions. investigations. The first such prosecutions of which we are aware that is to ensure that the the teeth we bring to our enforcement. enforcement powers are appropriately Sharp. Um, we have done meaningful productive Community engagement. and Outreach. We have been in many of your Wards. You all have been very helpful. have been very helpful to us and helping to connect us with people in your neighborhood. people in your neighborhoods. We will continue to ask you, um, um for advice and opportunities in your ward to connect with the Chicago. with the Chicago and who live there. We've done the thoughtful human centered. We've done the thoughtful human centered fieldwork to make sure that our work is appropri. sure that our work is appropriately informed by the lived experience of Chicago. experience of Chicagoans. Um, I I think among the high points of our field. points of our fieldwork this in 2023 was our workaround encampment. encampments of unhoused, uh, Chicagoans. other other projects as well have really benefited from meaningful engagement. in our field work we've In our field work. We've also worked to to build and expand our presence on the national over. our presence on the national oversight landscape. There are many many many offices around. many many many offices around the country doing work like the work that we do and we have found tremendous benefit in in expanding. in expanding our presence to and our connection with those other offices where we are better positioned to study best. practices. Avoid Reinventing Wheels Etc. practices. Avoid Reinventing Wheels Etc a few things in 2023 in this quarterly report. 2023 in this quarterly report where where we can get a hold of of of a somewhat more quantitative. of of of a somewhat more quantitative measure of success in terms of Staffing we talked a bit about terms of Staffing. We talked a bit about this in our budget hearing last fall and so I want to kind of close on this oig has a larger budgeted. on this oig has a larger budgeted staff now than ever before we have 124 budget. before we have 124 budgeted positions and 2 detailed CPD member positions. member positions in 2023. We hired 40 new people we promoted. promoted 16 people internally as of last night we promoted 16 people internally as of last night. We have 120 of those positions filled and both of our CPD details are filled. um consent decree compliance in 2023, oig became the first and only component of city government to satisfy our obligations under the consent decree. We are in full and effective comp. effective compliance and are now out from under the consent are decree. um case closures I want to touch on many of you have have reflected on and and we have talked about a concern that historically oig's investigations have taken too long. They have taken too long. Um, I as a former prosecutor and and very clear on the notion that the cases do not improve with age. age No 1 is well served by investigations aging and we've undertaken tremendous efforts. we've undertaken tremendous efforts to lessen our investigative backlog and to shorten the lifespan of our disciplinary investigations in the fourth quarter in this report. We report on the closing of 137 investigations. and that was a nearly 30% reduction in the year. count um I'm I'm going to go through sort of a few of the other. things that we cover in this report. These are all discussed in. discussed in more detail in the document and I'm happy to talk more about any of them that are of particular interest here. We have over. We have over the last 2 years. We have centralized the offices intake function. offices intake function that is to say we've moved our intake section out of our investigations operation and and centralized it in the office so that when we hear from Chicagoans when we get pieces of information, we are better positioned to determine what the best oversight. positioned to determine what the best oversight solution might be to each particular. problem whether that is a disciplinary investigation or a policy inquiry or a data review or whatever the case may be by centralizing our intake. by centralizing our intake function. We're better positioned to tailor solutions to those problems. positioned to tailor solutions to those problems in the fourth quarter. We received 1 18 fourth quarter. We received 1,853 intakes most of those are are by email. We report the specific numbers in the document we document. We also hear from people by telephone online portal and letter a handful of other methods as well. We self initi self-initiated 47 intakes. Um, that's a specific. self-initiated 47 intakes. Um, that's a specific empowerment in the municipal code. among our misconduct investigations at the close of the fourth quarter. We had 214 active, Mis. fourth quarter. We had 214 active misconduct investigations 95 of those have been open more than 12 months. and of those 214 in And of those 214 investigations, there's a breakdown here of the subject. of the subject of those investigations 171 of them have as their subject city employees 19 of them. their subject city employees 19 of them have as their subject elected officials 15 contractors subcontractors or persons seeking contract. persons seeking contracts 2 licenses 2 appointed officials and 5 in various other categories. I will say quickly this other category among the things we have done for the first time. first time in 2023 is pursued violations of the ethics ordinance by members of the public the eth. ordinance by members of the public the ethics ordinance permits in a situation in which a member of the public offers a bribe to a city employee or official the ethics ordinance. In fact permits enforcement of that. ordinance. In fact permits enforcement of that rule against both the person offering the improper gift. both the person offering the improper gift and a person who accepts an improper gift. accepts an improper gift and so for the first time we have pursued In the fourth quarter we reported. In the fourth quarter, we reported 21 sustained administrative investigations. So these are the deified summaries that we talked about. summaries that we talked about no names are included but in brief. brief summary some of the a few of the cases that we reported. reported here. Are are the following we reported on reported here are are the following we reported on DBA CP employees who incompetently perform. employees who incompetently performed their duties during the protests and unrest following the murder of George Floyd. We reported on an elected official. We reported on an elected official who improperly terminated to city employees. terminated to city employees in violation of the city. The city's ethics rules and the, Illinois. city's ethics rules and the Illinois whistleblower Act. We reported on a cfd. We reported on a cfd employee sexually harassing an employee of a business. employee of a business being inspected. and elected official And elected official misusing City resources for personal political. political purposes. We investig. We investigated and sustained allegations against a high-level DPS. high-level DPS employee who engaged in unauthorized secondary. secondary employment and unauthorized use of city property and had engaged in fraud in order to obtain employment with DPS. We pursued a former. We pursued a former cdph employee who lied to oig in the course of an investig. course of an investigation and a city debt collection contractor. contractor who misused their access to City Data Systems. and collected more than dollars in improper Conte. and collected more than dollars in improper contingency fees. um Those are our administrative cases. Those are our administrative cases, uh where we do not provide names when cases are prose. provide names when cases are prosecuted in our matters of public record. We do include ident. public record. We do include identifying information in the quarterly report. There are 2 of those here. quarterly report. There are 2 of those here in IG investigation led to a prosecution of an office of the city clerk employee who committed thefts of cash payments. She received in processing City stick. received in processing city sticker purchases. um as a result of oig's invest Um, as a result of oig's investigation that employee was indicted in the Circuit Court of Cook County. indicted in the Circuit Court of Cook County on 2 counts of theft 1 count of Computer Fraud and 1 count. theft 1 count of Computer Fraud and 1 count of official misconduct. That matter is pending. Uh, the second matter here the city of Chicago. Uh, the second matter here the city of Chicago versus levinia. Morasan is 1 where is 1 of the cases? I mentioned where we are pursuing prosecution of people who obstruct and interfere with oig investigations. We previously reported in the third quarter of last year. reported in the third quarter of last year, uh in investigation into a department of building project manag. who was violating conflict of interest Rules by process. who was violating conflict of interest Rules by processing and reviewing permits. Um submitted by an Expediting company owned by that, uh employees spouse. we interviewed the spouse in the course of that investigation and the spouse knowingly made false statements to us in violation of the municipal code. We pursue that as an obstruction of an oig investigation and the court, uh entered Judd. the court, uh, entered judgment against the spouse and assess a fine. from our Public Safety section we From our Public Safety section. We published a number of evaluations and reviews during this quarter. Those were a sort of explainer product on cpd's budget. We've done this now for a couple of years in a row. Um, I I frankly think this is a responsibility. this is a responsibility which may transition to the community commission over time given their responsibilities around budget transparency, but we have over the last couple of years published a product which is not in nature, but is a recognition of the fact that in nature. But is a recognition of the fact that the the police department's budget is by far the largest the city's budget by department and it's a it is a complex. Um, Document it's a complex exercise. And so we this is just a transparency initiative around that we published. transparency initiative around that we published in update of sorts on cpd's storage and use. of sorts on cpd's storage and use of gang data and a and a follow-up on our report a couple of years ago on the city's compliance and copas compliance specifically with the city's video release policy. Our Public Safety section is divided into 2 function. Our Public Safety section is divided into 2 functions. We we have our uh performance analysis function. we have our uh performance analysis function that publishes these evaluations and reviews. these evaluations and reviews and investigative analysis function, which is focused on oversight of the police disciplinary system. This section is charged by ordinance with reviewing individual. with reviewing individual closed disciplinary investigations conducted. the Bureau of internal affairs and by Coppa Um pursuant to the municipal code when we review those cases. cases, uh, if we identify ones which contain the standard set out in the law is a deficiency. set out in the law is a deficiency materially affecting their outcome. We can send that. their outcome. We can send that investigation back to its agency with a recommendation to reopen it. during this quarter the fourth quarter of During this quarter the fourth quarter of 2023 that unit examined. examined 311 closed disciplinary investigations and conduct. conducted an in-depth review of 25 of them. conducted an in-depth review of 25 of them during this quarter. We found 2 Copa cases that contained deficiencies materially affecting their outcome and recommended to Coppa that they reopen those here too in this in this segment of our work. Here too in this in this segment of our work when a case reaches a kind of final. reaches a kind of final procedural resting place when it is no longer a matter under consider. no longer a matter under consideration. We publish a summary of the investigation. We reviewed our recommendation and the agency's responses. recommendation and the agency's responses among those that we reported in the fourth quarter was a Copa investigation which Copa administratively closed in the course of what it is calling its Tim. is calling its timeliness initiative project. That's an initiative where coupa has identified a number of criteria. um where they will close investigations Meeting those criteria administratively in order to to um shrink their case load. We reviewed 1 investigation closed as part of that. that program where there were allegations that a CPD. had fondled in a rusty. um, the timeliness initiative project criteria, um EX um, the timeliness initiative project criteria, um, exclude cases with allegations of sexual misconduct it says cases with allegations of sexual misconduct. It says that those cases are ineligible for closure in this program. Nonetheless. This investigation we reviewed was Nonetheless this investigation. We reviewed was closed, um, including its allegations of sexual misconduct. We recommended that copper reopen it. recommended that copper reopen it reopen the matter in accordance with its policies, and they accordance with its policies and they declined to do so elsewhere in the office in our audit and Elsewhere in the office in our audit and program review section and elsewhere we publish. section and elsewhere. We publish audits follow-ups advisories and notifications. These are some of those other oversight tools we use to get at problems which come through our door. We published a follow-up to an earlier audit of the city's compliance with the Tif Sunshine ordinance and the Tif. Surplus executive order. These follow-up reports are sort of how we measure progress when we ISS. of how we measure progress when we issue recommendations to a city department and they commit to corrective. a city department and they commit to corrective actions. We follow up somewhere between 6 months. follow up somewhere between 6 months and 18 months later usually to see whether the city Department. usually to see whether the city department has met its obligations. Um, and so that that's what we that was the And so that that's what we that was the exercise here with the with the sunshine audit and the Tif Surplus. order. We published an explainer. order. We published an explainer, uh a descriptive product on what happens how the city responds to a complaint of a sewer cave-in. We are doing more of this kind of work. sewer cave-in. We are doing more of this kind of work more, um transparency driven work, which is designed. um transparency driven work, which is designed to help Chicagoans kind of navigate and understand. Chicagoans kind of navigate and understand bureaucracies in city government. So again here this is this was not an evaluative product. There were not recommendations here. This was designed to help people understand what happens. when they call through on 1 to say there's a sewer cave and in my neighborhood we send a notification to the Department of We send a notification to the Department of Finance and I want to highlight this 1 because I I think there are. want to highlight this 1 because I I think there are there. There are tremendous dollar implications here. notification to the Department of Finance, um regarding outdated payment processing systems the Department of Finance. Finance has itself identified outdated Payment Processing. Technologies at various points of sale. So these are these are doof Windows around the city. are doof Windows around the city right where somebody might go and pay any number of kinds of things in person at that window the technology that has been in use at those points of sale is such that the city is bearing the trans. of sale is such that the city is bearing the transaction fees. um, that's not a question that oig has a position on necessarily in terms of who should bear those fees, but doof and the City have doof and the city have articulated an intention to adopt a new techn. new technology which would shift those fees away from the city and onto the people paying. paying the transactions despite in articulated Comm paying the transactions despite in articulated commitment to doing that to adopting that new technology it has been adopted and as a result between 2017 and 2020 the city has paid more than 12 million in those in-person transactions. transactions where they would have been shifted off of the city. If in fact the city had gone forward with its stated intention. intention to use this new technology. We sent a notification. to the Chicago Police Department To the Chicago Police Department. And what was at the time AIS? Uh jointly AIS, uh, jointly around the question of what information is publicly. publicly available, uh in crash reports, there's a system which allows members of the public to get copies of Chicago Police Department crash reports. Um, and and we identified a concern around the way that various pieces of information. a concern around the way that various pieces of information could be assembled to reveal private. could be assembled to reveal private information. We sent a notification to DPS. We sent a notification to DPS regarding a city contractor's false claim settlement. So we this this had to do with a city a major city Conte. city a major city contractor who operates in other states and reach. and reached a settlement with law enforcement authorities in Massachusetts around false claims, the city's procurement rules. procurement rules permit the city to to initiate Deb. procurement rules permit the city to to initiate debarment action against a contract. Doctor Who in who admits to this kind of wrongdoing elsewhere so elsewhere. So we sent a notification to DPS in this particular case, they elected not particular case. They elected not to pursue debarment proceedings against this contractor. Um, and finally here we sent a notification to OEM regarding mistreatment of a member of a public of the public. public by an oemc call taker and then finally quickly as as you all know, we have a unit in the office as well which monitors the cities. actions. This is post shackman monitoring. actions. This is post shackman monitoring work to ensure that having reached substantial compliance. that having reached substantial compliance with the shakman decree and being out from under Federal monitor. decree and being out from under Federal monitorship that the city continues to play by the rules. the city continues to play by the rules set out in the shakman decrees around employment decisions. shakman decrees around employment decisions and so a few of the kinds of work that we of the kinds of work that we do and again, all of this is reported in more detail. Um, reported in more detail, um in the fourth quarter we reported on our receipt of notifications of political contacts by elected or appointed officials during processes for City positions. We reviewed senior manager hires in various City departments. We reviewed proposed modifications to minim. modifications to minimum qualifications for city jobs, we audited 9 hiring sequences across 5 City. audited 9 hiring sequences across 5 City departments those audits amount to um, retrospective reviews of all, audits amount to um, retrospective reviews of all of the paperwork all of the documents associated with the higher to make sure that everything went as departments that is real-time monitoring where we sit in the room for interviews. We sit in the room for consensus meetings. meetings to make sure again that as they as they play out those processes are going according to the rules. So um with So, um with that I'm happy to answer any questions or to talk more about anything. That's of talk more about anything that's of particular interest to the committee. Thank you Jenner General. We appreciate everyone. everyone who acknowledged Alderman Talia Farrell vice mayor Bern. Bernett, um for purposes of quorum. Bernett, um for purposes of Quorum. Um, I want to ask a little bit about the um, the auditing that you did of the 9 here. here sequences. I find it very notable that for your own. office if if my notes are correct. Do you had 124 budgeted positions? positions all but 4 of them are filled currently we had them all. them all filled very very briefly, but then some people selfishly moved out of town and you know Etc. Yeah, so I I think that's outstanding. think that's outstanding given the fact that some of our departments have vacancy rates. departments have vacancy rates that run north of 20% at any given time. And so I'm curious both with your own processes and what you have concluded with the auditing. Um, what are some um Pro some um process improvements that we could monitor across departments to ensure that some of our larger ones, uh, including law and DFS. us that have a lot of vacancies do Us that have a lot of vacancies do a better job of filling. I app. I appreciate the question. This is certainly an area where we have. we have um. 1 of the things we've tried to do over the last 2 years was was to turn inward a lens which we have historically. was to turn inward a lens which we have historically very much cast outward on other City departments and their hiring. hiring and I will say a couple things 1 is that candidly we We had a lot of work to do here. Um, and and had a lot of work to do here, um and and 1 of the things which 1 of the challenges presented by the lengthy transition between oig administrations was that there was great deal of employee attrition during that time. Oh, I nearly 30% vacant when I when I was confirmed and so we had a we had a lot of work. a we had a lot of work to do so we um, we did some restruct restructuring of our own, um kind of senior restructuring of our own, um, kind of senior staff and our own HR infrastructure so that we had more resources the fact of the matter is that hiring is hugely resour intensive. Um, and so we needed more infrastructure around our own process to do that. So we did that we re some management roles to devote more bandwidth to hiring. Um, we filled positions we had we added we added new position. positions in our 2023 budget. positions in our 2023 budget, um to kind of accord with with our with our strategic priorities and so on um, and then and then during 2023 devoted enormous resources to to filling those positions. So some of it is just sort of attention and bandwidth and prioritizing that but but certainly there are process improvements that can be made oig has its own higher plan it is we are not covered. oig has its own higher plan it is we are not covered by the city's plan and I think that um Plan and I think that um, there are opportunities to match some Provisions in the in the overall. some Provisions in the in the overall cities hiring plan to look more like some of the processes that are available to us. We are us we are and I think there's a lot of opportunity here with new leadership in the department of with new leadership in the Department of Human Resources. I really look forward to working with commissioner Blakemore on this there are opportunities to streamline City. on this there are opportunities to streamline City hiring processes. And I think where we are in the post shackman World, there are still very much things that need microscope attention to make sure that we are keeping improper political influences out of City hiring. There are other things where the battle lines have moved. other things where the battle lines have moved somewhat and we don't we don't need yesterday's solutions for today's problems. And so I think that they're really all are opportun. opportunities where we can help streamline some of those processes. Are you planning to share those recommend? Are you planning to share those recommendations in a more formal written way? formal written way with commissioner Blake Moore and others or will it be a more? or will it be a more informal conversational process? think some of both and and we are really in very early stages of conversations about that just as sort of as the ink dries on her new on her new business cards there. Um, but but there's a lot of work to be done and and I'll anxious to to talk with folks. I I think many of certain many of you in your ward offices and many people in leadership. leadership in City departments have lots of experience which I think would be helpful in kind of refining and updating and streamlining some of those processes. Thank you Alderman, Noe. Good morning. morning several Morning, several months ago, um during budget hearings. um you had stated to all of You had stated to all of us that you were outgrowing your space. Um. and that you were looking for more space to accommodate the fact that You're ramping up. Uh. you're ramping up, uh hiring and it's great to know that we're now where we need to be in that. Um, how is that situation? how is that situation now? I appreciate the question. Um, we we did talk exactly about that in the budget process. Um that in the budget process, um where we identified really 2 sets of problems with our existing. sets of problems with our existing Space 1 was simply a capacity 1 OG has been in its exist. capacity 1 OG has been in its existing space in the city building at 7:40 North Sedwick. building at 7:40 North Sedwick for about 20 years. We have approximately doubled in size since we moved there. Um same space same space twice the number of people not not a recipe for success. Success, so we certainly have space constraints. There are ALS also tremendous security deficits in that space in terms of both. both physical security as well as its location in a building where we have people who don't want to come and talk to us because they don't want to run into other city employees in the building. Um, when things go wrong in the space, we've had city employees and City contractors sort of crawling all over our confidential invest which has been a real problem particularly in recent months. as we have had. am pleased to report that we were before the real estate Committee in. Committee in febuary, um, the committee approved and the council voted on a lease for oig in a new space in a private. private building in a non-city building, um with appropriate physical security independence from other City departments. We are working with the law department and with AIS to have that the terms of that lease finalized and signed, but I'm I'm optimistic that we are in a good place. That's good to hear. Um. I just wanted to finish by saying I appreciate your work work of your staff. and um continue. Thank you very much. Alderman tally faroh recommendations and I say through all Recommendations through all this is made. quite a few recommendations that your office has made in the past with regard to um, reopening and investigations or uh cases or or um audits that have been conduct. uh cases or or um audits that have been conducted on the Chicago Police Department. Um, have gun have gone unchanged. Um, or um, or not it here too. What is that as well? You know what mechanism do we have in place to make your office more effective? I understand that in in many inst. I understand that in in many instances you you're not the final Authority. Um, but in some instances your office should be uh, and I I brought that up because I noticed 1 of your investigations with regard to a sexual misconduct. Uh, it was your recommendation to reopen that investig. Uh, it was your recommendation to reopen that investigation and uh Copa declined so and uh Copa declined. So what mechanism do we have in place so that um in some instances, uh, your recommendations are final Authority, um to whereby cases like that can be real opened. I appreciate the question. Um. I I there certainly could be legislative changes. would alter sort of the obligations of City. would alter sort of the obligations of City departments receiving our recommendations. Um, I think that even with the current legislative function, I think that 1 of the most powerful ways to kind of bring those recommendations to life is to bring them before you all and your committ. chairman. I I I have been very appreciative of your hearings holding subject matter hearings on some of our work. work and our Public Safety section, I think um, sort of having a a conversation about those recommendations in the light of day is a substantial step. light of day is a substantial step toward bringing them to life. Uh, you called hearing last year about um extremism in the police department. I found that the that exercise the exercise of that public. the exercise of that public conversation to be really important. I think that that moves the ball forward in the implementation of those recommendations, so implementation of those recommendations. So I you know, I you all have heard me say many times I will go anywhere implementation status of them. Um, I I think that hearings before your committees, um are perhaps the best way the best tool that we have right now where you all can obligate stakeholders and decision makers in other City departments. to come before you and to explain their decisions. to come before you and to explain their decisions around implementation or refusal to implement oig's recom. recommendations. Yeah, and that that is 1 example that I was referring to um, in fact your office made some good recommendations with regard to extreme and some on the police department and a lot of those recommendations. not um, adhere to or and we're still dealing with guidelines on uh, how to deal with that on the Chicago Police Department and and Police Department. And and so it should it certainly has not been pushed in a Direction. not been pushed in a direction. I'd like to see it pushed in but um, so thank you for your resp. in but um, so thank you for your response because we'll keep bringing those issues up. keep bringing those issues up and from a public safety and police and fire. police and fire perspective, but I would certainly love to see a mechanism where um some of these recommendations final Authority, um on your office because of Final Authority, um on your office because of the severity of them. Thank you. I appreciate that chairman and of them. Thank you. I appreciate that. Sorry. I'll just very quickly say I think that um the case reopening recommendations specifically that probably is an area which lends itself to some legislative clarification. lends itself to some legislative clarification, um where the agencies receiving those recommendations probably could be obligated to to do more with them and I'd welcome. conversation about that, um on the extremism in the police department. department Point specifically, we will have more to say about that. We will publish further. about that. We will publish further and I would be very happy to come back before your committee to talk more about that when we do that. Thank you. Thank you, uh alderwoman Taylor then Lawson then lie. Thank you chair. um How are you? I heard you talk about working with. How are you? I heard you talk about working with the new commissioner of DHR. Um, are there some recommendations for us to get some of these position? us to get some of these positions feel I feel like every budget. budget we're asked to budget for exonomic positions, especially when it comes to CPD, uh the Departments, but then when we come back we see Departments but then when we come back we see none of the money was spent on none of the positions feel. money was spent on none of the positions feel were there some recommendations to talk about if you don't feel these positions within a certain amount of time you lose the money we can put the money somewhere else because that a conversation that you're having with this Administration or has the OG put out the IG put out. has the OG put out the IG put out a report about it. We haven't put out a report about it, but That's the conversation that needs to happen and I think that that really, um, that is in my mind very much. of a conversation. We have a lot which is that Resources are finite right? There's a finite pool. resources are finite right there's a finite pool of City resources, and we cannot be in a position where resources and we cannot be in a position where the solution to every problem is more. to every problem is more dollars there. There are only so many of those dollars only so many people um, and so we need to shift those conversations to ones about resource allocation and how we how we allocate City resources across departments across functions across titles Etc. Um, I I think there's a powerful Common Sense argument that if a position has been vacant, position has been vacant for some amount of time then we don't then we should allocate that those dollars elsewhere. I think that's a I think that's an important perspective so we haven't So we haven't published anything on that. We haven't made recommendations, but that is the sort of thing. We're after. and so I I look forward to talking more about that. Has there been an investigation around um, there been an investigation around um opsa sending out letters to folks who failed the drug test that actually did didn't like that that seems like that that's been ignored at every budget for the last 2 years convers. And I've I'm surprised. And I've I'm surprised there has not been a real conversation about it. I'll be happy to have a conversation about that. I will follow up with you. Okay? Um. I'm going I want to follow up with. I'm going I want to follow up with all the mental ferro's question. What is in place when? question. What is in place when Coppa and IG kind of don't agree what? agree what what happens who who like to tie break I guess if I'm asking the question like what happens? Um, well, that's a really good question. Um, nothing happens, um when we make a recommendation to Coppa to reopen an investigation, which we have found to be materially deficient the existing language of the municipal code says that they can either take that recommendation. that they can either take that recommendation or not. um That is the point where I think some legislative clarification. clarification, um or adjustment might be well taken. What happens is that we publish an account of that? What happens is that we publish an account of that. Um, we also I will say once those cases the wreck the cases that we wreck for where we recommend reopening once those reach that kind of final. that kind of final procedural resting place. the exch The exchange our recommendation to the agency and their response. Those are public records. Those are releasable. We release those in Foya. Um, you've seen some of those you can coverage of some of those including in some of the extremism cases we are extremism cases. We are looking at ways to Simply make those public to just publish those proactively rather than only in response to foyer requests in the hopes that doing so would draw more attention to those decisions and to the agency responses. agency responses to our recommendations. Is it your responsibility to come? responsibility to come to the city council and say hey we need to put something in law. We need to put something ordinance. Um, I we have what we have brought to the council so far is an account. an accounting of those decisions. Um and the response know, our the accounting of our recommendations and the responses. I'd be very happy to to talk about a legislative approach. Um, you talked about the outdated payment. approach. Um, you talked about the outdated payment system. Have they updated it? Are we doing any because you said 12 million dollars? are we doing any because you said 12 million dollars is what we paid that could have been 12 million dollars to a community to somewhere else. That's exactly right and that's why I highlighted that. that's why I highlighted that point particularly. Um, there is no shortage. is no shortage of opportunity to do good in this city with the resour. the resources to do it. Um, as of the fourth As of the fourth quarter of 2023 the up the payment techn. technology has not been updated by the Department of Finance. They continue to say that it is their intention to do so that hasn't yet been done. And so what's the remedy? And so what's the remedy do? Does City Council vote to stop pay pay payment? I mean not pay the folks in finance with like what is the remedy? like what is the remedy we can't I feel like we're very wasteful. I don't feel like we are wasteful that's what it is. And so this is another thing that's not that's an easy fix. fix that we're refusing to do something to it, and it's costing taxpayers $12 million time is literally money in this case. That's right. That is a question. That is a question for the Department of Finance. Alderwoman, I'll I'll say in response to that that. Alderwoman, I'll I'll say in response to that that oh, we'll send a communication to finance. Um we'll send a communication to finance, um asking for an update and we'll share that responds with the committee. Um, my last question was all Department. all Department hiring fairs. So we're we're lately as of lately as of the last 2 and 3 years. lately as of the last 2 and 3 years different caucuses different aldermen are are doing these higher and fairs. How are you going to coordinate? How are you going to coordinate with um commissioner Blake Moore? Moore to to say hey what came out? Moore to to say hey what came out of those? Like was it a waste of City time and finance? How are you using these spaces to make sure that we're employing people to fill those positions. our role in those events will really be to make sure that as new methods of hiring and recruiting our developed that we're still complying with the rules, right that as we think about about new and creative ways to recruit people that were not kind of leaving open opportunities for improper political influence. influence and and so on. Um, that's a really good example of the kind of thing that we have to be nimble enough to move. move in the direction of we have to be doing new and different things to recruit and hire excellent people for City service because what we've been doing so far hasn't worked right too many. worked right too many vacancies. We need more Talent. We need more people in City service doing Um, and so that is exactly work closely with d We had somebody testify about reports. How do you make it very easy or a very? very easy or a very accessible for folks who in the community who? community who want to file an inspector general report we have um, we have a number of ways for people to get in touch with us. Um, we will take we take intakes online on our website where we have a web form people can fill out with their their name or not. We have a phone number where we will take calls. we will take calls in in any language for which we have transl. translation services available. Um, we have over the last year and a half or so we have new signs on. year and a half or so. We have new signs on CTA buses and trains in English and Spanish with information about contact us including QR codes that people can go to directly we've sort of mapped across the city where the neighborhoods we have reached with in person Outreach events. We go to farmers markets. We will go to Ward nights many of you. many of you have hosted us in your Wards. We appreciate that and we'll be back. Um, and and we have looked at on a map of the city. map of the city where we have gaps in that Outreach and where we've Gaps, we've put up billboards with contact information. Um we have we distributed to all of your offices earlier this year. year, uh, Palm cards printed materials, and we've printed them in 5. them in 5 languages. We distributed samples of those to your offices if any of your offices. If any of you would like more of those in any of the languages in which they're available. Please let us know if you would like those in a language that is not yet available. Let us know. available. Let us know we will make those available. Um, and and we we will you know, I think 1 of the 1 benefits of of our sort of city council structure, is that you all are incredibly well positioned for local knowledge. about your Wars and the needs of your constituents and how things work. things work in in a very specific neighborhood. And so you are the subject matter experts about your constituents and if you tell us that there's a good way to reach your constitu. constituents that we aren't doing. Let me know and we'll be there. last question you talked to if you go back to there was a screen where you had a bunch of different. cases what I didn't see on there and maybe it doesn't exist as hey crimes. Is that something that you all investigate or is that another? another department that you're actually working with? If a hate crime is committed by a city employee. If a hate crime is committed by a city employee that is certainly something we would investigate there are none of those included. those included among the cases we reported in this quarter, but that quarter, but that is certainly something we would look at as a violation of a criminal law. violation of a criminal law as a violation of the ethics ordinance as a violation of a personnel. ordinance as a violation of a Personnel rule. It could be any 1 of those things that is certain something that we would that we would that we would take. Thank you commissioner. Thank you cheer. Thank you. Thank you Elder woman Alderman Lawson followed Thank you chair. Thank you General witzburg. I will just lend my voice. lend my voice to the HR piece of this because I think um, it's something that we're all seeing in all departments and I want to give you um kudos for doing what you've done in your department and and the kind of guidance you can give other departments to work with, uh, commissioner Blake Moore's appreciated. Um, I have said we need to do a better job in our universities our law schools are job in our universities our law schools our grad schools our city college that attracting Talent. our city college that attracting Talent, especially if these kids have a lot of debt and want to work for the government. government, um and get some of that paid off and stay in the city and that move back to Ohio. So um, let's do that. I also was reading right before I got here about uh our payments and tmas in the Sun Times and how we are uh, very late in Billing and owed and you know hundreds of thousands from just events this Summer that we haven't bothered to bill with and you know, I think um, Hiring tmas is mainly what we talked about. Hiring tmas is mainly what we talk about more as as the issue. Uh, but if we're not if we're payment, that's a real problem. So I think you've our interest there. Um, I wanted to the 47 South initiated intakes in the last quarter. What what's the crit? what's the criteria? Uh, you mentioned by ordinance and then what subject to a self-initiated intake, um and the makeup of those. those varies a lot. Sometimes those are misconduct investigations where we become aware of of an allegation of misconduct. Sometimes that's in the Press. Sometimes we read something in the newspaper, which um, looks like misconduct sometimes. um, looks like misconduct. Sometimes we in the course of our other work. We might become aware of something so for example, you know, I I think it is often the case that misconduct is sort of co-located with poor controls, right if somebody is breaking the rules if somebody's taking money out of the cash register literally. money out of the cash register literally or figuratively that is often co-located. that is often co-located with a situation where controls around red controls around read like reconciling cash at the end of the day are 2 week. so So we we find that sometimes in our program and policy. where we are looking at controls. We are looking we are doing performance. doing performance auditing we might uncover evidence of individual. individual misconduct and then we might initiate a complaint on the basis. complaint on the basis of that. So that is all to say can be a range of things anything within our jurisdiction. Great. Thank you. Thank you. Thank you, although in Lee. Thank you. Thank you chair, uh Inspector General, it's good to see you. Thanks for the really in-depth. Um summary of the the quarterly report. You said something at the the top of your presentation that just really struck me. Um, and that you in 2023 had as many cases. in 2023 had as many cases, um as the previous decade can you give us a sense of like the number? Um, because I Like to dig into that a little bit more. your thoughts on why there's so many more. Um, your thoughts on why there are so many more um than than previous. Um, that's that's a really bold statement. Yeah. it I appreciate the question. Um, the um The um, so again just give offer a little bit of procedural back. background on our ethics investigations. So we receive a complaint that um, the city's ethics. complaint that um, the city's ethics ordinance has been violated then we there are a couple of different things. violated then we there are a couple of different things we can do with that complaint if we open an investigation, conduct invest that investigation to a finding if we sustain that allegation, we find that by prop. sustain that allegation, we find that by proponents of the evidence the violation has occurred then we send that case to the city's Board of ethics and we ask that they find probable. probable cause to believe that the violation has occurred if the board finds probable cause then the subject of the investigation has an opportunity to come before the board and rebut. and rebut that finding if the board's finding of violation persists then they will assess persists, then they will assess a fine against the subject of the investigation. so that process um is something that um oig historically did not undertake very often and I I candidly can't speak entirely to why that is I I will say those cases are have a higher. higher procedural burden than our other investigations because of all those steps, which I just described. the fact of the matter is The fact of the matter is it's my general view that that railing. railing against unethical behavior in city government is not as good as enforcing the rules against it and so I think in terms of why we have so many more we have that is a that is a change in strategic. a that is a change in strategic priority. We have prioritized those cases, um, because prioritized those cases. Um, because I think that that is those are the rules the ethics rules are what stands between us and a government that no 1 has any reason to trust and so we have shifted priorities. trust and so we have shifted priorities to the aggressive enforcement of those rules. Got it. Thank you. Um a lot of Got it. Thank you. Um, a lot of my colleagues are already sort of covered the many of the questions. sort of covered the many of the questions that I had. Um, Can can you go back? Can can you go back to the slide where you had? Um, just a breakdown of the number of uh cases that were or uh, that were brought to you by various AUD that were brought to you by various audiences. So it was a hundred 1,85. hundred 1,853 intakes in the fourth quarter that slide. Excuse me. Um I'm I'm wondering how many of these complaints are coming. in from the the public versus from within city government. On the aggregate, you know, yeah. That's a good question, which we don't answer in this report. Um report, um in part because a not insignificant number of our intakes are Anonymous. Okay? Um, our intakes are Anonymous. Okay, um for for good and policy, driven reasons, I think um, and so we don't report on sources in terms of of the identity of the person making the complaint we report on sort on on method of reporting exact. exactly. Um, I will say In a sort of qualitative way every quarter we get intakes. from city employees high level and Senior City employ, excuse me, uh low-level. excuse me, uh low-level and senior level city employees we get reports from elected officials. We get reports from members of the press. We get reports from members of the public. Um, so we are certainly hearing from all of those audiences in any given quarter. Well and I think to be clear yours yours is an office that wants to hear from everybody. Um and very much though. Yeah, um big or small in terms of the infraction. So, um, I think that's not lost and thank you for all the work that you and your team are doing. Um, and doing um, and appreciate the sort of strategic. doing um, and appreciate the sort of strategic nature of your thinking. Um, and uh, I'm glad you're in your your thinking um, and uh, I'm glad you're in your position. Thank you. Thank you very much. Yeah. Yeah, I 1 question. I want to ask. Um, I think you'd mentioned. mentioned in the slides that there's been a 30% reduction. uh in year old case counts Arielle. uh in year old case counts relative to Prior years. Can you share a little bit more? share a little bit more about the steps? You took to help achieve that? Yes that has been a sort of 2 pronged effort 1 has been around. around Staffing. So I mentioned that that when we were before you for our 2023 budget, we had added some additional position. additional positions those really were focused on in. increasing our capacity, um for investigative work so that some of those positions were in our investigation section some of them were in Some of them were in our legal section. Um, each of our investigative teams is staffed by an investigator a chief investigator on a lawyer so we needed more Capac. investigator on a lawyer so we needed more capacity, um in both of those places. So we've done that we've added positions the second prong of that. positions the second prong of that effort has been around internal processing Improvement. And so we have made sure that we have processes in place. that we have processes in place to avoid cases aging on the vine without adequate attention. So we have things like required monthly updates monthly status updates from our investigators. We have regular meetings with senior staff to talk about aging cases to make sure we can kind of clear roadblock. roadblocks some some additional kind of internal accountability. accountability measures to keep those cases moving the fact of the matter is some of the things we investigate are are large and complex. and they take a long time and I am happy to answer for And they take a long time and I am happy to answer for long investigative timelines where they are long. investigative timelines where they are long because we have a lot to do and they are complicated cases. Um what I what I what we can't have is cases. I what we can't have is cases that age on the vine unattended. Great any other questions? Okay, seeing none. Um Uh there being no further business before the committee. Can I get a motion to adjourn? ottoman Almond Lawson. So moves all those in favor, please say I all those opposed please say no in the opinion of the chair the eyes. the eyes have it. The meeting is adjourned. Thank you all thank you General. Thank you very much.