Good morning.
We're
We are go.
We are going to get started with our session today the day
we have five departments 1 2 3 4 5 so going to go ahead and
get rolling a sergeant arms. You can bring us to your
sister public comment.
and we share
Then we shall begin.
Miss
Mr. George, Blakemore
please
Please proceed. Thank you. I rushed down here because I
couldn't hardly go to sleep last night. I know you have
various department for coming up. But I was I I was the
eyewitness to a cry by one of these off Greg Mix one of the
actresses had a fall and was taking his picture. He
snatched the phone out of the of the man's hand and threw
it on the floor the man in the man Michael Young Bae joke
from back. Then the police came and separated that.
I am
I incur
I encouraged him. I didn't add jatate him. The police said
you you'll cause of the problem. Do you talk out there
trying to come play on Greg Mitchell if a battery is so
when he signed that complaint but they didn't let him sign
a complaint the road policeman arrested him.
erase
arrest in
arrested
Arrested him.
You know, that's why we have hundreds of me.
You know, that's why we have hundreds of millions of
dollars being spent on this road policeman and it was a
tape all over here, but the police mess with the camera and
all last night. I couldn't sleep because I said if they
that dirty George Blakemore, they'll get you too. And I
called one of the activists Beverly miles was right there.
She said I don't want to get involved. I want to get
involved.
I saw.
I saw a
I saw it that dirty somebody ran over Mr. Blakemore. You
all have killed many of us.
Bobby
by being
by Ben cell
dial
Daryl
I couldn't wait to get down here.
South Bend
Something is wrong here. And what's wrong is the black
elected official salary is not only I don't want to get
involved that somebody sent. Mr. Blake movie. You shouldn't
get involved either. They'll kill you already have killed
my ferret.
bear kills
bear killed on
Bear kill dog
we
We have no.
we have no more fighting us.
Turn on.
And I'm a living Witness.
damn
They do it to me ma'am. Thank you. Mr. Blakemore.
Thank you. Mr. Blake.
Thank you. Mr. Blackmore. Next we'll have a Wallace Gator
Bradley.
that
Thank you. Jam.
Thank you, Tammy Rose all I want to say to God be the glory.
I know the law department is coming up today. And one of my
concerns is after I saw the story on channel 7.
What?
What is c?
What is city has spent over a billion dollars given to
private attorney?
4K
But cases that they know they can't win.
that way
that was
That was create a whole within the city budget.
specifically on talk about Mark Maxson Mark Maxson
is a
Is it in?
Did the individual that was locked up for 28 years?
he
He got free.
He got free because they found the individual who committed
the murder.
get me
get relief
Get released.
he gets
He get a certificate of Innocence.
the end of it
the individual who committed the murder
play
pretty
pleaded guilty end up getting 50 years. He wrote a letter
to the family said he was sorry. He wrote a letter to Mark
Maxson saying that he was sorry for what he did and
videotaped his confession.
but my
But my thing is and I think I've been speaking about this
since 2016.
when the check
When the chairman of the finance committee was just a
member on the finance committee, and she asked a question
cuz y'all need to be aware of what's Happening by y'all
being the clients.
deprived
depravity law firms
is now
Is not getting paid from the law department they getting
paid from I guess the full budget that y'all put together
and you're wondering where that money come from.
Mark Maxson as a lawyer's the two law firms have received
close to 3.5 million.
The login
the Law Department
have the car.
have the common sense in my opinion as a lawyer. No for
well just in case that we can't win.
Bobby
but because to Law Firm
just do it.
just to in that case.
guarantee if you ask for a follow up with that other law
firm, it'll be
three points
3.5 or close to four million dollars
Don't got none.
don't got nothing.
that's got nothing to do.
that's got nothing to do with you selling the suit this
last case. I saw and I'm glad that the ottoman or ask the
question.
I'll be
about his paw
About his pension the policeman's pension. The question
should have been asked how much money did the private law
firms get and you still have to pay that individual 27
million dollars. I'm just saying.
play
3D
Read it out.
Read it up. It ain't the male's fault was happening. It
ain't your fault. What's happening? Tell me or Law Firm
that y'all got.
turn
Don't know.
Turn off.
The Naughty Boy
The Law Department look at them cases, let y'all know
what's happening. So y'all can
thank
Thank you. Thank you mister. Mister Bradley. Our first
group coming up will be the treasurer's office. I am going
to do one thing but take a picture with my wife up there.
And then I'm going to turn this over to our vice chair. I
don't want there to be in this area should be coveted. I
think they at they're in the wrong. They should be seeing
it coming on then.
well
Welcome.
We're
we're going to
We're going to go to start with the treasurer's office with
a brief presentation from Kofa followed by a treasure
introducing her staff and then preparing our beginning with
their opening statement. So
Dan and Janice receipt
you're my
your Minerva
German Urban
by
Vice chairman Lee city council and guests. Good morning. My
name is Janice Oda gray acting director of Copa.
if we
FYI to
fy20 for
by
my point
5.98 million dollars budgeted which is 267 and 9 $267,943
more than fiscal year 2003 budget ftes or 39 no change from
the prior-year funded with corporate funds 48.53 % 3.9
million in Personnel 2.1 million and 9 personnel.
Personnel search
Personnel Services category is set to grow by 250 4443
representing a 7.01% increase compared to the revised fy20
3 budget.
looking at the funding types
look
local fun.
local funding types for the city treasurer is the corporate
find O'Hara Revenue fund Waterfront. If Administration
Midway Airport fund and the sewer fund as you can see the
corporate fun is the largest percentage at 48.53.
Parma
primitive
Primitive t e by fun as you could imagine the corporate fun
has the majority of FTE that 17, but there's ftes and every
fund including the Chicago O'Hare of fund Midway sewer and
water.
looking at
Looking at the appropriation categories.
There's
personal serve
Personal services at 3.8 million followed by a contractual
services at 2.061 million. That's my report. Thank you.
thank
Thank you. Good morning. Treasure conyears-ervin would love
for you to introduce your staff that are with you here
today, and then you can read your statement.
sounds
Sounds good.
Sounds great. I have with me first of all to my write our
chief investment officer Craig slack immediately to my
right and then to my far right is our chief of staff
Matthew McGrath.
and all
Andover in the Dubai the Box
we
We have starting our Deputy Chief of Staff James Ramos.
We all
We also have Ricardo Chavez portfolio manager. We have
Zachary Martin IGA. We have Joseph ponsetto out general
counsel. We have Katrina Walker deputy chief investment
officer.
We
we have
We have Sherita Childs assistant project manager and we
have Wanda Rivera director of accounting.
and how
and Hector. Portfolio manager
Good.
Good morning, chairman Irvin by Shirley and members of the
committee. I am pleased to join you today to share a
summary of the treasurer's office is accomplishments on
behalf of the people of Chicago over the last year and to
provide a look ahead to 2024 first. Let's start off with
numbers as we are the treasurer's office. Currently. Our
office has 10.3 billion dollars in assets under management
and that is a billion dollar increase from last year.
and ask
and actually
And actually a 2.8 billion dollar increase in me taking
office in May of 2019 through August 31st of this year. Our
portfolio has provided a return on investment of
approximately 245 million dollars. So by comparison that
number for all of 2022 was to was 176 million + 116 million
for all of 2021.
when I
when all the
When all is said and done at the end of this year 2023 we
are anticipating portfolio earnings close to or exceeding
400 million dollars, which is a 127% increase in earnings
year-over-year. We are confident.
and saying that for her
and saying that for Hunter
And saying that four hundred million dollars of what we are
going to be providing to the citizens of Chicago is
record-breaking that we are making in 2023. I am very proud
of this trend proud of the great work that the treasurer's
office does part of the exceptional work that the
investment team does for realizing these returns for
taxpayers despite what has been a sustained period of
Market turbulence. I'm proud of the fact that of the more
than 11 billion dollars traded by the Chicago treasurer's
office in 2023 53% was executed with minority firms.
that should
the Chicago to
The Chicago Treasurer's Office investing the city's dollars
in ways that reflect the values of the people we serve and
that we have a maximum impact on Chicago Inns our
communities and our finances as well as our Collective
future in the past. This is mid working with this Council
on ensuring that no Chicago fans are going to support gun
manufacturers or tobacco companies as we go forward. We are
exploring other opportunities to advance our sustainability
goals and managing the city's portfolio. We remain fixed on
our core objectives and ensuring the perseveres perseveres
Asian of principle and strategically setting thresholds for
maintaining adequate liquidity. So the city can pay it.
deals, and I'll pay
Deals, and I'm painting the highest possible risk.
Feels and I'm painting the highest possible risk-adjusted
return for the City by using all the available tools and
our financial toolbox, including all Investments and
strategies allowable under statute. There is however a
third option active required by Statute and one that I take
very seriously and that is providing Financial education
and literacy program that Empower Chicagoans to build
sustainable wealth and a brighter future while helping to
build stronger healthier communities in the process in
2023. The Chicago Treasurer's Office invested ten million
dollars in a community bank so we can make more resources
available to individuals and small business owners in this
investigation and under-resourced communities in need of
commercial and residential development. We invested 25
million dollars in a van with Fannie Mae and Freddie Mac
that is providing resources to help.
hundreds of Chicago
Hundreds of Chicagoans get the mortgage assistance. They
need to become first-time home buyers, especially in the
Chicago South and West Side neighborhood. We created the
empowerment scholarship program and thanks to this
newly-formed public and private partnership 10 Chicago
students entering college for the first time in 2023 were
awarded $5,000 each to help with their expenses. We also
participated in Paris
participated and partner with the go
participated and partner with the Goldman
Participated and partner with the Goldman Sachs 10,000 small
businesses program to offer entrepreneurs a 13-week
financial business education at no cost to down to gain
access to the information and resources for growing their
businesses are office also launched spendsmart eatsmart at
senior centers throughout the city and other new Financial
education and literacy programs including wealth
Wednesdays, pregame the financial youth education and
empowerment Symposium and More in addition to these
programs other such as money Mondays with Melissa. Hope
inside and more that we launched during the pandemic are
still strong. In fact two-thirds of all participants in the
credit repair and building program raise their scores to
Prime levels the score by which lending becomes affordable
for most borrowers to purchase a home.
laugh
last time
Last Summer
Last summer. I was proud to co-host the advancing equity
and banking commission. Once again, when we learned of some
of the essential programs and steps that are financial
institutions have taken toward creating real and Lasting
change their increased Outreach and recruitment efforts
among people of color mean scores of good jobs have been
created for Chicagoans new Investments for participating
institutions will create thousands of affordable housing.
Please and explain Monday.
Please and explain lending a nun.
Please and explain lending and under-resourced communities
as well as provide resources for Citizens that will help
recidivism.
and
enjoy
and just throw
And just three weeks ago. We hosted our 3rd annual Building
Wealth today for tomorrow Financial Empowerment Summit and
career fair. Thanks to our sponsors and Community Partners
more than 3,600 Chicagoans register to gain insights and
financial services and build relationships for new career
opportunities with financial experts and recruiter and in
addition to the Business Leaders and local contacts. We
have participants from Andrew Young as well as Earvin Magic
Johnson, and so many people that joined us in the UIC forum
by providing access to financial education and resources
like these we can help build a safer more prosperous
Chicago for everyone who calls our great City home. We are
looking forward to clothing that you're strong and both the
financial performance and the valuable resources and
programming we provide for the residents of
I go and buy.
I go and building.
I go and building on these efforts next year. We look
forward to working with you city council members in the
coming months and the years ahead as we invest equitably in
Chicago's communities. I want to conclude by acknowledging
the obvious. The city's overall finances are stretched.
There isn't enough to go around and tough choices have to
be made while my team is small but it's mighty we are on
track and shows that we will provide a remarkable return on
investment with this in mind. We have been working with a
budget office on an amendment for additional resources and
analytical tools that are needed to make certain that we
are effectively managing the cities for a folio and I
really appreciate the collaboration for my budget director
in that Guzman and her team I want to thank the city
council for your time and support throughout these years
and I look forward to any questions you may have
thank
Thank you.
Thank you very much. Treasure will start over here. But mr.
O'Shea Alderman O'Shea. He were first in the council
chambers this morning by yourself. So you get the honors
this morning.
thank
actually, I've been
Actually, I think Alderman Quinn spent the night to make
sure that you guys first today. He was the first person I
saw I apologize.
in regards to our portfolio Investments, you would mention
we had seen a
very successful year as it pertains to that more than 400
million dollars in return on investment. Could you your
team elaborate a little more?
on
What?
And what exactly that is and what we think next year.
we'd be
We Belong
We'd be looking at.
I do.
I don't.
I don't think we will be.
I don't think we will be working here if we can predict
what next year or next year. We're going to be looking but
do you want us to
when you say hi to
When you say how does that look I'm trying to understand
where you go first and foremost that $400.
we
will a
wheel Abra
Elaborate more on that and what that was and how that
success came to be.
Thank you.
Thank you for the quick.
Thank you for the question either the treasurer Craig slack
Chief investment officer. Thank you. When the treasurer
hired me a little over 4 years ago. We talked about her
vision of really changing the perception of how the city of
Chicago was seen as a as a manager of money and his Steward
attacked their dollars. I came from the private sector. I
came from a 30-year career on Wall Street. And so with the
treasurer and I really talked about was really applying
private sector discipline to a public sector plan right be
internally managed security. We are now about the furthest
thing that you might imagine.
from at your dish
from a tradition
From a traditional government portfolio a bloated calf
position which is a very expensive position to have a
ruling 3 year treasury ladder, which is a very low yield a
bad investment and then maybe a callable agency or two. We
have a much more traditional private-sector asset
allocation really because of the treasurer's relationship
with the Department of Finance in the Comptroller. We now
have a much better vision of what our portfolio
construction should look like because we've got a good
handle on our revenues and our expenses. We know the timing
of those so once you know that we can more effectively
manage the portfolio assets of the City by doing that and
applying what I would call prudent risk and credit duration
in complexity. It was a treasure mentioned we expect to
make about four hundred million dollars this year. I can't
give you the exact number, but I would say that probably
50 million to
50 million of that is a direct relation a direct result of
the fact that she's empowered us to to create a more
Dynamic approach the Investment Portfolio and asked you a
question as to what 2024 would look like. What we do know
now is the bed is probably not done raising interest rates,
maybe one more rate hike until we would expect because our
portfolio is made up exclusively of fixed-income.
the dad
But that income number should even be higher for 2024.
do
the whole
Don't hold us to that. But that's the prediction. Thank you
for that explanation.
is
It's at
It's evident that the strong communication between your
office and other offices, especially finance and the
Comptroller and we appreciate that.
any
and you're still
And your staff I'd like what I heard they're as far as how
you guys conduct yourselves and what you look to
accomplish. That's a very successful return for the
taxpayers everybody in the box and everybody downstairs.
Thank you treasure preciate it. Thank you very much.
make a
Hey,
a Comanche
Anchorman I'm sure morning man treasure
bed
better pray
better treasure in the in the mayor's budget presentation.
He talks about / 300 million extra in the Pension funds to
as a trustee on I believe all four Pension funds. Can you
talk a little bit about what that looks like and and what
sort of impact that contribution would mean to those
Pension funds
If you're talking about the advances right in Marcy talks
about 300 million out of this budget.
We have a
Be there in two into the Pension funds. I'm just looking
for some Claritin and what that contribution means actually
and I can appreciate that question. I do want to thank the
city council for the last couple of years. We have been
doing this initiative of advancing and what it does
especially in a down Market. It really provides the pension
fund with the resources that they need that they do not
have to liquidate their resources in a down market. So it's
extremely important and shed some light on. What what do
those funds look like today?
I'm getting it all.
I'm getting it all to him.
So
so today for
So today for for Pension funds Labor's 2022 returns.
I mean
Let me see what.
Let me see what we're looking at here. I'm going to look at
the three-year and 10-year. So the three year returns was
4.5%
We've had a very rough 3 years with the pandemic 10-year.
And by the way, we're long-term investors with Pension
funds. So we really do look at our ten-year rate of return
for the 10-year. It was 6.3% relative to The Benchmark of
6.7% for municipal pension funds the 10-year at 6.5%
We
which is the
Which is the PIN?
which is the pension fund that all of the city council
members are included in for the three years. They were 5.2%
for fire pension fund 10-year return 6.8% 3 year return
5.7%
Polly
police pension fund
police Pension funds 10-year return 6.8% 3 year return 6.14
%
and we
and one
And one other thing I want to add to the record Alderman. So
for all the 10-year returns, we have exceeded the Actuarial
return expectation in just one one final question
pertaining to pensions is can you speak a little bit to how
the new casino will help her have stabilized pension?
Wow, we're expecting 250 million once it's open and running
right and which I believe is 2026.
All right.
Correct. And and that would that Revenue would go into the
police and fire pension police and fire pension, and I
think that's
What?
was laid out.
was laid out in a state law believe we believe the 250
million.
in
Twin
twenty twenty
2026. Okay. Thank you. I'm sure we'll go with all the run
and mixed all by Alderman doll.
Thank you, Tammy.
Thank you chairman.
and
Ingram
And good morning Trey into your team morning. You know,
I've always had a
I heard
a hard for this investment when it comes to the house. And
so if you can give me a little bit more information
regarding the 25 million in fines and went to Fannie Mae
and Freddie Mac that they were going to be here so I can
talk a little bit more on that particular program. And how
is it being a holiday? Is this through the bank's I'm sure
but what banks do we have lists of those bank? So give me
some information as if I don't know how to access these.
Yeah.
Yes.
Yes Alderman, thank you. For the question. This was
something that was born this program that you're speaking
of was born by a conversation that the treasure had one of
our women-owned firms Cielos asset management and their
women on a brokerage firm and an asset manager. They've
been a good partner of the office and Anna been a good
friend to the treasure. One of the meetings that they had
was born this idea that they had the capabilities to look
to Originators like Guaranteed Rate JP Morgan City Bank
some of the larger Banks even some of the smaller banks
that that they do the end of The Lending on the south and
west side LMI areas with your lower and middle-income
households on the struggling underserved areas on the
southwest side. And so what we're doing is providing an
outlet for those those
lower
Lone Star
loans to be cool
Loans to be pulled and where a buyer of those loans, so it
creates demand for those types of of of areas to be lent in
which is a problem that we've seen historically over the
last several years. So we feel like what this partnership
is doing is providing that demand and supporting one of our
women-owned firms that we deal with on a daily basis.
and we
And we can play.
And we can split we've pledged to to purchase up to 25
million dollars of those types of Securities, and we're not
there yet. So we're still involved in that program
investing for social impact.
you have
You have a deal with the bank regulator.
What?
What countries?
What conversation do you have with them or their?
merry
Marietta
There any transparency in terms of their lending practices?
That's a great question. I mentioned in my opening
comments. I'm so proud of the work that we've done with
advancing equity and banking commission when we are holding
our institutions accountable and providing really data to
us to show us what it is that they are doing to help
especially those on the South and West sides of
toggle
That's something we've been do.
That's something we've been doing since I've been in
office. I started that initiative with State Treasurer
Michael ferrex. What can we do at the council to help you
to help them be a better a partner in The Lending that is
not equal across the city for the WBEZ report doing the the
height of the pandemic during the George Floyd protests
that report that came out that stayed at 4 all black
communities combined.
they
That the banking institutions lent more and mortgages to
one white community.
They
That exceeded all black communities combined.
and still to
And still to this day that makes my stomach turn.
and I
And I think that your roll my role is so important to
Advocate on behalf of our residents all residents of
Chicago home. By the way is contributing to this 10.3
billion dollar portfolio that I speak about it. So I would
tell you I think the work that this Council has done is
great work. I think the lending ordinance that was created
was that last year or two years ago? There was a great work
that way.
done with
Done. We're now.
Done. We're now annually the banking the municipal
depositories do come into Council and you have an
opportunity to speak to them the way that we speak to them
all the time. You can hold them accountable during that
time. I think that is in December typically each year. I
will also say that I'm proud that since I've taken office
at the treasurer's office has now taken a more active role
in Municipal depositories for the city which had not been
done before so it really makes sense since we are the ones
that will be working with the banking institutions that we
take a more proactive approach in the process of selecting
those individuals. And as you know last year when I came
before city council, I mentioned that we personally reach
out to small to mid-sized Bank to let them know that we
welcome them to become a municipal depository. That's quite
different than the way it used to be.
in the city of Chicago
In the city of Chicago and since then we do have smaller to
mid-sized banks that are applying to be a municipal
depository. We still want more to apply what new events
where there are they find on can someone give that
information?
I'll
Albany Bank was one and and that's a great success story
that's on the that's a great success story. They were just
added and we were able to deposit in million dollars into
that bank that made a huge difference. We are expecting
three more to join us this year. So cross our fingers and
very good. Very good. Thank you. Y'all please in the work
that you do and the work you're doing any Community to help
educate.
we
resume
we got
regard
Regarding finances and also working with young people as
well regarding a portfolio and how to do Investments. So
keep up the great work for you. Thank you. Thank you. Thank
you all The Ronettes Alderman dolls all by vice mayor or
not. Thank you, man. I'm sure good morning Madam. First of
all, I wanted to thank you and your staff for meeting with
our office. So the finance committee as we were coming and
we appreciate it the time to learn more about the work of
your office. Thank you. My first question relates to the
Catalyst time. I wonder if you could talk a little bit
about that and what your potential new Investments might
be. What areas are you exploring?
and how
And how much is it?
And how much is in there by the way?
40
Ortiz
47 Mill
47 million the Catalyst fund. I'm glad you asked me about
that because during the pandemic we were very proud that at
the height of the crisis the Catalyst really invested in
the Chicago business resiliency Loan Fund and when we were
provided to be able to help 800 small businesses with 21
million dollars in low-cost loans to really weather the
storm retaining employees and to continue offering the
services and amenities that were critical to the well-being
of our residents and the vibrancy of our communities and
more than 17 million has already been returned and we fully
expect the 3.9 million residual loan balance to be returned
when it is due. So these loans have really done well for
not only the city of Chicago but for those businesses that
it helps now going forward.
We are.
we are a
We are at some.
We are at something of an inflection point with the van and
I would like to expand as you so that it can truly be a
catalytic for us and our neighborhoods as well as broaden,
its offerings including affordable housing, which I know is
very important members of the city council. So I will tell
you I'm looking forward to working with the mayor's team.
the new Administration and this Council.
The new Administration and this Council on the next
iteration of how the Catalyst pain will be. So to really
sum it up. It's up to us how that would look okay with one
of those things that we've been hearing a lot about during
the special season is elect electric vehicle or yes. And is
that something that your office is also looking at
absolutely an end by the way chairwoman down. Thank you
very much you mentioned for the meeting that we've had. My
team is extremely excited about initiative to be able to
provide for electric vehicles. I know that's conversation
already have with you and your team and we do look forward
to Future legislation for that. My second question was I
know that you have been given some your office has been
giving some thinking too. I'm possibly having Credit Unions
becoming Isabel depositories in the last time we met you
were waiting for a advisory opinion from the corporation
counsel have
received a
receive that you
received that yet
show
Sherwin
chairwoman Dowell
as you know that
As you know, that is something very important to me to you
many members of this Council. We were just talkin about
investing in small to mid-sized banking institutions
because we know those institutions will directly invest in
our resident best Ledo's in underserved communities. And
that is why the investment in credit unions is so important
to date and in by the way, I want to be transparent with
this and fair that we've been trying to get that
information from the law department for years. This is not
new for years. So we still have not received the
information needed to proceed apartments up today.
set the
set that to
I said that ten million dollars invested in the community
bank. Can you publicly named what bank that is? Oh, yes,
Albany Bank.
can
OK Google
Okay, give me my last question is do you anticipate making
any additions in the management ordinance in this year's
budget?
I'm the man.
the management
The management ordinances the part of the budget that maybe
makes substantiv changes to how the department operates
things that department would do. We don't expect that.
Okay. Thank you very much Madam chair. That's those are my
questions. Thank you. Thank you. Thank you madam. Chairman,
good morning Madam treasure. So first of all want to
commend you on using a catalyst phone for affordable
housing. I think that's a great idea. Can you tell tell us
how does a catalyst phone work where you get that money
from?
You know what that is a very that investment was a direct
investment from the city of Chicago probably will it was
before I took office. So at least 56 years ago that was a
direct investment. So all of the Cities finds, well not all
of the city's fine, but all of the funds is from the city,
so it is our money. So so what we we utilize the proceeds
from the Investments to direct to these different things
Glad that you just stayed.
Glad that you just stated. It's a
Glad that you just stated. It's our money because it is our
money and that's one of the reasons that I would like to
propose as we look at what the next iteration of the
Catalyst fund will will look like I think that we the city
council the administration should have more of a say into
how that
find will look.
Find will look I will tell you that in the past the
Catalyst fund board was primarily made up of external
members of the city and I think with the city being the
primary investor the city should have more of a say into
the Investments that's been made also, so, I'm sure that
other entities do business with you and you do you contract
with other folks. Can you tell us about your diversity in
Contracting? Absolutely?
Okay.
Okay, MW.
Yeah.
Yes, I think one of the most important aspects are
Contracting. First of all, let me say it's very low dollars
because you know, we do have a small budget. So our office
total purchases is a million and a half dollars. It's just
very small.
and of that a million is mbewe but
like really for me and and by the way, let me be specific
on this to mention a million that half a million is in b w
b e but the real question that that I really want to
promote is the work that we do with broker-dealers. So
while the question usually comes for us to provide
Contracting data is so small. The real money is the trades
the investment that we make your car looks about the
diversity of the trays. So of that we do about 5.8 billion
dollars with minority firms through August 31st, just of
this year just August 31st so much more to come of the 5.8
billion 1.7 billion Hispanics 2.1 billion blacks
best
Best 53% with minorities so you so you do 1.5 billion with
Brokers book 53% goes to my and bees how much goes to a
women women women and veterans in the other actually.
And you know what? I don't have that women at the exact
amount, but I would tell you.
call
hold on we
Hold on we have it. So the rest of it out of the five point
something.
Mill
milia
Million 53% So it it sound like blacks African Americans
get about almost 9% of the 53% 20% 20 % Latinos get almost
16% of women veterans are bad.
Alright by
All right, Ben Tennyson, we have both by the way, we have
women. I'm not just loving that as a category. We truly
have veteran owned firms along with women-owned firms. So
and I know that they added veterans to it which is fine.
But as far as that countless fun, I would like to see how
those monies are how to patent with monies are invested in
and how they're getting that income how we getting a return
on those Investments. That is something that we will need
to work on when we talked about how the Catalyst pain will
look and that's something all of us wouldn't have
conversation with
Okay. All right with
Okay. Alright. Well, thank you very much. Thank you, and I
love to work with you on making some of those connections.
They know we have them out there.
What are the pups?
What are the finding is that? Can you speak into the mic
and identify yourself? Sorry.
so
So one of the challenges that and then some by the way with
these budget meetings if there are recommendations that you
have please let us know right like first of all, I want to
see more minorities. So if there are other Farms, please
let us know we have not found in the Asian broker-dealer
that has a Chicago address. So that's what we are with
that.
I've gotten.
I've gotten us a
I've got an assignment. Okay. Thank you. Bye I have no
doubt. You're going to sink into treasure. Thank you for
being with us today. Appreciate the opportunities. I've had
to meet with your team. I particularly appreciate I was
looking into Data from last year and to see Asia Mendez
from Woodstock actually pointing out that are lending
industry.
when it supposed
When is fall supposed to rain?
When is false about stories lending at higher rates in
minority communities than they were five years ago actually
speaks to both the work of our lending Equity ordinance,
but also to work the team has been doing on that Friday. I
really thought it had just a couple questions. I wanted to
ask about some changes in position names in your budget Oak
frosted the different funds headcount is staying about the
same but we're losing five portfolio manager positions to
assistant City Treasurer policy analyst but we're gaining 8
assistant to the city treasurer positions from 3 up to 11.
Can you talk to us about what what are the assistant to the
city treasurer roll looks like and white why we're seeing
this reclassification. Yeah. I'll tell you I'm very proud
of the work that we have done to make a pro.
higher the
higher to make sure
Hire to make certain that we are structured in the right
way as an office one of those tires that we recently made
along with our new Chief of Staff general counsel. We also
have now for the first time a director of human resources
and the Director of Human Resources is really just cleaning
up our organization chart making certain that those in the
right titles are lying this way. So those specifics
literally is just
HR cleaner
HR clean up that's the best way that I can say it to you it
just making certain that those in the titles that they have
they are titled appropriately. So it's not like it's new
people or anything like that is just that she's making
certain that she cleaned things up that everyone is aligned
appropriately.
pixel
Excel like the
Excel like this
play like five of them.
assisting
assistant
Assistance to the city treasurer the policy analyst is more
actually in the system to the city treasurer is that
accurate sell also along with that cleanup we partnered
with human resources and the budget office for the first
time and that was a part of the recommendation that was
made that our employees are now on salary scales where they
were not before where the employees are now looking there
was an exercise that occurred within the city where they
looking at all employees across all offices in all
departments. And this just all them in this just makes them
more in sync. That's all it does.
Okay. Alright, I won't belabor the point was just confusing
when I was looking at the budget list and I did want to
other questions when we look about at the 400 million and
I'm glad to see our earnings exceeding the previous year.
What does that represent as a rate of return for the CDs
Investments?
replay
3.4%
Okay. I also wanted to ask I'm going to pay you back on a
previous colleagues pension question because I'm I'm glad
that we're exceeding what we were expecting on an Actuarial
basis. But I was I was looking at Francis like New York
City their seven-year number that they post is at 7.9% LA's
10-year is 7.4% for reasons that I if I don't grasp their
rates of return exceed ours, and I'm wondering what what is
happening there. How can we how can we improve our is there
ways to improve our investment strategy does it have to do
with the instability of her Pension funds it has
I would love.
I would love to increase that if you provide more funding
so it's the funding bright is the funding levels and
investment is is interesting that sometimes because you
know, I'm like you I look at the numbers for what they are
and I'm think it was seems like we could do better right
but there are so many more factors that goes into that
formula.
We don't know why.
We don't know. What is the funding level of those mini?
We don't know. What is the funding level of those municipal?
municipalities?
municipalities that you brought up. There's very different
Dynamics to that. So that's number one. But I also say as
the trustee of all four of the city's Pension funds that
performance is something that I take quite personal because
we do want to make certain that the retirees and the
annuitant's have the retirement funds that they were
promised when they were hired. So that is very it. That's
very important but by comparison we have seen a powerful
reversal in performance in 2023, and we really think the
lesson learned is that public defined benefit plans are not
Market timers. And in that every fun is exceeding their
actuary assume return rates. So when a moment ago when I
was speaking I said keep in mind we continue to exceed what
the actuaries which is an outside Factor what the actuaries
dictate our expected return.
maybe we
be we are a
Peewee RX
Be we are excited.
Be we are exceeding that so there are so many factors, but
also all the men out finished. My statement was saying this
we are not going to invest our way out of the pension fund
deficit. The only way to make it work is to properly find
Pension funds again, not a discount to anyone in this
Council because we know that all of those holidays and
everything that was done was done way before any of us were
here we are now here.
Directing it, which is what the city council has been doing.
directing it, which is what the city council has been doing
the last couple of years and not only providing was
necessary. But providing more that's great. There's none of
that I disagree with it. Maybe this is a question for us to
have the pension board's Justified because I mean for 2022
when when the Dow Jones is at -8.7, but we're at - 11 for m
a b s in like 2021 Beaver at 18% We had a 13% investment. I
want to fully fund our pensions. I just want to make sure
with you that are our investment strategy is making the
most of the money that we're putting it fell out of my
spot. I agree. I agree wholeheartedly but you have to
understand we were just talkin a moment ago about the point
of liquidation. They don't even have enough money to pay
benefits.
We can.
We can't look.
We can't look at the
We can't look at those numbers and say why aren't they
doing more? They are doing the best they can with what they
have and I say they but we but this is something that's
very serious. I mean we literally so I am I mentioned to
you that I'm off for Pension funds every single month. We
are in these meetings holding these investment Consultants
managers accountable, but keep in mind that working with
what we have. We just don't have the funding. I will I'm
pass my time, but thank you. Thank you. Thank you Kaden.
Blue Bayou
Go by automobile.
Call by Alderman Villegas.
Thank you.
Thank you, Tara.
Thank you Tara. Good morning, Madam treasure.
a couple of my quest
A couple of my questions were already answered. So I was I
think Emma is out here, but thanks to Sherman Mets. I did
have some questions about those Investments. I'm glad to
see the city moving forward. I'm so on that Fannie and
Freddie piece. Would love to hear from you maybe in a
couple of months when that program right kind of starts to
yield some numbers. That would be really great. But thank
you for investing the city's funds and programs in the ten
million dollars. When I think you said as well for small
businesses. Also, look forward to maybe in 2024 hearing
from those programs. I want a piggyback on chairman Dallas
line of questioning on the Catalyst funds. So I had a
fantastic meeting with your team in August and was just
wondering if you guys could give I know the mayor's office
has been busy. But if you could give us an idea of maybe
when we might see some draft ordinance language, I know
your team has been working hard and you guys have some real
Did ideas of how you'd like to see the fun?
Did ideas of how you'd like to see the fun change? So we are
in the process of having Converse?
in the process of having conversations actually starting
conversations with the mayor's office. We do have proposed
legislation already. So it's just a matter of time for us
to have the hook necessary conversation. I'm going to let
you know that we'll have to come before Council it will so
I know I met with your team last term I again we met in
August so I would love to be I was excited by the meeting
so I know you guys have been working on it. I know you got
some great ideas would love to be a partner in that. So
would love to see the the legislation. Maybe you're working
on and figure out how we can help pass this budget, maybe
get the mayor's team engaged so that we can get going on
this Friday. We shouldn't have to wait another term to get
this going and I think that I know in the scheme of things.
I'm from a seed.
from a city for
From a city perspective that it may not get a lot of
attention from the other executive branches, but I think
it's a real opportunity for for us. So I think council is
very interested in it. And then my last question really
again piggyback on Sherman Dallas question. What
information are you awaiting from the law department? So in
the end who the contact they are, so maybe we can be again.
We've got new leadership there. I know there.
a lot of new folks, so
A lot of new folks. So since we're going to see Department
of fall later, what should we be asking for from Council
around that piece?
So we have proposed legislation. Actually, I think this was
even before chairwoman Dow was finance. That was when
I will.
it was
that was that was that was that the legislation was
proposed and the law department has stated that
they were
they wanted to go.
They wanted to give us an opinion of how know of whether
city council can make that change or whether we have to go
to state to make that change or whether we have to go to
referendum to make that change. That's what we are awaiting
those three options. The hope is that city council can make
that change because that is something that you want to do
and we certainly support you and doing that and we will
love to be able to invest in those. So that's what we're
waiting. Thank you. Have a good question. Yeah, I'm going
to say so we can get no support. Those are all the
questions I have for you, and pressure and I also a plus
one to the EV charging. Peace. And I know that again some
of the discussions we've had around the Catalyst fun on
some of these things. We could really move forward. Once we
free you guys up and and make those changes to give you
more flexibility. I think we'll see a lot more local.
since our words and our business is
What are words that are businesses?
Since our words and our business is so thank you for all
your lead.
your leadership and thinking chair. Thank you.
Thank you. Good morning, Madam treasure.
Thank you. Good morning. Madam treasure just one quick
question. You stated that you sit on the floor Pension
funds and one of the things one of the things that I've
been pushing for is trying to make sure that as investments
in projects developments that are going on in the city that
we're taking a look at investing ourselves putting your own
skin in the game and not allowing Calpers. And so these
other Pension funds make the Investments here and it take
that money with and I think that if we cannot tell you how
what to invest in a saathiya go over to share
responsibilities on that but I guess as a person who sits
on the floor pension board's just reminding folks that
Chicago is a good place to invest in in in in bed. So
that's my only comment is just to try to make sure that as
you're sitting on these Pension funds that you're taking a
look at some of the projects that are the city
I agree. Thank you.
Thank you. Trivia. Guess I'll
Thank you. Trivia gets older woman Scott. Give us.
Thank you. Trivia. Guess our old woman Scott. Give us a
comment. I don't have a question. I just I love the work
that has been done in the treasurer's office with the
the communal
the community events about Haile
the community events about highlights
The community events about highlighting, you know Financial
equity and and especially in Black communities. And so I'm
going to see that more. So as many as we can do and it's
War specific, you know, I know that you try to do it all
over but I would love for you to come into the ward and do
something like that just so that we can train and educate
many people are trying to start businesses and you know
part of that is
you cry.
Ukraine
your credit in
you credit and everything else. So I
look for
the forms that
The forms that you've been having their great, and so I
want to say thank you, and you know why I had a visit from
your office earlier this year and they were very
cooperative and gave me a lot of trinkets for the summer,
so it's great. So thank you. I appreciate you continue the
great work that you're doing by Alderman Lawson.
See people forget me up here on sofa West Valley sometimes
as as you know, or may know on my in my when I'm not
playing all the minimum Finance Professor to Paul. So I'm
going to try not to go too far down the rabbit hole, but
all them in the spot. I got me. You got me wondering you
said the
3
three-point
3.4% return is that so far in 23 or is that a 22 2023 and
then in 22, what was it then?
we
We have it, huh?
We have it. Hold on don't know that's okay, and I don't
have too many questions. I promise.
a little bigger
Call Leon figures.
radar returns
rate of return
you asked for today.
you asked for 2022 was 1.86%
No internet.
dinner in
inter interested
inter interesting Lee, you know last year in 22 that the
SNP was down 18% and you guys made 1.8. That's fantastic
know this year. It's up like 11% and I'm saved not a bad
way after up 3.4. If Earth than a S8, how do you how do you
think about how to drop Sigma? How do you bench mark
yourself or how should we be thinking about benchmarking
U-Haul?
Alderman I'll take that question. If you don't mind. If you
look at the city's ordinance in our investment policy.
There's really not a benchmark as a as a finance Professor,
you know, that that's probably the most ridiculous thing
that you can hear. It was going to be a little nicer
themselves. Right? And so, you know, the problem that we
have with the city's portfolio is that it's a very dispirit
pot of money, right? We have money that's managed by
indentured for Bond proceeds. We have to keep an inordinate
amount of cash and then we have a broader, you know a pool
of money that we call our operations portfolio, right? A
lot of bets fungible, but it is it sort of has to be
managed differently by by Design right? So what I test our
team with was really creating a benchmark that could hold
us accountable, I think.
I want
I wonder
are one measure the
are one measure that we have to
Are one measure that we have to beat is the three-month
treasury bill. Okay, and I've told the treasure that if we
did was we took the the the complexion of the portfolio
characteristics the broadest pool Benchmark itself against
the egg as we really run a real quick.
Orbeez
square base
We're basically.
We're basically a core fix portfolio. If you think of it
that way and traditional asset allocation. So we we
managed, you know how to take a certain percentage that you
managed to to the to the ad and then we've got the shorter
portfolio. Is it run? You know a short unigov Corp assured
of so we create an index. It's more reflective of the
components of the portfolio and assign them percentages to
give ourselves a comparative custom Benchmark to compare us
again and happy to share that with with you through the
chair, but I'm happy to say we've exceeded the last two
years in the corps fixed or is that just some kind of
orphan
for full
portfolio
Portfolio of of debt Securities a trigger core I think real
estate. That's why I'm asking, you know, it's it's a
complexion of of of investment-grade fixed-income
Securities highly liquid high-quality and well-diversified,
but would include the clue things like mortgage-backed
Securities rmbs ABS you do things of that nature structured
investment vehicles, investment-grade corporate bonds
agency bonds things of that nature your traditional asset
classes with in fixed-income. Wonderful. And then and then
I would the only other question asked if there's anything
off the top of your head, but
is there
Is there what parts of the requirements from city council
holds you back on a return basis and how can we go about
fixing up and I've heard there's been some questions you
have asked about that. But anything that kind of high-level
comes off as you know, the treasure her direction, we we
had a very comprehensive rewriting of the investment policy
about 2 years ago. It was as we is a treasure and I talked
about that it was as you can imagine several several
administrations. You've got a governing document that shows
signs of being written by many different authors what I
found was and what I share with the treasure was if it felt
more like a legal document and I apologized to the lawyers
in the audience. It was more of a legal document that it
was investment document. So what we did was we really
recalibrated it to become.
updated.
updated document
Updated document that it was more more comprehensive less
vague provided as more current investment language to take
advantage of more traditional products and markets that are
now part of the of the investment the dialogue that you're
well aware of is is is that document available publicly
acknowledged online. It is our agenda vessel policy and we
can provide it but it's online.
thank
Thank you both and thank you madam. My Buster Conway
alderwoman Mahna hoppenworth.
Good.
Good morning. Good morning teacher. Thank you so much for
being here this morning. Thank you to your team. I
appreciate all the things that you're doing, especially
regarding Community engagement. I appreciate all of it
coming from.
Northside we use that information that you share as well
and I just had to question one of them is can you tell me
why a Community Bank is so important. Can you tell me a
little bit about that than work because so when you're
dealing with larger banking institutions that are
Nah.
Not net.
not
Not necessarily just within the city of Chicago not
necessarily just within the state of Illinois. You're
putting your money into a pool that can go anywhere. Right?
Obviously, you're going to hold that banking institution
accountable for them to invest in the community that we
represent. But when you invest in a local bank,
that may
that money paw
that money Prime
That money primarily goes into that Community primarily
that makes a big difference and that in turn helps
residents and small businesses of Chicago. So we consider
that more of direct investments into our residents and
small businesses Andersonville on the small businesses that
are there and there was a study that was done by a max
about how small businesses when you support them. You know
for every dollar $0.70 goes towards the community goes back
to the community. So it's similar to that right and small
businesses. So in turn we started with how working with
local banks help small businesses residents, but the reason
we focus so much on small businesses is because small
businesses invest directly in the community that they
represent that they are there so that matters again verses
a very large chain
A very large chain, you're talkin about a small business
usually hire from the community usually small business
owners are from the community. So again, it's a win-win to
help residents of Chicago. Where where is the Community
Bank?
is a
Isabella Bank, where's the unity Bagley Park Albany Park,
and they're there are plans to open up more Community
Banks.
you
You know.
You know, we hope we always want to encourage this that we
are we're expecting three more Community Banks to be
coming. They're supposed to pository this year. And by the
way, if there are Community Banks in your ward that you
will love to see becoming Municipal depository. We would
love to help them through that process. So please let us
know.
thank
Thank you. I appreciate that. I wore it also has Asia on
Argyle. And so we do have Community Banks and those things
are very important to the Immigrant communities that
absolutely go in there. I had one more question. I sit
right here where a public comments happen and there's a lot
of talk about reparations and I know you're doing such good
work, but can you can you help me connect what people are
asking for and what you're actually doing.
in the church
In the treasurer's office that would not we would not be
engaged in those conversations from the city perspective
not in the treasurer's office. I don't know if that answers
your question, but it's not something that's not within our
purview. That's a better statement. That's dumb. That's
good to know. That's all my questions. Thank you so much.
Thank you. Thank you Johnny other council members in the
room have questions for the treasure.
if
If not, I'll ask mine. It's
If not, I'll ask mine. First. I want to say thank you. Your
your Department's great the Outreach that your that your
department has is incredible. We've done a couple in our
Ward. We did one in particular in Chinatown and look
forward to doing more of these engagements. I know you do a
lot to help promote small businesses. And I think that's
something that's really needed right now how to switch
gears a little bit to me. We've all been talking about
Pension funds here. I think we've seen an overall trend of
hiring outside contractors are bringing students. Would you
get that what we need more than anything right now is more
people contributing to this end. I meant I don't know if
that's a conversation that happened from like a macro
level, but it's like Social Security, correct, the more
people that contribute to it. The more money you will have
for funding Pension funds are comprised of employee and
employer contributions. So if there were more in
Yes.
yes, we
Yes, we will.
Yes, we will have.
Yes, we will have more contribution and that would
necessarily increase our abilities as well. I'm just
curious about what the short-term if we can get a
contractor to do something at a lower price than that helps
us in the short-term. But now I'm thinking longer-term what
that's doing to our pension obligation and how we're able
to on a long-term basis. So what you're saying is that
basically less people putting contributions in
But you have to steal paid.
But you have to steal pay those liability.
But you have to steal pay those liabilities from previous
employees that we owe the retirement to.
employees that we owe the retirement to what's the temp.
employees that we owed the retirement to what's the Tipping
Point of the balancing Point really for the number of
employees. We really need to be targeting. We know we've
got an especially like when you look at I mean Feliz is it
is a very large liability and if you have the a lot of
retirees if we have as we have seen in the previous years
less employee contributions going in but we still have that
light have that liability that we have to pay for the
previous retirees. When we have you tried your kindness and
thank you for your team. I appreciate you being here will
stand at ease or 5 minutes. Sorry what? I'm sorry, there's
one more.
I miss.
I miss somebody.
I miss somebody Sherman Ervin. I'll be very quick number
one. We just want to thank you for the work that you doing
you are resident of the wards. So we must give you some
credit. I am your Alderman. So must give you some some
credit in and get things it and in the work that you doing
in the things that you bring it out to the community
appreciated. Not just on the west side of Chicago Booth
across the city has retired and you all to keep up the work
that you doing. Thank you.
Thank you. Next up. We're going to have the office of
administrative hearings. Yes. Thank you.
What?
well
Will we?
We'll reconvene.
We'll reconvene at 11:20.
Oh.
Call Rebecca.
We're back on.
all the
alderman
Alderman. Rodriguez Sanchez wishes to join under the
provisions of rule 57 Rodriguez Sanchez join us. I moved by
all the a b Charlie.
all the
all in favor
All in favor say aye and your post and it. It's ready I
have is an ottoman Rodriguez Sanchez will be added via
remotely next up. We have the department of administrative
hearings will have a brief overview buy cofal followed by a
director's Blonsky with her opening statement. Not to buy
cobeac. Actually there was I was reading something from a
old classmate of mine the Tasha jablonsky. You went to high
school together bless a whole nother conversation. But
again at jacobiak our administrative chief administrative
hearings officer and you introduce your staff and give your
opening statement.
thank
Make it.
Thank you Jeremy.
make a chairman Janice 0 degree acting director come from
if
fy20.
fy20 for budget is 8.77 million. That's three hundred and
Twenty-One $612 more than the FY 2003 budget budget it ft
E-40. There's no change from fiscal year 23 bonded with
corporate funds at a hundred percent hundred percent find
it.
the corporate funds
The corporate funds 3.4 million / personnel and 5.3 million
for non personnel.
Percy
personality
Personal expenses are on the rise while contractual
services are budgeted to decrease by 25421.
add
again, it's
Again, it's 100% corporate funding. So all the funds are
corporate.
looking at
Looking at the permit if to he's there also 100% so all of
the Ft. He's are in the corporate fund.
proper age
preparation category
country
I can track.
contractual Services is the highest as far as appropriation
category. It's 55 million 283 and Personnel Services is
next at 3 million. 432
the
that's
That's my report. Thank you.
Thank you all.
Thank you. I'll go directly to cognac.
to my
To my right is Deputy Commissioner Anthony Rizzo Jr. & the
witness box is Margaret Rizza. HR business partner. HR
Director has will Genia Irving project coordinator. And so
her right is Nancy Zapata Executive Administrative
Assistant 2.
Good morning, sir.
Good morning Sherman arvind by Charlie and members of the
city council. Thank you for the opportunity to appear today
and update you on the department of administrative
hearings.
set a
Central Coast
Several customer service modifications which were made
during covid-19 still continue with these modifications and
her response have easier access to the administrative
hearings process. For example, response can still file
motions to set aside default judgments online previously.
These motions could only be filed in person. Also those who
have pending building code violations can email photos
receipt paid invoices permit and a sworn statement
attesting to full compliance if the property owner is in
compliance with the law Department transmits a request to
nonsuit the case.
Do you?
.
doah also
Doah also continues to offer virtual hearings as an option
in 2022. There was 13738 virtual hearings conducted for
parking speed and red-light camera cases this represented
25% of the total in-person vehicle hearings conducted in
2022 as of September 30th, 2023. Conduct a 10517 virtual
vehicle hearing representing 24% of the total in-person
vehicle hearings virtual hearings are also available for
other. Each case types of respondents log into their
assigned courtroom and are connected with a city
representative for a pre-trial conference.
the car
the core
The coordinated advice and referral programs for Legal
Services known as carpals which staff of virtual advice
desk during covid return to on-site consultations of June
of 2023. They assist respond. It's Monday through Thursdays
at 400 West Imperial carpals. Also has a dedicated phone
line for respond is who have matters penny in our true
satellite hearing location carpals provides practical how
to advise to respond in in presenting their defendants
their defenses to the alleged violations and in preparing
any applicable motions.
the league
illegal, how
the legal help.
The legal help desk also promotes equal access an
understanding of the administrative hearings process for
respondents were self-represented litigants at d i a h d i
y a h also utilizes language line translation services to
ensure that those whose first language is not English can
fully participate in their Administrative Hearings the top
three languages for 2022 and year-to-date 2023 are Spanish
Mandarin and Polish language line offers translation
services in 170 languages and dialects remains committed to
achieving its core mission in 2020 for providing a forum
for fair and impartial adjudication maintaining an
exceptionally high level of courteous respectful and prompt
customer service for the public.
in
if
In furtherance of this mission, doah in collaboration with
the mayor's office for people's with disability required
all full-time staff and administrative law judge has to
attend a disability awareness and adequate training program
the doah team members obtain a deeper understanding in and
increased awareness of disability and learn to
appropriately assist an individual with the disability.
I'm
angel
Angela
On July 26th, 2023 are administrative law judges, the alj's
attended an unconscious bias training presented by retired
judge Derek Moseley. This seminar challenge the alj's to
recognize their unconscious biases and employ techniques to
mitigate said biases in their decision-making roles in
August of 2016 accepted its first electronic case filings
for the Department of Streets & Sanitation violations in
collaboration with law and the department of Streets &
Sanitation. The e-filing system has been updated and
enhanced over the past 17 years. It is anticipated that the
city will electronically file cases at deal wage for Ceda
Department of Transportation by the first quarter of 2024
and vacant property cases by year-end 2024.
do
Do you?
tohs to
Toh his tooth.
Toh his 2024 budget provides for increased funding for two
students to work year-round instead of only during the
summer summer breaks. These students will gain invaluable
customer service experience in a courthouse environment.
they were
They will serve.
they will serve as
They will serve as Dohs Community engagement and bastards as
we strive to effectively and efficiently serve all who
appear at boah. Thank you, Tim.
thank
Thank you are.
Thank you are a director of we will begin.
chewy
Q&A questions
turning
attorney Nugent
Fresno
president pro term. I just wanted to thank and Pat and her
team there always a pleasure to work with and you have huge
fans in the 39th Ward. And of course from Markham egg in
the 39th Ward. So thanks for all you do. We appreciate it.
That's all thinking that you're sure.
thank
Thank you.
Thank you all present protein. I would be remiss not to
speak as you did in the previous hearing us has a proud
daughter of the 11th ward. So thank you for all that you do
and everybody in your office. Every time we call we got
great service and great communication with your office. I
know that so much of what you do is reactive on behalf of
the city with the violations that you're having to
judicate. We talked a little bit about how long the the
time to disposition of violations.
is
Is it supposed?
Is especially for building.
Is especially for building violations. I'm just a kid.
That's the one where compliances of defense and the
respondent comes in and demonstrates that they have done
something for example apply for a permit a zoning variance.
They have the work for their contractors. They have a
signed contract the administrative law judge in the city
will go take a look at that and then determined upon a good
cause what a continuance time is of is allowed. What would
be reasonable 90 days by shirts usually 90 days, but
sometimes it may take a little longer especially on the end
of the weather sure. I even give it to you. So but all our
other case types for example, police issued by Elations,
that's usually on the very first court date. There's a
disposition Vehicle Impound the cases because there may be
a pending criminal case. So on the advice of counsel, they
me.
ask the
Ask their clients.
Ask their clients you seek a continuance on the Civil
matter while the criminal matter is disposed of so, they
extend the time to disposition. Thank you. I'm interested
in a couple of other violation types of working in a bike
lane and pet waste through the chair. If you can provide
the number of bike lane and pet waste violations were
issued for the last well whenever that the bike lane
ordinance was passed.
more recently
More recently, but the pet waste violation wanted more to
the point. You know, I think that we've got a big problem
with rats in this city and sorry told that is not a knock
against you if you can hear me cuz I think you are people
not picking up after their dogs really contribute to this
and you know, I've actually not seen in my word at least a
citation like that issue before I'm interested in other
ways that we can potentially, you know catch people who are
violating these these ordinances would love your opinion as
to whether or not the mobile electronic ticketing system
the Mets system might be able to contribute to you know,
increasing the the citations for these violations will get
that information through the chair. Okay?
turn
German oh and thank you very much for all of your efforts
with language accessibility and makes a really big
difference. And I appreciate the efforts at your office is
made. Thank you, aren't you with your Cubs fan?
play
I'm sorry, but you know, it's it's it's my poor father. May
he rest in peace Sherman, you know, it's hereditary video
questions for administrative hearings on followed by
Conway, I'm sorry, I
Conway I'm sorry all of
Conway I'm sorry all about Bennett.
thank
Thank you. Hey, hello, Patricia. Good morning, Mom. I just
wanted to thank you and your staff for your work. I wanted
I had only one question last year you talked about wanting
to diversify your administrative law judges, right and you
gave us some numbers on that. I think it's that time you
had about 69 minutes straight of law judges, and I just
wanted to see if any of those numbers have changed.
well screw
Well screw some retirements were down to 61 administrative
law judges, and we have John a lot of Outreach in the
communities at the minority bar.
and I
And I shared with my old woman shoe because of the increase
in Asian population in the city. We have done a lot of
Outreach in the ward at the service fairs and job fair
Christmas. This is Irving also attends with me. So I'm
going to give you our stats are current.
so what they
So at this time administrative law judges 2023 are 50/50 4%
Caucasian 33% African American 13% Hispanic.
What do you mean?
humid out
Humid out if I may I'm sorry. You have the wrong numbers
cuz I 33 white 20 African-American and Hispanic.
but if you
But if you'll allow me since I've been the chief judge who
can make the appointments. I have made 49 appointments 25
or African-American that was 51% Kenmore Hispanic. It's 20%
and 14 were white which is 29% So 71% of my appointments
were minority. It's also the retention so we also did a
increase in their hourly compensation. The last one was in
2017 this year. We increased it to that was from $63 to $68
an hour and we're always looking to see how the budgets are
going. And if we can also just consider another increase in
the hourly compensation. Okay. And what was the gender
breakdown last year? It was pretty evenly split between men
and women just
No.
now I'm
No more.
No more there were more female and that was the first time
all so that it have done.
if you
If so, that is in 2023.
it was
It was 28 male is 46% and 33 female 54% and if I met when I
became the chief judge the mail there were 44.
Josh
Georgia
judges
Judges in 36 female. So several years ago. We reversed
afterward. There were more female Ministry of law judges.
Keep up the good work. Thank you so much for your time.
Thank you.
They
Thank you. Thank you. Did you complete the implementation
of the text message notification for recipients of CPT
issued citations and has the default risk of default rate
rather decrease those results. We did implement it and that
was with some coordination with the way I asked the police
department and we are still assessing their default rate
because it really just went Live this past June I believe.
so we were
So we will.
So we will we will watch to see if that's what we were
hoping to have is to decrease that default rate Alderman.
Wonderful. Thank you. Are you add reminder my time? Thank
you. Mr. Chairman. Thank you. Thank you share and hello
chief to call the actor to see you staying here. We have
Cubs and Sox fans and everyday I like seeing you in mine.
That's that's a good thing. I just wanted to ask you. Thank
you for all the work that you do on the virtual cases. It
looks like you're at about quarter of all all appearances.
Is that based on the respondents request or capacity? Or is
it a trend you see increasing or decreasing as we moved out
of covet but into an increasingly virtual it's a very great
convenient for someone that doesn't want to have to leave
the office or if they have little kids at home. If we do
that we have those numbers for parking. So that's about the
same and we
you're the
your depth
your dip to the
your depth to the old.
Your depth to the total number of all are in person. So
that's just for the parking to 2524 % that I reference in
my opening. But we also allow it in our non parking cases
with those they could just login go into the room with the
parking. They have to request it ahead of time because of
the way their system is a little different than our non
Park in cases of her. I would love to see that option.
Obviously one appropriate question would be where is your
staff doing this?
Play from home.
play from home or they doing it and
Play from home or they doing it an office. They are in
their courtrooms all their bed bug in their courtrooms
websites like the secretary of state. So it's always better
to have it on the city premises are excellent. Thank you
again and Autumn in Manahawkin work.
I think
Hi, thank you so much for being here and thank you for all
the work that you do is specially towards accessibility for
all of our resources for the language line translation
services. Do you offer that a Philippino also?
Yeah.
Yes, it is 170. We have many many languages and dialects
that language line offers. Absolutely. And I love the fact
that you are offering this service to for people who need
to participate in these hearings is do you know if there's
any thought to expand that resource to aldermanic office
has you know, especially now as many are bringing in new
arrivals and also presence in the 48th Ward. We have a very
diverse Ward with many different languages in in fact, some
of our public schools have over 40 languages spoken carpals
Services, which
the Lego
the language line
The language line. You know what?
The language line, you know what? I don't know whether or
not because we piggyback on a city contract with language
line. That is used by OMC. I don't know if that's if that's
available Citywide. Okay. Thank you. Thank you for letting
me know that I'm I'm really grateful that you are offering
training him to your staff or accessibility including the
disability awareness and etiquette training and also the
unconscious bias training. I'm curious. Can you give an
example of feedback that people might have given you after
those trainings we did because it's continue legal
education component. We reviewed what are alj submitted and
they were very impressed with an update on some of the
terms that commissioner our first team offered.
example.
example D Rose
Example they were also.
Example they were always like hearing impaired hearing a
parent and some are LJ's raise their hand during the
training because the presenter was using the word deaf.
They said no it is it is permissible and then they also
appreciate it. If someone should have a service animal, you
know, what you what you could do. If someone needed
assistance that you going to hold the door for someone if
you saw someone who made the be blind so they were very
very very
YouTube
creative of
Creative of information that was shared by Commissioner
Office Team the mayor's office of people with disabilities
and they said this will definitely help them and providing
services to all of Chicago. Wonderful. Thank you so much.
And then I noticed that you had of increased funding for
two students to work year-round. Yes. I can you speak on
that. And also are they also going to be going through
these trainings that you're offering your staff?
Absolutely. Absolutely. This is very personal matter to me
because when the mayor's office asked us to consider
additional funding and opportunities for our youth I
disclosed back in the day, I was a student is training and
I worked a lot in processing invoices for the Department of
Human Services. I think was called at the time and I gained
invaluable.
we saw
resources are
Resources as a public servant now and Elsa piqued my
interest in law. So we found the funding and it'll now be
your round because those tuition bills and car fear and
everything else do not cease after the summer. So and I
don't want to help their family. So we are very glad that
we can be doing this and working with our youth wonderful.
Thank you for all your good work and first center in your
Our Youth and
Go to disability.
Those with disabilities and that serving Olive sugar.
Those with disabilities and that serving Olive Chicago.
Thank you so much. You make sure.
the right
Direct
director good to
Director good to see you staying here all day. I just have
a question regarding your judge's discretion on if they
have to move forward with a fee or not. I have an example
where a constituent had a rental property tenant moved out
left trash the owner or landlord. It was a single-family
home clean the property up shared show damages to the
administrative judge. They still had to find that never
been fine before cuz I'm just curious is it up to the judge
to say, you know to look at the system and show your no
signs before it's been cleaned up.
do
dude
Do they get a waiver do they get a one time one time? What
am I trying to say director flavor? For instance? If you
are if you're speeding on a red light camera the first time
that that you don't get a ticket, I'm just curious. Do the
administrative judges have discretion to not move forward
with that.
our judges.
Are Judges do not have Equitable Powers? We are creatures
statute, which means if the city has proven their case, we
shall enter the mandatory minimum data set forth by this
council. Is that who can confirm I said that you and I went
to the city if when they meet with the city attorney ahead
of time. They can look at it. They responded meets with
them. If they decide that they want to not suit the case or
sometimes they also announced to the 2nd count and only
proceed on the one count and perhaps get into some type of
negotiation of settlement negotiations. So we don't have
that but anything after that for compromising a debt that
has been answered by the judges they can then contact the
Department of Law to see if they would qualify for any type
of consideration. They can compromise the Ducks doing I'm
going to the city. Thank you very much. You're welcome.
Thank you. I
Thank you out of.
Thank you ottoman.
Thank you ottoman Rob's I actually ready to raise a good
point as it relates to discretion while the alj's do not
have discretion Department of Law does have some discretion
and that's something we could consider giving the alj some
level of discretion in in cases on power will say this
though. There have been questioned by members of the body
that question the discretion that law has not think that
would be a good question to talk about this afternoon when
lava comes up about the level of discretion versus hour.
desires of moose
desires of who should have been
Desires of who should have the discretion and how would she
be meted out? So
turn
German thank you. I just feel as though many of our
constituents feel as though we are a feast City and we keep
continue to find them. And so again, if we do have someone
that has not had a record of fines they have done what
they're supposed to do by cleaning the area up. I would
think that we should give them some type of Grace that was
only my thoughts. So I as a council, I guess if we can work
on that and maybe when law comes up as you mentioned to be
able to bring that back up, I mean if you if you think we
need to consider that I I would I would encourage you to
work with lrb and get an ordinance already. I mean we do
the same with red light cameras, we do it with other
instances. I don't see why there is no reason why that
should be up. You should not be up for debate for the
council to give residents or
owners of all
owners of our
Owners of property or you know some some level of we're not
trying to reroute the extremes and corporations that
continue to do stuff but we do have either a residence that
have issues in that not created problems, but do have that
one time forgiveness or some level or property or something
of that nature. So I think
bear
Bear bear conversation to have in you know, probably end
zone in a one of the committee's to do that night. I would
encourage you to work with lrb to see if we can come up
with the list of charges that we may consider one time, you
know free Beyond are for residents or resident owned
properties or wonderful you two buildings or something of
that nature. So, I think I think all of us to be open to
the conversation German, thank you. Thank you. I may add
one more specially with streets in San violations. If your
constituents telling that they've had fly dumping people
just dumping stuff and going through their trash make sure
they file the 311 complaint because the law department will
look at that when they bring that to the caring to show
that they have put that on file that is a very important to
bring up before their hearing and a lot of partment does
take that into consideration. So I just wanted to say I
love that. Thank you.
Thank you. Thank you.
Thank you. Thank you all the Robinson any other questions
for Minnesota.
are
All right, I'll
All right. I think you set a record this this session of
being being in and out. So either you guys are doing great
work or nobody is nobody's interested in the process is
working the way that he needs to work. We we we have
how to do what we need to do
To do what we need to do. We always have had to have two
weeks and we've done that through time. I mean you all are
probably one of the newer departments in in existence in
and we we appreciate the work that you all do to help you
move things along as far as not initially putting people in
circuit court, but at the same time trying to encourage
compliance with the rules and regulations of the city. So
again, thank you all for your participation today committee
will stand at ease while we wait for the Board of Elections
to come in.
that's
best time
Good morning. Moving along in our hearing today. We have the
Chicago Board of Elections. We will have a brief overview
from Coastal followed by directors introduction of the
staff and
we were
We will.
Christmas
just want
Okay, that's all you do. I open the statement and then
introduce the staff and then we'll go into questions then
go ahead. Good morning. Daniel first star on the council
office of financial analysis. So next up today. We have the
Chicago Board of Elections. Their fy20 for budget is 34.48
million as a 22.1 million decreased over the revised at B,
23 budget. So I will just say that 39% decrease that has to
do with surge in odd number your budgets that have to do
with the municipal races that happened biennially do with
the upcoming March Primary in November General in fy2014.
That funding is split with the county.
Ed's
Edsel
and so we were
And so we look at FFC. He's there is 122 that 1 FTE more
than FYI 23 all the funding is derived from the corporate
phone representing a 39% decrease compared to FYI 23, the
personal services are budgeted to decrease by 7.9 million
and contractual services are budgeted to decrease as well
buy 13.9 million other's necks. Like I just looked at a
breakdown by funding is
I mentioned it to 100%.
I mentioned it to 100% for the corporate fund.
the new
the next song
The next slide is Ft. He's with by find which has all 122
employees are through corporate bond and finally a break
down by a procreation category. You can see the 7.9 million
decrease in the Personnel Services and the 13.9 million
decrease in contractual Services. I'm coming to that grand
total decrease of 22.1 million or 39% and that is it for
Copa.
Thank you.
Thank you, dear.
Thank you, Dan director. Good morning. My name is Charles
holiday Junior and I'm the executive director for the
Chicago Board of election commissioner today. I have
joining the board chairwoman Marisol Hernandez board
commissioner William pressie.
orca
or permission
Or commissioner June Brown assistant executive director
Sandra Superior espera general counsel, Adam laska finance
manager Kimberly Carrillo Walker human resource manager
Karen election voting and logistic manager Clint Hurdle
Information Technology manager Matlin 88 coordinating grid
and public information director Max Beverly.
we
We are pleased to present.
We are pleased to present R22.
We are pleased to present our 2024 budget which includes
funding for the upcoming 2024 presidential elections in the
city of Chicago Chicago Board of Elections overseas, one of
the largest selection of operations in the United States,
and we are prepared to meet the many challenges facing our
election authorities head-on. We think Chicago city council
as well as countless city workers public agency and
partners law enforcement officials volunteers for their
continued assistance in helping administer our city
election.
We are proud.
We are proud to say the recent February 2028 Municipal and
April 4th runoff election in Chicago ran smoothly and
safely work or fully staffed toll workers and saw increase
voter turnout than previous years. Let me provide a quick
snapshot the February 28th election. Saw the most
vote-by-mail ballots cast ever in Chicago municipal
election. The April 4th election. Saw the most early voting
ballots cast in Chicago election ever and the most total
ballast gas since February 23rd 1999. And for the first
time the majority of ballots cast for both on this appeal
elections came from the record-breaking participation in
the early voting and vote by mail.
in February, we oversaw the first
In February, we oversaw the first selection.
In February, we oversaw the first selection to the new
police district council members which saw over 120
candidates competing for the 66 new position. We saw a
great amount of energy and excitement around these offices,
which also helped improve the turn out.
let
Last year we can.
Last year, we completed Precinct consolidation across Ward
as part of the remapping process which helps us fully staff
election day with coworkers.
and Save
And saves approximately 2 million in funding for every
election moving forward election code requires the
Readjustment of precincts after each presidential election
and the board will continue to identify additional
precincts for consolidation.
Whoopi
working with
Working with our Community Partners the Ford increase the
number of precincts that receive limited English
proficiency and assistant by lingo Staffing on Election Day
additionally over 70% of our advertising Bond funding was
spent in non-english-language media including Spanish
Chinese Hindi polish Publications. The board has recently
completed a canvas mail into the / 1.6 registered voters in
Chicago to keep our record rolls accurate and up-to-date
ahead of 2024.
week
we can take
We can we continue to expand.
We can we continue to expand the footprint of voting voting
by mail, which we expect the increase in a higher voter
turnout year like 2024 nearly 130,000 bullet Journal signed
up for the permanent vote by mail R Us in Chicago, and we
expect many voters to join by next year.
Will it?
We look forward.
We look forward to unveiling our new and improved Chicago
elections. Gov website in mid-December, which will provide
a more friendly and accessible experience including a new
online vote by mail application and voter information look
up to the boy will soon receive 28 new electronic pull
books to put in used for the 2024 presidential election and
which will provide a streamline check-in process for both
co-workers and bolus sink with modern election Management
systems and are expected to last 20 years before
replacement. We think the city council for this important
investment in New Motor technology. We have taken great
strides to provide accessibility at all polling places in
Chicago.
along with the US Department
Along with the US Department of Justice and equip for
equality. We've developed a three-tier ADA compliance
reporting system for polling places to better communicate
information about each side status in the best option for
voters with disabilities as well as an expanded curbside
boating program at inaccessible sites on Election Day.
We are.
we all
We are also pleased to have recently hired a new Ada
coordinated to help direct this important work. Fedak who
is present with us today.
look
Look at your next year, I propose but 2024 budget continues
to invest in the future of voting in Chicago Board of
Election. Commission has recommended a budget of 34482421
dollars in spending plan reflects several items including
preparing for entry. So early voting and vote by mail turn
off what presidential election implementing the new maps
for the Chicago area elected School Board, as soon as they
are approved by the state legislators managing Chicago
electoral board meetings developing the Chicago election
mobile app for smartphones and tablets to reach voters with
additional election polling place information expanding
Outreach and board education be a neighborhood events
hiring fairs and social media recruiting and training
qualified judges in
coworkers
Coworkers maintained and service in all boating equipment
computers and security systems improve internal it
cybersecurity and voter registration systems translations
and increase language accessibilities increasing postage
postage rates for mailing and Ballas. We are ready to keep
them flying the challenges facing the election authorities
across the country and this budget continues to monetize
our system to meet voters.
where
weather
Where they are you all the members of Chicago city council.
We appreciate your undying support of our mission to
administer transparent impartial and after the elections
for the bows of Chicago. Thank you, and we are happy to
answer your questions.
Thank you.
Thank you our director holiday.
What?
what's
.
we'll start with the
White
voicemail Burnet
by the
followed by all McQueen
thank
Thank you. Thank.
Thank you. Thank you Miss. Jeremy.
Hey.
How you doing?
How you doing, brother holiday and thank you and your staff
all of your help. I know we've been trying to break things
down so they wouldn't cost as much money. I know we
Consolidated precincts and all of those things.
is
eye of
I want to ask in reference to your
do
dub
double
wbe and nbe Contracting I see blank spaces.
and you can
Can you can you give me a rundown on your diversity with
your Contracting?
Well, I believe the blank space you're talkin about wear
for black WBEE and Hispanics. So it was a misprint. We do
have Smith maintenance.
and big
And be gone.
and Big O Movers
so that
So that would that blank was at that should feel that
blank. So what it what are the percentages? What are they?
You should.
You said?
You said the percentages percentage that African-Americans
get and what's the percentage of Latinos get and of course
the Asians?
and when
the women
what?
What at the prayer?
what at the present is 10.9 total vendors contracts we can
ask if you did share with the percentage per
okay.
Okay, so you don't have to send it as you have an ounce?
Yeah.
Yes.
Yes, what are the amounts?
I see.
I see that.
A student has blank spot.
What is $61,789.55 wbe?
when
1619
double
WB
w b is 1691000 + $49.
The black we have 150 2854.
Asians 636600 + 5100 + 117200 + 45 +
do the total purchases was 2444944 so far for the year.
and it would
And it would end on the 31st of it.
so so just want you to know.
doesn't
does not
That's not acceptable with the black contracts and and we
would employ and asked the city council. If we have those
vendors if they can kind of be provided to office. We we do
our Publications. There may be places. We're not reaching
for the third any type of list that you have but we can add
so you are supposed to this is what technology is.
Is most of the spa?
Is most of this pain on?
is most of the spin on to
Is most of the spend on technology has done to
advertisement. So now a map of where do most of the Benders
are the most of the Benders technology lenders. Is that the
biggest chunk of the money.
print printing Printing and
so we
So where?
so where is where's the money being spent out this what
he's asking what categories are the funds being spent in so
that there is an opportunity for nve contractors to
participate in Espeon. Just trying to understand the area
of spin that is happening in those areas.
So you can talk.
So your contracts are primarily around movement moving up
stuff printing. What else are are your contracts related to
in the department?
volume equal
boating equipment
Shepherd
temporary agent
temporary agencies
what time?
part-time employees
and making a
and maintenance of our super site. So so we should be we
should be able to work on something with you on that. I
mean you may want to come with me with the black caucus
about that. I'm sure between the twenty of us. We can refer
some people from my Wards who does some of this stuff and
try to try to help encourage them to be. Yeah. I'll look
forward to that and I will reach out there. Thank you so
much, baby.
finished
Finish Armadale, and I just wanted to correct the record
because in our Contracting date information the black spend
was missing, so he added that and that brought the total up
to 2897799 instead of the 244 944.
Just now.
just know that
Just no, thank you. But thank you for adding that on the
Quinn.
turn
Charles thinks for a
Charles thanks for everything you do. I really appreciate
your collaboration your patience. I'm going to pick up
where I left off last year about adding a second early
voting location for Ward, and I think that makes good sense
based on the trends that we're seeing with voter voting
patterns what needs to happen in order for that to take
place?
well
When the question was asked last year, we have two approval
of that funds and that was an additional 8 to 10 million
dollars. So once that is given we've been trying to find
that we've been fine adequate location to accommodate a
second early boys size 8 to 10 million dollars. Yes, and
you'd mentioned your remarks because of the condensing the
precincts consolidating them you're saving about two
million dollars two million or election moving forward.
Yes.
accomplish
a
A compliment. I think the the vote by mail drop-off boxes
have had really put voters Minds at ease about the security
when they have questions about the u.s. Mail. So I think
that's a good development. I would continue to Market that
thank you.
Thank you and a concern I'm so many.
Holy.
Holy place.
Holy places are housed in Chicago public schools, and
there's a safety concern by some of the residents of heard
this from some local school councils. Is there is there
been any collaboration with Chicago Public Schools about
maybe on Election Day not having school.
our club
Our collaboration with Chicago public school is about using
those place right? So now if we stop using those now, we
have lesser races understand it would take a little more
for us to find adequate polling places, right? Or maybe I
think last general election was a day off.
Yes it
Yes, it was for the general they had a day off. He didn't
and how many public schools are public schools. Are we
using as polling places?
I don't have the
I don't have that number handy. I have put her the manager
from pre-election voting and Logistics you can give me that
number.
I'm going.
hi, my name is
Hi, my name is Clinton heard and I'm the manager of the
election voting and Logistics to your question. We have
about 340 Public Schools being used as polling place. I
just think we should be having those Communications with
CPS for security purposes. We do CPS about the school
locations. That's all I have. Mr. Thank you. Thank you
director.
thank
Thank you. Thank you all to make win to that point.
if they
If they is it a holiday, is it still a holiday for is it
the general presidential is the only like legal holiday
that exist in this or four elections? That is correct.
Okay. So coming up in November kids won't be in school. I
do the point that that I'll make when does make some sense
that we need to collaborate with the with CPS on on the
potential of having children out of school, especially if
they're all those sites are being utilized.
for
4 or elections instant we are working to migrate to pretty
much be in one hundred percent public places outside of the
school the other place of libraries and parks and we have
an extensive network of school schools in the city. So the
point that he made does bode well, so I think there's
something that we definitely need to continue to work
toward Sol.
I still.
Australian hello Charles. I know last year. We you and I
spent a lot of time on the phone and I appreciate all of
the efforts for all of the elections last year. You know,
we we had some issues in particular that where I think
you're cute to the 11th ward in a much larger voter turnout
by the Asian American Community. I think that was something
that was great. But also, you know presented some unique
challenges and I think that your team address those very
well and you did it in the quick responses Manish. I do
appreciate all of that. Just looking at the the budget that
has been laid out for us and we have a general Primary in
March and then a presidential in November. Those are the
two election dates for next year.
Do you think?
Do you think that this budget?
Do you think that this budget believe that you that you're
fully budgeted to get what you need to be supported for
these two elections and we are getting a referendum coming
up referendum questions. Likely we got new board of
education collections as well later in November and I would
also second the via the push for a second early voting site
as well. So I'm wondering, you know does the does the
budget reflect fully? You know what you're going to do what
you think your needs are going to be going into next year.
we
We are.
We are adequately funded or we could always use more.
Always smell.
Always more. So if we were to go to a second early voting
site in every Ward per election, that would be something
more like sixteen million times if he said it was an
additional 8 million 8 to 10 for 10 election to have in a
dish tab two sites that everyone so potentially if we
wanted to we wanted to amend the budget to account for a
second early voting location and every word for both
elections were looking at about another 20 million dollars
16 to 20.
week
We connected.
We can we can provide the exact total through the chair. I
think you heard from a lot of my colleagues that the second
early voting site would be really useful in our words and
also Echo make Harley Quinn's comments about to drop boxes
as well.
Sony super
Sony support that you need from us to try to get the second
locations, I think would be really great thing. That's all
I've got Sherman. Thank you. Thank you.
it has
has the boy
has the board done in analysis of
Where did?
where additional early voting sites could go and I'm going
to save this. For example, my word extends from the Chicago
River to Laramie. 5200 West from like 600 West to 5200 West
but my early voting location is 4600 West right? However,
there are other words that are used all the men clay who
has a very tight dense Ward where a second location may not
be necessary that we put any thought into like saying. Hey
based on the size of the ward this Ward may need to
locations or
Locations or are are used the 10th Ward as an example where
they may need three location to adequately give people an
opportunity to participate in early voting be at one two or
three locations is based on the job here toward and based
on the relative closeness to others.
we
We were looking at that and then based on turn out but we
are happy to continue looking into this.
that was so
There was some words where we found the second location,
but it really wouldn't have been a good service to the war
because it was too close the one that was there already. So
we want to make sure these are situated in wards where
there
the excessive
They're accessible from for all the voters and not two
together. So will continue to look for those S locations
think is necessary. Cuz at this summer was I left for a
jump on the westside 29th Wars location is All the Way
North and North Avenue, but the war go all the way down the
Roosevelt Road. So it's some respects. I think, you know,
we we need to look at it a little broader while I do get it
every Ward does need what I call it designated location,
but they're there are some instances where additional or
sites in the in the general.
send a
Trinity my
Trinity might might be helpful.
Trinity might might be hopefully
Trinity might might be helpful and I think that would be an
investigation or work taking off because not everyone may
not may need the second location. But again, so I may need
a second hand or third. Just depending on are there a
geography of how their geography ladies out? So I just
don't get it. I think that you all may want you all to take
under advisement by sure that it is one in a reward and
then taking a look Citywide cuz I can tell you so in the
11th ward and it's a great site for us is mcguane Park. But
when we got Chinatown from the 25th Ward into the ward in
the early voting site used to be at the Chinatown Public
Library, that was also something that was very accessible
to folks in older woman and aldermen Dallas word in the
Third Ward. So I think from us if you look from a Citywide
perspective where there might be gaps in geography we may
not need to and every word but maybe we can strategically
place some additional ones on that would help alleviate
some of the pressure just based on the new
world map
Wardmaps. Thank you.
I do.
Thank you.
Thank you next on Walnut Vasquez.
all the
on the Bayou
Alibi Alder man hadn't
Orange Park
No, thank you very much. And I apologize. I think you might
have answered it just the pretty sizable cut your of a year
is a kid's of municipal election is more expensive than
let's say like your general election in 2023 was to be
funded by the city because of the municipal the upcoming
election. The cost is split between the city and the
county. That's why I was so much this year. The big one
that I was looking at was like, oh, I guess graphic
services and like the advertising budgets like you don't
feel comfortable to you. I mean, the reason I say that is
like, you know, although the 44 just like 8:20 comes
towards as far as I turn out like the more communication we
get out. I just think is a better for just participation
and engagement. Just want to hear your thoughts on that.
Okay, so I'll let my
Ken's office in Max bedroom
Is OfficeMax better answer that question is up? Thank you.
We appreciate it. The city's investment in additional
advertising for 2023 especially that it's Municipal year
that they were in February and April to get the word out.
We are very happy to spend nearly 70% of those funds on
non-english Publications. We know that most English
Publications are quite aware. There's an election coming up
there a lot of news coverage. So we want to spend that in
areas are traditionally. I don't see that advertising.
after this year that ever
After this year that advertising budget is slightly less.
After this year that advertising budget is slightly less but
we do have additional funds going in to complete our web
new website, which we think will be a fantastic tool for
voters will be much more user and voter friendly as a
search bar as other things that people in notifications
that are right up there on that home page and its budget
also invest in a new Chicago elections mobile app, which
would you think will can take the place of a lot of these
traditional advertising funds for a lot of Voters
ultimately, you know later in the year once we put out an
RFI in our fee. Hopefully have it ready to go ahead of
November that a mobile app can just send people push
notifications on their phone allow them to sign up for vote
by mail ballot. Tell them of the early voting locations.
Tell me about boats centers on on on Election Day a lot of
this information. We just want to continue letting voters
know about that is easier to vote than ever and it's more
flexible about that. I never with our early voting sites in
our boat centers on Election Day.
We know what?
We know the
We know that border.
We know that but her habits, you know, what kind of change
slowly so these communication tool specifically the website
in the app digital wise we hope will be a very helpful tool
in the place of something more traditional Prince and other
advertising. Yes. I'm very pleased to hear that. I think
like I'm definitely has that comes on line to let us know
so we can help kind of role that out to like the community
our neighbors. Does that also potentially change like the
look of the website is that it is
in fact
impact
in fact, we we
In fact, we would love to throw.
In fact, we would love to see through the chair response
show our initial design so far. It's us up to go live right
ahead to open mail applications going live mid-December. We
will certainly make sure that all the older men get the
link and we let you know when it's it's going live but so
excited that would be great. If you sent it to the Chad
love it. My next question. I'll admit I'm kind of a little
bit not even rookie like watching a municipal election play
out while being in it now in like going into like a second
term and seeing how much the run off like cost Ray like the
amount the time spent all of the things and looking at the
fact that ranked-choice voting could provide like savings
right now. I only do I think you end up with better results
or are there more reflective of of like representation to
rank Choice voting but just like the amount saved has there
been in analysis at all about what that would look like if
it
run out
run off or if it was a ranked-choice voting versus like a
runoff election.
What happens?
What episode?
at this point now and we're just
edit
educate
educating ourselves more on the ranked-choice voting
process. Once that analysis has been done then we could
getting back
get involved.
Get involved in the conversation. So is is there a plan for
that analysis to this issue and
change the
changing your
change channel
Changing the election code. Okay. We are expected to
resent.
if I
They're finally.
Their findings by the end of 2025. So, I appreciate that. I
think I kind of a little bit like referendum questions for
this cycle. But I think it looking at the next one really
asking like Chicago and how they feel about ranked-choice
voting and I do think someone else's at the sea level of
like how much we would save a seat for her more Democratic
results is great. But also just physically might be a
better option. So any any thoughts or any researcher any
findings that you can share too much are we greatly
appreciate it to you? We don't know what it would cost and
even the state doesn't know what this time what that cost
would be. I know it'll cost as a month less. But thank you
so much for that ticket.
Thank you all.
Thank you for all the men I've asked.
Thank you for all the men Vasquez Alta Manhattan followed
by Alderman Martin.
They
Thank you cheer.
Thank you chair. And hello, I don't have a ton of questions
for you. I just wanted to thank you and your team was
joking with him about the Penn's earlier. I will say I I
know we talked about the breakdown of cost right some of
the shared cost from the county and from the federal
government and I apologize. If you mention this number how
much how much I guess of the from our government Partners
County and state and federal will we receive to help with
the elections for 2024?
So I
so our budget and the cost at the county will be adding to
this election is 27 million o
and I'll
and I think the only other big question I have is how soon
can we start helping you recruit election judges and then
working on those trainings. Yeah. I know right that process
can start now and it will be very helpful and we would
appreciate it. As soon as you have like kind of Lancaster
materials or we can start preparing people. Let us know we
do a poll worker. Chicago elections. Gov is open right now
applications for election judges and coordinators currently
live.
We are.
we have
We have our flight.
We have our flyers and posters on our social media channels
were happy to share them with all other people send out an
email right after this meeting. Just making sure everybody
has everything that was poll workers worker. Pol El worker
Chicago elections with an S. Gov
add
and I guess maybe I lied last question and thank you for
the website just around.
6
Sakura
Security additional kind of training that we might be
thinking about for both our pool workers, but also Ward
offices. I think a lot of us are feeling a lot of the
conscience. We we've got going people are on edge. And so I
know you guys always have security plans and things that
you're working on for your side, but wondering if there's
anything additional or any heightened kind of security
preparations were thinking about for the national elections
coming up currently, we have 100 investigators and where we
can add more we will
and I think I
And I think I'm by.
And I think I shall be more specific not so much worried
about the investigators or the election. It's Friday, and
I'm losing my words.
You can.
You guys know what?
You guys know what I mean more worried about actual
security concerns for the election site in for the workers.
Right? So for the site plans not for the Integrity that was
not worried about the election integrity and I think you
guys do a great job on that. But just thinking about with
some of the concerns that we're kind of seeing on people
who might be threatening poll workers or elections some
heightened tensions that I think we're all anticipating
okay that we can outline and get the response to the chair
that that would be fantastic and just something that I hope
you guys are thinking about and know that a lot of us in
counselor thinking about it. And so if there's something
beyond what you might normally do that requires budgetary
things it would be great to have those conversations now so
that we can be helpful.
and that
And that's all.
And that's all for me. Thank you, sir.
I got a man.
I got a Manhattan album on Spotify ultimate mix.
Good after.
Good afternoon. How are you? I'm doing just fine. Thanks.
So, I know Alderman Vasquez mentioned a number of really
interesting and important things around elections including
ongoing considerations around ranked-choice. My
understanding is that there's a the task force of sorts
being convened at the state level to take up these issues
because obviously what Altima Vasquez another throughout
the city or are asking about it in and recommending that
you need to Chicago. You need to Illinois, of course, but
but the state's looking at that is that something that you
anticipate in your formal roles are being advised about
being being active on in some regard this this task force
of this working group.
bought the
Bought this task forces through the state but where we can
add our input we will because I say we have to get a better
understanding of ranked-choice voting and how this will
work and affect the Boating here in city of Chicago. So at
the end of 2025 the state will have an answer and we will
be involved with them helping to reach the point where if
this is what's going to happen. We will be at the table. I
mean this conversation started
election commissioner at the table. So now that we have
answered and and had some input we are ready to stay at the
table since this is going to be effect on all a big effect
on our operations. We want to make sure we're there to help
make your decisions and decide those things is which desk
or organization I couldn't agree more it would kindly call
system other than us Evanston recently. They just they just
adopted them and I'm not sure if any other Illinois
jurisdictions do with the City of Evanston.
Would you kindly asked her?
would you kindly asked her if there's
Would you kindly ask these conversations move forward in
the state? If you get any indication that your department
is not being adequately brought in to let this body known
because anything that they put out by way of recommendation
people come asking us questions the last for our employees,
especially if their recommendations about doing anything of
significance will ask us about how are we going to
administer that we agree with those recommendations? So
just please keep us in the loop to make sure that we are
supporting you was the work goes on. I just have a few
through it. Well, I just one quick question. I noticed from
Coca that for I think the proposed budget next year. It's
all I'm corporate-funded generally throughout the years
especially in years where we have salmon is all action like
this year all of your funds come through the corporate fund
whether it's a slow. You're a busy year.
and if you do
And if you don't know happy to get that for this year, I'll
get back to the future and then my last set of questions
all three call. Yes, Finance director stated great and then
I guess my only through the chair questions would be for
the years 2015 to 2019 and 2023 are our most recent
Municipal Cycles. If you can share through the share how
much the board through its budget spent on those elections
overall and then how much?
of the
of that overall funding when
of that overall funding once
Of that overall funding one.
Of that overall funding went specifically to runoffs both at
the aldermanic and mayoral levels.
What?
What do?
What do the
Will do that. Okay. Thank you for your work. That's all I
have. Sure. All right. Thank you. Automedon Martin ottoman
midst of followed by Alder Villegas. Thank you. Mr.
Chairman.
Good.
Good morning.
Good morning to all of you and Marcel and body lotion that
was thinking about where we at now and how we used to
operate on the board election. Just recently we changed
Andre District what have been some of the challenge that
you staying and what a mentation have you made moving
forward in the for the upcoming election that we should
know about Danny. Could you repeat again on him? Because I
couldn't hear you quite well from the last election that we
held.
and now
And now what have been some of the changes made since the
redistricting?
and I
and that
And what are you looking to implement different as we move
forward? I saw with the app that you have. What was your
challenges?
when we can
When we Consolidated they the precincts.
What?
What worse?
What were some of your challenges at that point and what
were the correction that you made moving forward?
aren't
our challenge
Our challenges were more of the total Precinct. We went
from needing 11,000 judges to 6500. Okay, so that was a
plus for the reduction and it was a dollar amount.
What?
12 million dollars and making out and that will be the
same. He's moving forward as well. Okay?
and then
And then you are.
And then you also increase your judges.
sound
salary
Salary, correct. Did you pay that was something that the
county clerk did but far as the city we haven't now, okay
and in with that comes issues, where are they being paid
over $600?
cuz then I
Does the Napa?
Cuz then after that, you know, what federal taxes and things
come in come in and they will have to start taking that
from those checks.
stop
someone
Someone is on the city didn't have to pay it. But now that
they make if if it weren't over $600 they will have to pay
those taxes.
$600 a
$600 is a magic point where you got to feel.
are
Are we do?
Are we do we have enough judges now, then you don't have
that problem. A lot of them doing colvard wasn't
anticipating. So is that got better?
week
We can.
We can always use more judges. Do we need any election
cycle their resignations What a fine is on Election Day
when they don't show up and then it caused a gap that we
have to feel, you know, during that time and we have it on
standby. We have standby team go. Okay. If a Precinct
doesn't have enough judges they will call where you at now,
he will send it to you. I'm out. Right right. That's well
as election coordinators. We what are we doing to make sure
that the the I guess what we had was some polling places
that didn't open on time.
sometime
well, we know one was turned away. So when I say they
didn't open on time because we have that one positive. You
have your base location near your real regular standard. We
can send people today location for whatever reason that
machine wasn't working and people couldn't get that boat
cash. We can send them to the library, right if we just go
as gold. Yes. We did have that Occurrence at your place for
one of the location, but I'm hoping that these problems
would not be an existant. I have a question to ask.
what were
What what are the identification that one need if they were
to register to vote? I know what with your standards are
but the max you can can
What do?
What did he say?
What do the city key card can they be a form of
identification to register to vote? Which card was I said
key card?
Yeah.
yes, I
Yes, it has their picture and their address on it, correct?
JC
Jason has a
Jason answer that I don't have the city key cards. It had a
picture on it. It does is that a form of identification
somebody saying? Yes, so so with the Citi card migrants can
register to vote.
Is there not a man is a form of identification? I'm just
look over there in The Villages who are citizens. How do
you know and who checks that but we ask that question and
if they don't put it on there who checks it.
Okay, don't.
Okay, don't worry about it. But there's a there's a line in
the back until 1. So that's all I can say. I just asked you
a question, but thank you. Thank you Miss. Jeremy.
Thank you all the way.
Thank you. Audrey mids all the
Thank you. Audrey mids ottoman Villegas volleyball to
mascots.
Thank you. I was German couple of questions as relates to
cybersecurity and elections. How do we feel right now,
especially as I as we have
I'll see.
You're outside.
Okay.
Oaks at are trying
Folks that are trying to constantly hack government. Do we
still okay with our cyber security right now? We feel very
safe. But I saw the security. I stay there are training
classes to cybersecurity that they take about phishing
emails and I have my IT director Matt and Lyn here who
handles that and he can give you a better clarification of
that.
Yes, nice Matthew entity managers. So I'll it's very secure
cuz we upgrade our infrastructure every five to six years
and every election we renew our certificates and we we we
have security training for our staff.
I know.
announces
Analysis done is not connected to the internet at all. Its
go to a point-to-point and Crimson turn on to transmit the
results. That's what I wanted to hear about that.
add a
I do.
Are those Adult Services provided by Consultants or is it
in-house that provides the IT services?
I'm sorry, can you
I'm sorry. Can you repeat question again? So is it is it
Our IT staff and team that are working to secure secure
cybersecurity or would we have Consultants that were
working with as well. It was true. I'm not sure if this
question was posed, but what are your NBA percentages for
for all the vendors and you can break that down by African
American Hispanic excetera in there. There's some
information that was excluded from it, and we're going to
ask you guys do nothing on us the phone to provide through
the chair or revised in the East band Toto. So we'll get
that through the chair. Thank you. I appreciate that. Thank
you.
so they
I'm so that will.
So that was one of those were my two questions and when
people do register to vote you said there was an
affirmation that someone has to certify that they are
citizen. That's a correct.
Yeah.
Yes, that affirmation is on.
Yes, that affirmation is on the car.
Yes, that affirmation is on the card and if they're being
registered by a deputy to ask that question. Is there a
penalty if they are found to them lied under application
only comes when they go to ins and try to become a citizen
if they check with our office and that they registered and
voted. They stand a chance of being deported. So there is
there is a some consequences if they are given the abysmal
turnout us elections 36% I would I would hope that citizens
that are not at risk of being deported will participate in
the process. So, thank you.
Thank you.
Adriana movie a Nissan Altima Scott many others that was to
have to question. I always have you autumn in Manahawkin
words. Okay been aborted in a follow-up Bayou by Shelly.
this
just wanted
Just wanted to say thank you. In the last election
difficult at first, you know, dropping from 4220 voting
sites, but we made it. So, thank you got a question.
didn't
did any
Did anyone ask about how many open positions that you have?
No, they do.
No, they didn't but I believe we have.
we
We have 30.
We have 13 bacon positions.
do
Do you go?
Do you guys ever participate in any job fairs going on
today at our house? And we had one down at the 191 North
Clark it out. Super siah.
and then
and another car
And another coming up November 7th. Can you start sending
it out to the
different world off
different what offices
we
We do.
we do if you by chance overlooked it or didn't receive it.
We will continue to send them out. That's appreciative.
first
30
13 open positions and what are those does it what what is
some of those positions three administrators positions for
it positions for positions in a free election voting 1 and
registration and one at our house.
pajamas
Play Calum Scott.
Play Calum Scott born.
it after
Good afternoon. Thank you so much for being here. I want to
thank you for all of your work, especially around voter
engagement and election Integrity. I served as a election
coordinator and I know the hard work that it takes to open
a location in and have things run smoothly and I'm hoping
that the mobile app could also perhaps help recruit people
to become a judge you talk about ways that you're bringing
young people into this work groups that you might be
working with.
up
I want to take this one to make pepper a public information
director. We do have some good news to share when it came
to youth turnout of our last Municipal elections and seeing
Chicago Buck the trend compared to other major cities where
we saw an increase in youth turnout specifically 44 and
below for between the February 28th election and the April
4th election and your mind that was a lot of hard work from
a lot of our community organizations and nonprofits. I
think a lot of the older people here know the work of
Chicago boats. Are we partnered with them on Parade to the
polls as well as other voting events where they brought in
buses school buses held those events that are early voting
site.
We certainly were.
We certainly would like to continue that we open it up two
more organizations and go.
more organizations and groups that would like to partner
with us on those.
with us on those events work with their local schools and
have them come down. Ultimately. We do things that the
improvement in our digital tools specifically the website
and then ultimately working on this new mobile app for next
year will also be more helpful currently at this point. I
think it's just getting a lot of information to younger
folks, especially students and college students within our
city that their same-day registration that if you lived in
the city more than 30 days, you can choose the boat that's
at really take a lot of misunderstanding or or what did Ben
Cena's red tape out of the experience for younger voters. I
think another success story 4 for Chicago is Arabic a
challenge and our partnership over the last three elections
who they brought in for our high school in our College
judges have been nearly 20% of our entire election judge
and the
work for
Workforce so for the Municipal elections, you know high
school students. I think we're about 15% and once we had
and you know other college students from that, we really
think the best way to get a lot of young people involved is
screw being election judge in the first place, you know,
certainly they get that paycheck, but they can really see
democracy in action that way as well as is his deal with
the importance of building up close. So we have a
partnership with their looking to
50
fifteen hundred
1500 High School judges for March and November and we will
continue to work with our Partnerships with Community
groups and the like as well as our community services team
that do voter registration and election judge drives at
high schools all throughout the city. I know they had to
this week. We have many men are much more planned for 2024.
That's awesome. Thank you so much and absolutely shout-out
to Chicago boats and Nicola challenge for all their working
around young people. I was wondering about you know, I was
looking at the hours of operation for the polling
locations, especially
I could bring it.
and bring it up for instance at the Broadway Armory of
which we have to figure out a different location now
because now that's a temporary shelter, but the Broadway
Armory last election was weekdays 9 to 6 Saturdays 9 to 5
Sundays 10 to 4 election day. April 4th was 6 to 7. Is
there any thought about and it's it's hard to get people to
understand that they absolutely should get in line and then
their vote is going to count and also a lot of people come
early in the morning before they go to work. Is there a any
thought about
yammy
Yeah, making it easy.
Yeah, making it easier for them to understand. I think the
app might help but did you think about streamlining the
hours at all?
we
We haven't if we streamline the hours. I think it would be
a disadvantage for the boulders. I mean, yes, they may have
to wait but we talked about early bony sizing.
having
call
How many cards passed out was a lying here and you can go
here? So the two closest early voting sites in that Ward
we're looking at having handles for that purpose when there
are lines and try to better serve up early, but the lines
as something that
just we just it just won't be cut down because the be more
enthusiasm about in the election you have that big of a
turnout and we still have voters that just
don't play.
don't partake in the early voting in the boat by mail. They
just like to go on Election Day. I totally get it. I was
just dumb and actually I don't I don't mind seeing the long
lines. I think that's really democracy in action and
getting people out is really good.
But I was just going.
But I was just wondering.
But I was just wondering about.
But I was just wondering about this in terms of
communication is hard for us to create, you know
Communications around when you can do it. So anything that
you could do towards helping us to do that would be
fantastic. I think that the app is going to help a lot. We
do think that these new digital tools will be an asset for
all of your offices as well as reaching out to us anytime
if you want language for newsletters, we want to be more
proactive and getting us information out. I think you know,
this is director said part of where we're at. Is it trying
to communicate more people that you can go to any early
voting sites and he can go to any Boat Center on Election
Day that you don't have to go to your ward specific site.
And that's a growing realisation that we want to invest
more Communications in because then people can realize that
if I'm in the first Warden, I want to vote in the 50th I
can do so and do so on Election Day too. So if they don't
have the time to make it home to their priests in polling
place, they can still go to one of those boats centers on.
dates
and dates
dates with
dates, we've been
Dates, we've been seeing increased popularity of last three
elections in a roast over 20,000 boaters. Use the boat
centers on Election Day. This is still technically
temporary granted to us through the Illinois legislature.
We are hopeful that will become permanent because we do
think that this is a great asset for voters and allows that
flexibility that recent polling place voting does not.
Yeah, that would be really trippin. I just have one more
common in question. Is that alright?
if you
If you can make that permanent that be fantastic and I also
think about the small business owners whose you know, their
businesses are like their second home. So don't make it
easier for them to vote would be fantastic to early voting.
I had a question about co-workers and judges. It's a very
long day. They have to begin at 5 in the morning and then
their day doesn't end until everything gets done and I'm
really grateful to the judges that serve in in our Ward
some of them have been doing it for a very long time. I'm
like, oh, please come back if you know what we want more
people in his well, is there is there any thought about
splitting up the shift so that it's not such a long day. Is
there a reason why the ships are so long and they have
Commit to such a long day.
Walker
Call Carol.
Apparently the state law has mandated those hours are as
splitting the day after that something we can look into but
you still have to look at that. We keep running up charges.
We will have to recruit more judges and we always trying to
do that or the curly the state law mandates the hours.
I understand that.
I understand. Thank.
I understand. Thank you in a
I understand. Thank you. And again as I'll do one and
hadn't mentioned anything that we can do to help promote
this very important job to our residents. Please let us
know we want to be a great partner and thank you for all
you do your job really is to keep people motivated and
active in our democracy and I can't thank you enough for
all that you do for that. Thank you. Thank you all remember
Harper word for white chili on a follow-up.
Thank you to
Thank you cheer. I just missed a little section here.
There's a
They're so the single largest category of appropriation
increase is for your department Central telephone budget
billing budget. Is this going to be a one-time, Can you
talk about why this is so high upgrades probably won't be
enough phone. So we instituted a new phone system and we're
still in the process of working with that so that also on
Election Day when you call the election Sentra with
possible problems and they won't get a business signal they
will be put on hold music playing, you know, where the
message was state that
You can.
You call.
You call will be as.
Your call will be answered in the order that it was
received. I just said we were working on that reason. I
brought her to let's talk about ADA compliance. We have ADA
compliance officers that were for the Board of Elections
cuz I know we had a lot of complaints after the fact from
residents about the accessibility of some of these sites
and I know that we have different ears or someone can talk
to me about like what what each term means and sort of like
what are the distinguishing factors? We've
art and
I heard an ADA compliance officer this year. Fedak, but
secure system was set up and Max Beverly. He has those
details. I'm happy to talk a little bit on a taxpayer
public information director cuz I we work directly with the
US Department of Justice and equip for equality on this
program. The two-year program is communication based
beforehand. What was very Troublesome one voters were
looking at our Precinct polling places in our reporting was
it being reported as either inaccessible or not? An
inaccessible meeting completely ada-compliant 100% now
given that you know, the Chicago Board of Elections does
not own any property and there are some in a slight
flexibility and also fixes that happen on Election Day. We
worked with you. Jay to come up.
3T
the three-tier system that
The three-tier system that show all of our sites that are
high which is completely ada-compliant 100% medium, which
is there is a fix that happening on Election Day. So the
property itself is not completely 100% 88 compliance but
has a cone has a ramp has something else that's added for
election day as well as any other information that we can
provide about that site and then there's loads to know
which is there's a stop there's something else at that site
that would make it inaccessible for election day.
Thankfully that number for Loudoun do is much lower heading
into the next few elections believe we're just over 300 out
of the / 950 polling sites for that exact address to
mention his comment. We do have a planning an expanded
curbside voting program at those and accessible sites. So
if people come with a request before hand or on Election
Day, we can be more fully prepared.
in
and I
And we are moving forward with a fully accessible website
which had been an issue in the past. So thankfully we've
made a lot of progress in the last year on those sites and
that information will be better communicate and our website
moving forward on the tier system. And we also do want to
point to having a boat centers open on Election Day has
been extremely helpful because all of those sites are
completely a d a salsa Bowl continue. We do have the
acceptable vote-by-mail ballot programmers very few users.
Use that still does require voter at home to print it out
and send that balance back to us generally many voters have
disabilities are using the boat by mail program just a
general vote by mail program out to their abilities, but
all recent polling places in all of our early voting sites
are also equipped with our touch-screen voting machines
that come with audio balance as well as equipment for low
to no vision and others
Florida
floor by
Florida
Floor car mats, thank you for that explanation. And then
the pretty thing that says unknown is that something that
the compliance officer goes out to review or survey you
will soon I will be working with clip for a quality who are
contractors who do the site surveys quite a lot of work,
but I know that our teams are working on that right now, we
will have additional information near future comments or
questions really, but we had me worried about injuries last
year. Obviously there was there was a lie.
Love confusion. I think we're going to continue to see a
little bit of that going into this year. Do you think that
you're at?
your advertising budget is going to allow you to
communicate the folks and remind them where the their new
polling places are. I think a lot of people just go by
habit like to the place that they've always gone to so if
they happen to miss the last year's election, but they want
to go in this one. They may still have some of that
confusion Communications question. If you don't mind we are
confident. And again, we spend a lot of that advertising
towards non-english Publications. I would we know that news
media wasn't for 11 glitch language news media wasn't
reaching people on this information and again to double
down but we really do think that our new website and
ultimately I'm about Apple be extraordinarily helpful for
voters the app and general be something where a voter can
just save their information and have it open at any time
and have their closest early voting sites their vote by
mail options as well as their assigned location available.
your weeks and
and weeks and weeks ahead of
Weeks and weeks ahead of election day and have that push
notifications sent to them at regular intervals. I
appreciate that. I have that are not very good at using
their devices, but we can talk about I think you know
events and Communications to make sure that we're getting
to all of the various groups in our constituencies. That's
all I've got you.
they
Thank you.
quickly
I just have
I just a follow-up to the old woman leaves questions about
advertising. Do you have dollars to invest in local
independent? Newsmedia, especially I think news media. I
know your app is coming out and I think that's great. But
ultimately it's saying not everybody is on check and so are
we making it easier for people who actually still subscribe
to papers happy to take this one as a Communications
question again to yes. We do have also many state and
requirements for printing election information and in
newspapers and Publications. We do contract with many many
local and traditional Media Care in Chicago from Sun-Times
of the Tribune, but also block Club Chicago to WBZ to local
radio thinking more like Southside, we cleared, Fender and
others where we're looking to expand those relationships
and and those advertising and also a snake media and
different languages. Yes.
but we we be
But we we be happy for the trailer provide you with a list
of all of our media vendors and so once we find to reach
out to in 2024 great, thank you so much. Thanks. Number one
Warehouse. I noted there had been some conversations about
procuring a new space or cuz I get it Warehouse.
like a I'm going to call it a dungeon, but
Like a I'm going to call it a dungeon, but I'll call it a
dungeon. So where we at with the barber chair in a better
space for for the warehouse so we are right now. I'm
waiting to hear from Office of budget and management. There
has been a place that we would like to have secured. So we
looking at budget for this year where there was funds for
temporary move temporary filled out and temporary rent or a
new Warehouse. So I'm looking and spoke with office of
budget management if those bonds can be used to secure the
new location that we have that we
opposed
Opposed and that we have the funds already. So this
wouldn't add anything to our 2024 budget, but the next
asked asked to find that location but come in the 2025
budget.
Oak
Okay. Okay. I see cuz you all are 4.6 million this year
drops down to 1.53% of the do that today, but just need to
move forward on that. Okay, that's questionable one
question number two, and I'm going to direct this to Adam
in the board. Is there any evaluation that's done of
hearing officers that?
in any
and in your case is
and in your cases
I am asking.
Master General Counsel for the board. I mean, I personally
evaluate every single case recommended decision. I'm in
touch with every hearing officer. We have a training
program prior to every cycle we're gearing up for that. You
can actually do a jointly between the county county clerk's
office has started using a lot of our hearing officers and
now we've got some overlaps or going to train together. I
think we're still coming off an expansion. We did a
recruiting Drive in 2017 or 18. So Summit some of these
hearing officers are still a little bit new and because we
only have these look forward Cycles really the big cycle
happens once a year and then a little cycle in the summer
we can rest in between that's all we do the training
refresher every every cycle.
case
Casey
cases that are all
we're
romantic
remanded back or
how do you
How do you how do you look at that? I mean?
What?
without
Without going in a whole bunch of details. I mean Chase
gets remanded back to you on three occasions and it's clear
that the hearing officer was not following the law. How do
you handle that?
Welcome.
Well, Casey.
Well caisson remanded. My knowledge has happened about once
and past 20 years. That was just this past election cycle.
The our electoral board is Affirmed.
more of the ninth
More than 9 times out of 10.
so
So now we had a we did just have one issue. There was a an
appeal with eight different elements are all formed of
Serta court, but when the eight different feels got one
appeal with eight different issues that were raised one of
those issues was reversed. It was reversed not because the
board got it wrong. But because the board didn't address it
at the lower level of the board's argument was it wasn't
really even properly raised the level below but the
Appellate Court decided that we should take it up. So the
question came back down to us.
it was a
It was a very drastic extremely fast turnaround by our staff
with the Appellate Court. The whole thing on remand was
maybe a 45-day cycle, you know anything about the way
litigation usually works at light speed, but the fact the
fact remains that our electoral board is
I got.
I got the bed.
I got the best sustained affirmation rate in the state. So
where I should be proud of it.
nothing
I think my point.
I think my point is taken. I hope it is but it just it's
just bothersome that the
I'll leave.
I'll leave it in.
I'll leave it at leave it at that and my my last question
pertains to the director and correct me if I'm wrong.
You're not pay your boss. You're paid to another source. Is
that correct? And pay you by the county, correct? Okay, so
everybody deserves a fair exchange is no robbery so we
don't want to rob you so without seeing the sea and other
items or questions are committed to stand easy until 2 p.m.
Follow up with the Department Human Resources. Thank you
all for the work that you do. We know there's a lot of
challenges in this electoral cycle in a very various
things, but we appreciate all the work you doing.
give
Giving all of the things that are thrown at you all.
giving all of the things that are thrown at you all to buy
us and
and by the legislature, so thank you for any committee will
stand at ease until 2 p.m.
Good after.
Good afternoon.
Good afternoon, everybody the committee on budget and
government operations will resume its budget hearings we
have with us at Department of Human Resources. First, we're
going to have our friends from Cova give their analysis
Daniel take it away. So we have the department of human
resource is there FYI 24 proposed budget is 13.79 million.
That's one point eight million more than the FY 2003 budget
discount or 134 ft. He's that is three more ft. He's than
the FY 2003 budget 82.58 % is derived from the corporate
bond representing a 20-point 64% increase compared to the
revised fy20 3 budget.
and then as far as personal
And then as far as Personnel Services category is set to
grow by 1.6 million representing a 13.89% increase and
contractual Services is set to grow by 266.5 thousand
representing a roughly a 40% increase compared to f y 23.
and so if
And so if we look at it by fund, you can see here on this
slide or the corporate fun makes up a majority of that with
roughly 83%
and you say
and you sell in a
And you sell and then there are grants is well with the
coronavirus local physical Recovery Fund was also included,
but they're actually seeing a decrease of 292.9 compared to
f y 23.
I'm a
on the next
On the next slide. We look at FT. He's broken down by fun.
You can see 116 a large majority of which are coming out of
the corporate fund.
and on
And on this slide, you can see it broken down by
appropriation category, or we can see for the Personnel
Services the increase of 13.89% And then the contractual
Services increased by 40.09%
is in the
Cemetery
Is in materials as well said to increase by 42.67 and that
is it.
Thank you very much.
Thank you very much with us today from the Department of
Human Services.
Cease employment plan in state and federal requirements on
medical testing fingerprinting and background check our HRS
team creates and maintains employee records and manages
DHHR web pages and works closely with a is now GTI on
systems such as to Leo online application DocuSign
onboarding and our electronic employee document management
system also known as Ze DMs.
Arkansas
Our compliance division manager of the Cities reasonable
accommodation process employee assistance equal opportunity
and start equal employment opportunity and violence in the
workplace programs and our Labor Relations Division
provides Council to departments on labor personnel and
employment matters.
Our primary 2023 Focus has been to streamline the entire
process increase flexibility for hiring departments and
reduce time to hire.
We establish a working group with the office of budget
management. OB M2 review to hire process that has resulted
in a shorter average hiring process of 84 days from posting
coming down to start date.
Other improvements have included the introduction and
training on a new electronic onboarding process using
DocuSign. We've partnered with o b m GPS finance a is there
and we selected a new enterprise resource planning Erp
software to replace our 20 year old HR System this robust
application software.
Go.
Will provide better Data Tracking and communication to
Canada and will reduce time to fill by eliminating
unnecessary steps in the process and will integrate
directly with our on boarding platform DHHR released the
city of Chicago's religious accommodation policy and a
revised diversity and equal employment opportunity policy.
We have upcoming policy work for the 2023 24 that will
include provisions of various City policies and procedures
to better comply with recent changes or updates to our
state and federal laws.
future
DHR
Dhr's compared to
Dhr's compared our staff.
Dhr's compared our staffing levels to HR functions of
similar organizations and found that our staffing ratio is
significantly lower than average which does lead to
backlogs in our processes. So we were granted additional
positions and we are currently actively selling those. This
is the beginning of our modernization that will introduce a
centralized Labor Relations Division and a restructuring of
our employment services division that will but her dress
our evolving hiring needs.
we have to
We have glass.
We have Glen's.
we have collaborated with
We have collaborated with the Chicago Police Department and
the Office of Public Safety Administration to address
police Staffing challenges specifically DHHR is working to
provide a maximum opportunity and flexibility to our
candidates for the police officer entry level exam and to
refine our promotional exam policies. We began offering
continual online testing for police officer, which is
allowed candidates to take a computer-based test at home
and it doesn't needed testing sites in Chicago and across
the country including on Military.
Macy's
places in addition we have
Places in addition we have offered monthly in person testing
at Olivehurst.
in support of them are
in support of the mayor
in support of the master
In support of them are strata.
in support of the mirror strategy to increase you can
employment. DHHR is actively working with the Department of
Family and support services Workforce division to bolster
programs for youth ages 14 to 24 to highlight the city of
Chicago as an employer of choice. We are partnering with C.
To implement a program with city colleges that's geared
toward upskilling for positions in trades such as labor and
machinist apprentice and we will expand to more titles in
2024.
promote so
remote start
promote social and economic Mobility
Promote social and economic Mobility. We began a
partnership with the College and Career Success team at the
Chicago Public Schools our work to streamline. The city's
hiring process will continue to be a focus in 2024. We are
also continuing work with GTI to update our it systems and
look forward to the Erp system implementation, but that is
just the beginning. We also plan to document Sops
consolidate processes developed. I'm saving tools and
provide up-to-date data for a workloads in progress
already. Finally We are continuing our multi-phase
comprehensive review for non-union physicians at the city
in order to address Gallery compression.
close
enclosing I'd like to thank you for
enclosing I'd like to thank you face Charlie and
Enclosing I'd like to thank you face Charlie and city
council for your support for the Department of Human
Resources. It is an honor to work with such a dedicated
group of public servants in our shared mission to improve
the HR services that we provide city employees and I look
forward to partnering with you going forward. I'd also like
to take a moment to thank my colleagues who have supported
me over the last four months. I've been serving as acting
commissioner as with most municipalities and frankly most
employer these days. We are all asked to do more with less
and this group has really made me proud of all the work
they've been able to do especially during this time of
transition. It is a privilege to work with them. And with
that. I hope we can answer your questions that you may have
about our proposed 2024 budget request.
Thank you.
thank you and information ER
thank you for
thank you very much.
thank you my stride.
Thank You by Sturman
Good afternoon. Good afternoon some peep.
Good afternoon. Good afternoon. Some people in this room.
Good afternoon. Good afternoon. Some people in this room
here.
your act.
here acting.
here acting commissioner Katy.
here acting commissioner Katie Doyle teen to me or Katie to
Tony
Don't you allow?
No new alarm.
Known you a long time. I just want to.
Known you a long time. I just want to start.
Known you a long time. I just want to start out to stay.
Known you a long time. I just want to start out to say the
job you.
job you've done.
job you've done over these.
job. You've done over these last few.
job you've done over these last few months under very
difficult circumstances many of us in the room. I enjoyed a
very good relationship with your predecessor. Mr. Owen did
a terrific job myself communicative you have continued with
that. I always appreciate the fact that you get back so
quickly when there's questions for myself or my staff as as
does your staff over in the Box.
How many?
How many employees?
Do we have the sea?
Do we have the city Chicago government?
Thank you.
Thank you for that Quest.
Thank you for that question.
So in 2023.
So in 2023 the city of Chicago.
So in 2023 the city of Chicago has the
So in 2023, the city of Chicago has 30.
So in 2023 the city of Chicago has 31107.
So in 2023, the city of Chicago has 31172 in.
So in 2023, the city of Chicago has 31172 employees overall
and I can go over.
and I can go over a quick.
and I can go over a quick break down.
and I can go over a quick break down for demographics. If
you'd like. That was my follow-up. Could I get the overall
diversity of that Workforce? The white population of
employees is 12716, which is 40% 40.79 / 0
black
Black or African American are now.
Black African-American are 9002 employees, which is 28.87%
Hispanic is 7839, which is 25.14% Asian is 1021, which is
3.27% Ym Pacific Islander 38, which is one 2% American
Indian is 83 or .26% two or more races is 338 or 1.08%
undisclosed r135 or 43% And just as a point of reference
our numbers for white employees has decreased our
African-American numbers have increased
Irish
I respond.
our Hispanic numbers have increased African-American have
increased 2.65% Hispanic have increased 6.75% Asian have
increased 2.61%
Elsa
Those are good numbers breakdown for me the diversity for
increase for that. She was just speaking to her since when
since 2023 to 2022.
Oak
Okay.
Okay, thank you. So that was a diversity for new hires.
Japan's out for
Depends on folks that would be appreciated. Absolutely. So
for new hires, we have a new hires just so everyone's where
our new employees in the city of Chicago. So they are not
it's a Bissell not include any of the people who were hired
who our current employee who moved on to a new position.
So we hire.
So we hired this year just through September 30th, 2165 new
employees 561 have been white, which is 25.9% 760 have been
black or African-American, which is 35.1% 659 have been
Hispanic.
which is
Which is 30.4% 89 have been Asian, which is 4.1%
American Indian have been eight, which is 3% Hawaiian
Pacific, which is has been for which is .1% two or more
races.
we
We have anyone.
We have 81.
We have 81 new tires, which is 3.7% Undisclosed was 3 or 1%
And then our mail breakdown is 1224, which is 56% male 941
which is 43% female.
thank
Thank you.
over the past
Over the past two weeks as we've gone through these budget
hearings. It's been frequently posed the question of
getting a
getting information out about job opportunities
communicating with Ward offices.
Let it
letting p
Letting people know where there are opportunities.
We are.
We often talked.
We often talk about job fairs.
How much?
How many Joe?
How many job fairs have we participated in?
will a
With the last few months since beginning of the year, we
have participated in 12 events across the city and I can
provide these all through the chair or I can read them now.
Would you like?
Would you like to hear him?
Would you like to hear him now only I think it's worth
mentioning based on the fact that we keep hearing. This
conversation has been 12 opportunities this year.
and we
And we're in.
and we're in our
And we're in our tenth month.
play
Please we've attended the DPS construction Summit Fair the
11th ward Community Job Fair the CPS high school and middle
school job fair the retiree civilian job and resource fair
for Chicago Police Human Resource Management career fair
ping, Tom Park pop-up events.
Boone County
College
in Collegeville
college fair at Truman College Aviation job fairs
I know.
enough
another 11th ward
What was the 11th ward alderman is they're doing a bang-up
job?
I couldn't.
I couldn't agree with you more.
the treasure
The treasurer's office.
The treasurer's office exhibition career fair. We had a
library Curry revenge and last weekend. We went to the 20th
towards a 20th alderwoman Citywide hiring fair. That was at
various colleges and we are also attending as well tomorrow
and this is not actually include all the events that we did
for Chicago.
Chicago Fire Department would last year
So would it be?
So would it be fair to say that if a member of the Chicago
city council whether they be hosting or partnering some
type of job? They're offering opportunities to Residents
and their Community DHHR. Would love to participate.
and we've
And we're happy to pay.
And we're happy to partner in any way setting something up
as well.
In closing I I would just like to say that.
Let me hear.
Let me draw.
I need your office as a terrific job.
I think you are an exact.
I think you are an example of exactly what we need
leadership position as a public servant.
I hope they still have an opportunity to work with you
moving forward.
thank
Thank you.
Thank you for providing so much information. All of us
German. That's it for me. Thank you. Thank you very much.
I think
I'm thinking.
I'm thinking thinking manager.
Commission
commissioner
is there
as early
as a relates to like a veteran Outreach. I know they were
working on some things and appreciate the partnership cuz
this is a population that I have an affinity for and a lot
of the members in Descanso have one and we want to make
sure that we're taking care of these Heroes that have done
so much for our democracy in our country.
do we
do we have a mechanism in place to identify veterans or
what? Can we do to make sure that we're identifying he's
there in so that way when members of the council asked how
many veterans are working? You can provide some type of
number.
Sure.
sure, if
Sure thing.
Sure. Thank you for the.
Sure. Thank you for the question. We are currently working
on doing a survey for all of our current employees. And in
that survey we are going to identify it's going to be
self-identification. So it's only going to be obviously if
an employee would like to provide information to us, but we
are going to be asking everyone to let us know if they are
a veteran so that way we can better utilize that and then
we can also
are
heart
argue with
Argue with them to do Affinity groups or even various
different types of Outreach because you know, our employees
are probably going to be some of the best people that can
do recruitment for us. So, you know them tapping into their
networks has always been very helpful. So yes, we are
working on getting a survey our survey out and then the
other piece I'd like to add is that I believe with the new
Erp system that is going to already be built into those
systems. So that is a better mechanism for data collection.
So in the time being to answer your question, we are going
to be sending out a survey to employees and will be
capturing the information and then entering into our
current ship's database when
you're off your office in the
You're off your office in essence is like.
You're off your office. In essence is like the the the
Clearinghouse for folks are applying for city jobs and then
you guys prepare list of qualified people to send the
Departments. And then the Department's intern select the
candidate. Is that accurate? That's cracked. Yeah. Okay, so
then
Do you?
do you have the
Do you have the authority or if you have the authority to
make sure that as lists are being provided to the
Departments that there's diversity through whether gender
or ethnicity ethnically diverse list that are sent because
then then we have a better shot of getting folks hired that
represents his body.
Sure. So it's a little complicated complicated in terms of
we can't we as the recruiters. We actually don't know the
diversity of the applicants when we're creating the list it
goes so lay off of what they apply with which is generally
resume or they fill out the application and we go through
and we verify or qualify them face against the minimum
qualifications for the position and we prepared that list
on the backend applicants do provide their data.
what is
But it's got to be.
But it's got to be a separate.
But it's got to be a separate report. That would have to be
pulled.
So it's
so we can
we can look into.
we can look into it all making sure that we are providing.
prove
provide
providing
Providing two departments the diverse list, but we would
not want to provide to the department individuals
demographics necessarily because we would of course not
want anyone making decisions based on going. All right. So
what so what I'm trying to do what I'm trying to get to is
that when you guys provide the list of the Departments and
you've bedded them qualify them if it's a list of 10 white
people the chances are of an Asian or Latino and
African-American get higher than a pretty good. So my
question is if we report through the ER see what our
numbers are what our goals are. Is there an opportunity to
make sure that the lists are diverse so that then again we
can try to hit some of these eels eels see goals that that
were that weird here that we're supposed to be a hearing to
we
We can certainly look into how we could.
We can certainly look into how we could better provide more
diverse list to.
diverse list to our departments. We can definitely
definitely look into how we can better do that or if you
don't have the authority to do that would love to work with
your department to figure out a way to do that through an
ordinance or policy. Just I got it just helps us make sure
that folks from the the city are up and brought the whole
say you're having an opportunity to to to be hired by the
Bayou by the city. I appreciate it. Thank you so much and
looking forward to continue working with you and somebody
better than this that were talking about looking forward to
it. Thank you. Thank you. I know we all talk about how much
is being spent currently for favorite Staffing right that
we hear about these are expenditures. I think we just heard
recently. Another forty million dollar deal was signed.
when we asked about
When we asked about that we get told that do I know the
Contracting is an issue. That's why we have to jump on TV
back in a contract. But my thought process is always been
like why don't you just hire directly from the city rather
than Contracting with other folks because we're paying more
than I think we would pay it as a city directly to hire
folks from Chicago to do the work and if we're looking at a
shelter for all model in the future that could be pivoted
to more long-term structure, but I guess my first question
is have there ever been any conversations regarding what it
would look like for us to hire directly rather than give
other states this much amount of money to Contracting.
I would say the
I would say that part of the
like favorite staff
like favorite Staffing for example part of the issue. There
is that that need came up after our budget was already set
forward. So those positions were not in the budget so we
couldn't actually work with the permits to fill those
positions.
You know.
you know for positions that once we have
We need for them. You know, we we could we could definitely
work and talk with the Department's or OB em to determine
you know, what is the best use of $30 and making sure that
you know, what should we be hiring full-time city
employees, or should we be hiring Staffing the one caveat I
would say about
if it's ever going to be some kind of a
If it's ever going to be some kind of a temper.
If it's ever going to be some kind of a temporary need we
wouldn't necessarily want to hire on a large number of
individuals to then only lay them off. Just your butt if
it's for permanent type positions. It's definitely
something we should talk about a shelter for all model
write something where we provide shelter for whatever comes
in the front door. I think that is a more permanent Neil
and I think that clearly doesn't need now but it's good to
know is we had until like next year's budget to start
having this conversation so that we can think about what
that looks like to put you in a better position to do so
cuz I think you are a whole bunch of cops Chicago is out
here would love to get even a fraction of what folks are
getting what I'm hearing about $2,000 a shift right? We're
spending money on this end of it when we give me a message
back in our city and investing 2 p.m. People Hazard Hazard
mayor wants to do so making sure that we moving that
direction would be something next question I've got
like I'm
like a
Like every single time we come and have budget season we
hear about the vacancies and who's hiring up to their
ability and who's not yell every like make assessments of
that to report out. So we would do that with the budget. We
have not done that to my knowledge, but we would need to do
that with a budget office cuz technically the budget office
is the owner of the vacancies. We are the department that
essentially after a department identifies their need works
at the budget office. Make sure they have the vacancy in
their budget then they come to us and we work together with
them, too.
supposed to
post the position get
Post the position get there.
Post the position get the referral list together for them
and send them the candidates so minutes tell me something
we could work with where phones can move knowing if you
were hiring up to that level is very important. So great.
Thank you for that. What keeps you know, I always think
about how hard it is.
how we
How weak?
how we can
How we could just create a jobs program for the city if we
actually looked and empowered this department if you hiring
to give you all more for like advertising so to speak and
give people more on board. But if you do all that, they're
still making sure we're competitive with a different
Market. Do you think they do we come off as competitive
compared to other markets? And if not, what are things that
are keeping us from being competitive? I mean, I think we
are competitive in certain aspects.
governor
Doberman
government jobs
Government job is definitely a good job to have especially
if there is going to be any kind of an economic downturn
government is is generally less affected than private
sector.
I'll
other pee
Other pieces of competitiveness, you know, I think we have
a very good pension. I think our salaries are good. We know
we're 90% unionized Workforce. So those are all positives
do I think we could always do a better job. Of course. I
think that we could use some more flexibility in some of
the policies are.
is that kind of stuff where they
Is that kind of stuff where they at?
Is that kind of stuff where the end?
Is that kind of stuff where the industry in like private
Market to go ahead you can go work from home a couple days
and come back in like a human cuz your productive and maybe
you want to do that as opposed to being old-school Second
City Hall. Not that I want to paraphrase because that kind
of weird talking about. Yes, that's you know, the kind of
flexibility that you know, of course obviously in all of
our positions if we can't have telework for every single
one of our positions because there are just some positions
that customer focused are customer-facing garbage men
working from home, but there are some positions that we
would probably not have to go as deep into some of our
Referral List as we are going now if we had some more
flexibility for some of the types of positions that you
might be able to do from home me know I'll just be honest
with you a lot of our departments are seeing that they're
offering to their first second sometimes third candidate
and those people are declining us and it's not because it's
the process took so long is because they actually
the position for some things
the position person thinks
The position person thinks about it and then I may need a
round to you. But at the reason why it's okay. I know that
happened under last term because everyone was under this
pressure. Like Hey, we're past covid everybody double mask
up and come back to the office. But I'm glad now that we're
in a new Administration and a new term to revisit that
dynamic because if we can do things like that to become
more competitive on higher rate Plus have a half
You're more productive Workforce the Citi benefits.
You're more productive Workforce the Citi benefits to a
variety of lenses. So thank you for saying that and I'll
take around 2 if that's cool. I want to thanks a lot for
everything you do in life. We need to make sure that she is
supported that we've got more Staffing what does onboarding
in training look like. Is there a vision for really making
a lot of that more standardized? Cuz I feel like when we
bring our new employees the amount of phone calls they do
the one person who I imagined inundated on the other end of
the phone and do y'all have like a plan for that or any
like documents that we could trade you a chair Church?
curly I
currently on
Currently, I'm bored.
curly onboarding do
Curly onboarding does take place like a lot of things at
the department level and for the city council your HR Human
Resources. Liaison is one person. It is shalan. She's out
of the city clerk's office, which is an absolute.
Turn on.
tremendous
Tremendous amount of work for her especially during an
election year when they turn over so I think we can have
some conversations with the budget office to make sure that
we are helping get her some more support or looking at what
other kind of models that we have in terms of all their
Department hiring. I think we have to strike a good balance
of onboarding the happens at the central level, you know
where we probably put together a little bit more robust of
an employee onboarding so that way you know, there's a
unfortunately we don't have a huge.
We are.
we are increasing it we
We are increasing it we are.
We are increasing it. We are asking for a director of
training in this budget. And what we're doing is hoping
that we can use that to create more trainings and more
online opportunities for we don't necessarily want to take
people out of the field and have him come down for an
eight-hour training. But maybe we will want to do something
similar. If you want to do it online that you can you can
identify if you're comfortable and their roles and we are
that kind of employer. So I think any kind of trouble with
the last question as far as training, right, there's a lot
of training that needs to happen for just employees and
everyone have a better understanding of how to be mindful
and respectful and like uplifting diversity we can have
here in the city if you could just like even if it's like a
memo for him to show us what you would want that to look
like ideal.
When it comes to train.
When it comes to training.
when it comes to training in
when it comes to training and
When it comes to training and onboarding te kanawa you were
talking to I know that that's not something we might be
able to meet this budget. But to know what the game plan
looks like and what you need allows it to keep having a
conversation here every year to put you in a position to
get that done as well as you can absolutely be definitely
look forward to working with you. We want to make sure that
we are inclusive and diverse Workforce and we need to we
need to be the department that would step forward for yeah,
we have folks were like to hire trans now folks. You got a
lot of us to sign on it be great just have the city of
Chicago like exit.
Five Nights at
I'm not so.
And that so thank you for all of it. And that's all I've got
think you should.
think you should thank you. I'll determine Vasquez real
quick just to pick up on the onboarding piece of it. I may
have missed it. Did you see the most of the burning takes
place at the department level the city doesn't do any sort
of like basic thing. That is like the same across our other
guests. Are there some economies of scale so we can take
advantage of obviously I came from a corporate background.
We had regular onboarding like once a week or once every
two weeks for all new employees for all the basic stuff
that applied to all employees. Do we do because of all the
unions. I know that's a little different to so I may be
answered my own question, but we are looking to at least do
an online store welcome orientation that puts things
together in one place. So that individuals are able to
better understand like where do I go for a no benefits.
People don't realize that benefits is not in Human
Resources like it is in other organizations. It's in our
payroll and financing.
You're a
Your average employee doesn't know that so we we are trying
to look to build a better welcoming. We're happy. You're
here type of orientation. Great. Thank you. Older. Men
Martin. Thank you for waiting or are you my thanks to you
the two of you and the folks are on the team really hard to
hear about some of the work is underway. Cuz obviously we
have a lot of needs right now in a lot of bacon.
music
He's across the city and so on.
He's across the city. And so when I think about you our
department and I think about procurement and act I feel
like they are at the Hub of what we want to do an each and
every department. So appreciate your working, you know,
where no stranger to constructive criticism mystreet your
department is that isn't either at this point a few
clarifying questions really enjoyed seeing in the summary
of the the fact that you had this working group put
together with o b m is that an ongoing process or his dad
like that? The planning is that done and now you're an
implementation phase
know that
No, that is definitely.
No, that is definitely an ongoing process. So
yes, it's a
Yes, it's absolutely I'm going we meet every other week.
And sometimes we have a course out of that working group
additional stop working groups for when we have different
plans that we want to implement the chair to the extent
understanding that this is of Aldine that you have an
exhaustive list that includes items that you all have
workshop with opium that are on here. I think that'd be
great to see you just because we may have follow-up
questions were just knowing that this is already in the
works like a that saved us some time save you time because
it's already through the chair. So that would be great with
the new enterprise resource planning software is that
online currently and if not what the tentative time line?
So that is yes. It is happening. That is what we're working
with Department of
technology news
technology to be
technology debate
Technology Innovation and that is where at we're at the
point where we are about to we got the RFP done is selected
a vendor and we are now about to leave put out an RFP for
the project manager portion of that because that's going to
be huge undertaking. You know, that's going to have
multiple facets do in HR is just one part of that Erp
system that's going to need to be worked on and so we are
going to have our own working with in there and I'm not a
hundred percent sure on that time line. Honestly it
haven't.
we
where
With my last question for now or die second to last time to
fill averages. Is that something that currently you are
department or maybe hold the m has tracking on a department
level basis.
soap
the party
The part of the problem with our data is that our systems
don't necessarily have a really great way of tracking it
and also part of that is because there is so much that I'm
passing between budget HR than the department back to HR
back to the department. And so the newest r p system. We
are expecting and we are going to make sure
But it has mechanism play.
But it has mechanisms in place.
But it has mechanisms in place that allow us to do better
Data Tracking right now. Unfortunately, it is an Excel
database that we are having each one of our 19 recruiters.
keeping of
Keeping of the positions that they're actually working on
and as you can imagine.
They get a little and
They get a little annoyed.
They get a little annoyed by me. I think sometimes when I'm
asking them like where we at with these where we are with
these are like you want me to work on this report it let me
work out the window job and I totally understand and I
appreciate everything they were doing to move things along
but then I also know that we do need to we need to have
data to be able to make better choices. So in light of that
fair to say that once the new software comes online,
hopefully we would be able to have these time to fill
averages in a way that we can splice but right now maybe a
little bit too big of an ask for get like our technological
capabilities or lack thereof in the needs for existing
employees and they try to do other things actually need to
be done. And then lastly I know you would mention kind of
this the different people that are involved in hiring even
a single position in a single Department, things like that
the hiring manager in each department plays a critical role
there right there. They're kind of at the center talking
with other department of leaders talking with HR, maybe OBM
from time to time.
and
Any departments that currently don't have a hiring manager.
Any departments that currently don't have a hiring manager
or enough Iron Man?
or enough hiring managers may be due to vacancies in order
to make sure that they are not slowing this process down.
So the hiring manager is going to be the person who's
hiring for the position that they're trying to fill but I
think you might be thinking about is the human resource
liaison ehrler the one who sort of Shepherds that process
through so like in one Department there might be one hrl
who handles hiring for four different hiring managers. And
so there may be some departments that have multiple HR else
while other like terms of health has multiple HR else
because they have so many vacancies same with Department of
Aviation if multiple HR Alice were handling the positions.
You know.
You don't.
you know we
you know, we probably
You know, we probably need to do a better you know job is
looking at how many what's the right ratio in it? Every
position is a little bit different, you know, if it's a
union covered position first, we have to go through we put
the big flash post out there for people to apply to we get
the list. We give all the bitters. First of the department
department has to go through those if there's a test with
that title if there's an interview with that title
coordinating scheduling that test scored any scheduling
those interviews and then getting that information back and
then doing the consensus mean to select the candidate and
then it goes back to the hrl again.
call the Canada make the
Call the Canada make the offer way to the king.
Call the Canada make the offer wait for the Canada call
back to have them send out the candidates, you know
previously used to be paperwork now. It's through DocuSign.
So spitting up some of those things. So we probably should
look at.
we
We do.
We don't have it.
We know how is it how is it Department sort of set-up
because as a lot of things at the city, the department is
the one who determines how they want to do things, which is
a you know, good in some ways and then another ways we
could look at how could we better?
start a
Go to Central.
Start a centralized it in that is one of the other things
that we are going to be doing or what we are trying to do
is we've added some positions in our department with the
hopes of him with the intent to bring in some of the pieces
that the department is doing that we could do for them to
help streamline and make sure that things are moving. So it
is not always left to the Departments and just one of the
thing I will say is that the hrl. It's not an actual
position. It's a
Turn on.
turn on the label, so
Turn on the label. So, you know, you might be interested in
a SL1 or you might be an admin assistant and your tags to
be the hrl who basically Shepherds the hiring for your
process and Incredibly complicated process that I can
appreciate based on that really helpful description can
vary tremendously from Department department and maybe good
ways to meet needs but also and potentially problematic
waste given the fact that our departments themselves are
overburdened been so it's this very challenging situation
of pulling some of these people out to make the hiring.
decisions that are going to be needed to make their lives
easier tomorrow and the next day even though if today that
might mean more time they
might mean more time. They would like on that. So I look
forward to reaching out to you and your team, so hopefully
not add too much but find out ways that we and other
members of city council can support it. Sounds like you
have a really firm understanding of where those pinch
points are. So that's good to have that diagnosis. We want
to make sure that we're getting you the resources you need
to support our entire city. So, thank you. Thank you. I
appreciate it. Thank you.
Thank you. Madam, Vice.
Thank you. Madam. Vice chair. I want to agree with my
colleague just said, as far as where we can be helpful, you
know, the things that need to be fixed. We can tell where
the things we need to work on and I think that's something
that we always get frustrated with, you know, we have
positions. We can't hire fast enough. I know 84 days is not
the worst it's ever been but obviously we don't like to see
that time go down so he took my question. So I want to look
like in your department. We do have quite a few vacancies.
We are at 42 right now. We have filled 19 positions. I
believe so far this year, few are vacancies are at the
leadership level. So we stopped.
we
We do have work to do.
We do have work to do on filling a vacancy.
We do have work to do on filling vacancies. We have had
similar to other departments positions that we have had out
there. We've posted you gotten candidates we build some of
those positions.
but then we have a
But then we have also had the same where we have put out an
offer and we have gotten to climb and we've gotten that a
few times to the point where we had to repost position. So,
I think I heard one of the other budget hearing someone
talking about the Pikachu Silas the prequalify candidate
list, which is something that we always strive for when we
are hosting a position. We try to get a list of people who
could then also be our sort of next in line for if we have
more vacancies that come up we're getting pretty deep into
that pit useless lately of people who are you know, not
taking a position to offer it to them, but we've had that
and then the other thing I will say for DHR is
we have a
we have spaces.
We have a space issue. We are at capacity up there and we
are working with a is they have come out they've done a
survey they've actually gotten us some plans. We work as an
architect because we are out of cubicles and I've had
people turned me down to so I understand you got to go down
the list a little bit had to be ready to let you know
because I've got to hire a tall is is tough to be you know,
I have any vacancy is tough. My next question is that you
don't have a training team and neither do way. I feel like
you know
why does a
Why does a great job with the?
Why does a great job with the onboarding was sort of?
Why does a great job with the onboarding was sort of the?
Why does a great job with the onboarding was sort of the the
basics of it, but when it comes to HR policies, there's
really no handbook. I feel like for an old romantic office
and so and it suggested hiring but also practices in sexual
harassment in workplace conducts reasonable accommodation.
I could be more helpful to us because you probably have 50
different philosophies and Ben policies going on my best
friend works in HR. So I thought I was a little better but
that's where I was getting most of my information and
really should be asking from the Department. I want to ask
I know you mentioned a number of recruiting fairs, but I
don't know that I heard any at our local colleges and
universities specifically and I wanted to see if there is
therefore do it for being intentional about reaching
undergrad scribes law students Med students that are coming
right out. Probably love to stay in the city and have some
of that that I could do a better job.
Ocala
College
colleges in Utah
colleges universe
Do colleges universities work on that this year?
This is
Is it?
When were you I see what apartments are sometimes just that
exposure. That is all you really needed. And so I want to
make sure we're doing that. I'm assuming the website. The
careers website is part of a tech upgrades.
in the Box
In the box, right?
In the Box rate if that's a lot better than it was but you
got to find the list of available jobs as a few clicks in
even though I needed to know what administrative text three
might be an adult have the department on there. I'm glad to
hear that that is all included lot of information could be
better organized for the job Seeker. We don't track LGBT
employees self-identify. Okay, because I know Mike some
hard trance now, we would have to have some mechanism
tracking lattice if we were really being a gentleman about
it. I'm at HRC has given us High marks as a municipal
Corporation to work for and that's all I have. We want to
support you. We want to get you sick until your vacancies
know we can fill the others and so offensive that the focus
are hiring plant. I think Now's the Time to put some money
into that to make sure that your robust you have the space.
a
inverse
in person at
In person at a time and thank you for all the technology
piece for a second and I know and I know what miliar with
to Leo from previous life, but one of the things that has
come up that is just like I may be tiny little fix that you
maybe ask your developers to work on is if you want to
share a job posting right now you sure the job posting.
It's not a jump link to the actual posting it.
takes you to
Takes you to the homepage and then they got a Dick's.
takes you to the homepage and then they got it fixed your
Takes you to the homepage and then they got to dig through.
yes, and
Yes, and we actually do have a workout around where we can
give the right link to it, but we should work with our
developer to put that so that is easy to share off of that
page to Press. Thank you. Older woman, then I'll have been
worse. I think you'd share.
Hello. Hello going back to what my colleague was mentioning
Alder Lawson about higher trans now and I'm very invested
in seeing the city pictures. You have the mayor also fax.
It is resolution and we hope to see all the department be
as interested as I am in my colleagues. Why can't we put in
this is a basic question. Sorry to be asking basic
questions, but why can't we track lgbtq people in our
applications?
It's not.
It's not that we can.
It's not that we can track it. It's just that we haven't
done it in the past. So it'd be something that we could
look into doing for sure. And I will I will say just on the
fire trans now, we are actually working with the Chicago
Collective therapy Collective and wish they were meeting
next week with any awesome. Yes. Thank you. Shout out to
Iggy and all the work that Chicago therapy Collective is
doing I guess along the same lines is there in our
application process these ways for people to identify if
they have a disability.
so there's a
So there is a way for there's a mechanism right now for if
an individual needs an accommodation or disability
currently similar to how we are not collecting the veteran
or the lgbtq status. We also are not right now collecting
the disability status. It is something that we have
discussed. That one is slightly more controversial is not
the right word. But there is a sense we are we are talking
with the communities about it, but there has been a bit of
a sense from the Department of sorry from the community
that people may not want to
provide that
provide any
provide that information because some people still believe
that that could have been discriminated against which of
course it would not but you know, we want to make sure that
what we're asking is is what the community feels most
comfortable. Thank you. I appreciate that you want this
process to be community-led and as we're finding ways to
modernize all of our systems bringing in people who are
most impacted as a way to do that is not to do it at the
time of application. But after they're hired, you know, as
part of the onboarding process that way the decisions
already been made for the job to be offered but then cuz I
had a question about reasonable accommodation as well. So,
you know, that's just I think one of the many things that
you're hearing from us that we'd like to we'd like to to
see where people want.
2 or choose to sell
2 or choose to self-identify would be great to have that
information.
information just in that note. We are looking to broaden
our Affinity groups. So we do currently have one here the
city for veterans and
Judy will correct me.
Judy will correct me when I but I believe we have one for
disability.
we
We do have one for this. Can you say your name just for the
record? Thank you. And yes, there is a affinity group.
Thank you. Sorry. No, these are these are all really
important questions on how the city is in a living Valley
is about being inclusive and I guess that answers some
questions that I have a related to Howard diversifying our
Workforce and data really is the way that we're going to be
able to show that works. I appreciate your work on that and
I had a question about along the lines of Recruitment and
advertising. Can you tell me about your advertising
dollars? Are you using any of them towards print media or
digital media especially for local independent ethnic media
sources, so we did just increase our advertising dollars.
Where do barred?
Brady Barr dollars do right now go towards LinkedIn.
Brady Barr dollars do right now go towards LinkedIn and
organization called Circa now and circle now is a diversity
platform that actually gets our postings and our
information out to a number of local community-based
organizations platforms. And I know I have a list here, I
guess, you know, we can provide through the chair if that's
okay as localized as you know, greater Lawndale Network
newsletters absolutely had also ethnic news media two
different languages so I can tell you that during our big
campaign for fire. We were in Indigo. We're on iHeart on a
couple of wvon. We were in La Raza we were in
you
do
You definitely think about that when we are spending any
money. We make sure that we are in the various communities.
We were in the citizens Hyde Park.
I can also get you that.
I can also get you that list. But definitely we are
intentional and thinking about how can we make sure that we
are advertising to the right communities? And then also
what we are doing is any time we don't do a whole lot of
printing but anytime would you do it we are working with
the language line. So that way we can get it translated
into multiple languages. So we do have it we have our
little job brochure that we can get out to the aldermanic
offices and we have that in at least a couple of different
languages. I feel like there's going to be a Resurgence in
people wanting to have this real experiences including
picking up the newspaper and you know coming out
advertising. So I would love to see a proportion of that
advertising go towards independent. I think news media in
different languages as well. So if I could get that
information, I'd appreciate it. Definitely and then I'm I'm
really glad that I continue.
interested
Interested in what?
interested in what you're
Interested in what you're doing to work with the trades and
that love that you're working with the city colleges of
Chicago and you mentioned that you were you were opposing
positions about The Machinist and are you expanding you
said you were expanding different trades at we have a lot
of buildings in in the 48th Ward and you know an issue of
Public Safety when the buildings need to be inspected and
it takes a long time and so and that goes for everything
else including Plumbing. The ceiling is falling down on
their heads. You know, how is it that you're creating
pipeline so that people are interested and they are aware
that these opportunities exist.
death
Stephen
definite
Definitely. So what we actually have in our budget this
year and what has been Amino capelouto will is leading is a
new division within Department human resources, which is
our strategic policy and Management Group in within that
group. We are planning on hiring a few additional staffers
who will be focusing on building up pipelines with city
colleges with Department of Family Support Services
delegate agencies that currently have vendors that they are
working with partners that they're working with to
specifically find out we know what are they already doing?
And then what do we need to fill in some of the Gap that we
have? We completely understand that the trade is the area
that is
kids
Kids are not coming out and going into Plumbing
electricians.
all of the bee
all of the barrier
all of the various trades Machinist
all of the various trades machinists and it's
all of the various trades Machinist
All of the various trades machinists and it's it's a day.
delicate balance again in terms of we don't want to make it
seem like we have thousands of jobs available in a bit
maybe to machine. Is there the city that we need to fill
but we still need to fill it and people are coming what
that that's really the point. They're they're really
important jobs. And because there are two of them doesn't
mean that are not important load the people applied for
that position cuz they're absolutely necessary and we are
absolutely a union town and you know, I think about my my
nephew who's, you know, freshman in high school or college?
I don't think so. You know, what are the opportunities for
him? And and how is Chicago advertising that we have
positions available? And and how can I use on kids be
involved so along those lines, you know working with public
schools to is that right? Yes, I hear you on that. And
that's I think what we are why we have this division. Could
we want to do a better job?
to
To really educating are you?
To really educating our youth on opportunities that are
going to be available that they may not even be considering
right now, you know a lot of people yes, they're coming out
they want to be entrepreneurs and do their own thing, but
we still need all those you know, regular positions, you
know, our trades are very very important to build things to
inspect things to keep the city moving. So I need to have a
better job of exposing individuals to those types of career
opportunities that are out there that are very very very
lucrative and it and it's wild me, you know, I represent
the 48th Ward and Edgewater and people say, you know, this
neighborhood used to be so diverse and now it's gentrified
and I said, what are you what are you talkin about? The
person they said well, I mean look down the street there
used to be a plumber and then there is to be an
electrician. You know, what there's to be all sorts of
Trades people that lived on the street. And so that that's
our work in class, right?
weenie
we need
We need to.
We need to Bill.
We need to build up our work in class and I think that we
could do a much better job with it. And I know that you
were working along those lines. So I appreciate that very
much. I had to go ahead last one just because we're running
up against a little bit of time here had a really important
question because it's something that I am struggling to
understand. Why is HR so separate from our ward off like I
feel like we do.
absolutely to White.
absolutely to what my colleague was saying about
Absolutely to what my colleague was saying about how how we
could centralized and I know you're working towards that
end. But and thank you for making our hiring so quick and
painless with all the dock you started that you're using
right now, but I mean, there's no staff manual. There's no
like software to track. You know our time my chief of staff
is doing that and there's no I guess there's no connection.
So can you explain like how would you word offices work?
And where where does that support come from from the city
currently? That's all I was out of the city clerk's office
under Sheila and as we mentioned earlier till I was one
person and it's a lot of work for her to be doing
especially in an election year when there is a lot of
turnover in staff new stuff coming on. So we need to do a
better job in supporting her from our office from you do
payroll.
Define antepartum.
The finance department of we all need to collaborate a
little bit better. I would say to make sure that we have
those supports in place. So that way you will know where
you need to go, you know who it is and when we can try to
better centralized. Yeah, that's that's a lot of work for
one person, but I appreciate your time. Thank you so much
for your patience. Thanks. You're welcome. Mostly cuz I
have my list of questions to ask.
Okay.
Okay, great in a lot of my questions were already addressed
it. I still have a few I often times will hear from
constituents were applying for jobs that they apply for a
job and they never hear anything not about an interview not
at the position was closed what sort of communication are
we providing tile job applicants? So does have mechanism
for the employee of the candidate to go into and look at
what the status is.
It's not be.
It's not very obvious two candidates. I don't think and so
I think that's a you know, that's a pain point. I think we
are hoping that with our new we are hoping we are going to
make sure it happens with our new Erp system to have a
better experience for candidates. So that way they do know
exactly where things are at more like a breadcrumb to see
you know, how does this how far am I at in this process?
How much further do I have to go? So I think that those are
some things that we are going to address with our earpieces
them the other thing I can say but people again may not
know is we do have a dedicated employee who answers our
phone monday-friday 8:30 4:30, and we do have any mailboxes
that actual people do look at and then you know, we respond
to those so it is an area for improvement for us. Thank you
for that. I hope you keep them supplied with lots of
chocolates and treats by the way cuz that's probably really
fun job.
Can you?
Can you talk louder?
Can you talk a little bit more reasonable accommodation?
Like how does it what does it look like today? I'm a new
employee. I have a disability and I want to request a
reasonable accommodation. Can you walk me through what that
looks like? Sure. I'm actually going to have to do my hours
is okay. I'm going to have either her or Catherine.
I don't.
So I don't miss you process it in for everybody anybody
that's responding. That's not the commissioner. Please
state your name for the record. I didn't speak directly
into the microphone. I may ask Catherine Berry Hopkins to
fill it any closer to you. Of course, it is our disability
function. So we have a reasonable accommodation policy. So
an applicant just like a current employee if they have a
disability and they need an accommodation to help them
either life or the go to the application process. I want
their hired. They provide us the information. There's a
medical form and a general form of the employee fills out.
Once the employee has completed that paperwork. There's an
interactive process if they go through so the disability
office or works with the Department to determine what we
can do to address the restrictions at the for them to
Do the central plains?
do the central functions of
Do the central functions of the job and so there's a back
and forth and that interactive process to see what what the
combination might be is at the chair. Is it some
adjustments of the job duties that I sent and so the
disability officer and the department come to an
understanding of what they can provide and at the end of
that there's a determination as to here's what the
accommodation is the folks in the department who support
the employee will help with whatever else is needed to
either provide the accommodation or to make sure that
they're able to do the job. There is also a process where
if we are with the current employee if we go to that holds
interactive process and we aren't able to accommodate the
employee as an employee that they meet them in college for
and that they can do with or without the combination.
So they
so that
So that's a pretty high level if I left out anything or
have any other question? No, that's great. Cuz that's all
new information to me just to pick up an older woman then
I'll hop in words for specialized amazing. And I think we
put her to the test truly with this new during this new
term with all of the new people coming in and I think many
of us are very supportive of getting her some additional
help your we hire people to work in our offices and we
wouldn't know that information. I don't know that we would
think to ask Sean about it either. I mean there's certain
things that I feel like, you know,
all the
Alders
Elders would benefit from getting a little bit of a briefing
about just a
briefing about just from HR hiring stuff include that piece
about reasonable accommodation, especially with with ADA
rules and whatnot. I think that would be really helpful
helpful addition.
We try.
We talked earlier today about the need we were talking
about pensions and that at the base level having more
full-time employees actually helps us pay into the pension
fund knowing that we have all these vacancies already that
were we are beginning to see it and I don't even know how
long this has been going on cuz I'm you but we also hired
contractors to do other jobs are hiring students as well.
Neither one of those helped to contribute to contribute to
the pension liability. You know, I'm not sure if you can
talk about sore what that the strategy is behind like at
what point do we make a decision to contract out because
it's more cost-effective in the short-term but in the
long-term, you know, we're sort of doing ourselves a
disservice by not focusing more on full-time employees. I
know it's a really loaded questions. Sorry.
I'm so
I'd say that's a question. We would need to probably have
the budget director with us to really understand where that
kind of joint is of being more cost-effective or you know,
the greater good in terms of getting people to be our
employees versus to be employees of
contractor sure that I think that's fair in the second part
of this is you know, I've learned that the
interdepartmental internal moves between departments is a
long can really crippled our department. We do we saw that
with buildings. We should we see that with a seat on the
Streets & Sanitation spokes going in between how is that
impact serve internal vacancies? It isn't actually what
we're trying to do now, especially with a lot of the
infrastructure groups in the trade positions. We're trying
to move away from posting the position just at the
department and then had to be posting the wasting engineer
only at Sea. And then 2 weeks later posting one at the
water department and then a month later posting one at
Aviation moving towards is getting all these parents
together and doing what we call a universal posting. So we
will post one time wasting and we also have to get the
Trade union to be on board with it because a lot of our
Union
tracks
Trax actually stipulate that we need.
Tracks actually stipulate that we need to specifically
address where the post where the vacancy is and the
location of it and the number vacancies. So working with
the trade unions to get them also on board with doing this
maybe once a year or twice a year posting so that way we
can create that list so that when we are calling down that
list and you know, something pops up and water and that's
where the people want to get to take a person from sea. We
can quickly have a backfill for C. To fill that what you
just last said just from a timing timing perspective.
You're going to try to solve it that way. Okay good. I was
hearing more and more about it. And I thought about how
that impacts vacancies in between the different departments
around the police and fire testing. That is something that
probably you love handling you talk to us in particular
with the fire commissioner.
She-Ra
She real.
She really made a third us. This is that the HR manager has
the process and that they really don't they don't see
anybody. They don't know anybody until they walk in the
door for doing one of training. Can you talk about any
progress that's been made our plans that we have to change
or modify that process for police or fire. It would love to
hear about those. So we absolutely definitely want to
collaborate and you collaborate with our partner
Apartments.
I'll talk about.
I'll talk about police soap.
I'll talk about police. So please.
I'll talk about police the police. We have a weekly meeting
with them and that's because that's an ongoing firing
sequence that we're doing. That posting is is an evergreen
posting and just to be frank. We need officers. We have a
lot of vacancies there on the fire side. We don't need off
we don't need firefighters.
in the number
In the numbers by any means as IQ for police and so fire
has evergreen posting. We're doing a lot of things to you
know, make sure that we're attracting diverse qualified
applicants for to take on the role of a police officer on
the fire side. Those are going to be more of our you know,
we're going to post the position. We're going to get our
applicants and then we're going to use that list for a bit.
Of time clearly 8 years was far too long to go between
postings because
Let's play.
let's be on
let's be honest. A lot of people don't have the luxury of
sitting around waiting for someone to call them eight years
later to get that in a Golden Ticket of becoming a
firefighter. So we moved this past year or last year, too.
What?
What we want to move.
What we want to move to is a more frequent testing model. We
want to do every two years. We have a test in December of
2022. We posted it for 2 weeks. This past time we have
fifteen thousand two hundred fifty applicants. We did a
very very very hard hitting campaign to the South Side in
the west side to make sure that we were in improving our
diversity numbers. We did some events at ping Tom Park
events all over the South Side all over the west side. We
did some on the Northside to we didn't leave them out, but
we really were intentional about trying to make sure that
we were getting more diverse candidates into the pool
because that's really the way that we need to effect the
hiring at the fire department. So by getting more people
into the pool, we will be getting more people to take the
test. Another thing that we did change this year, which was
a cost-saving mechanism. We did not test everything.
applied for the job like we have all
Applied for the job like we have always in the past. And
the reason for that is because
Again, iron 12 maybe two hundred people a year. We still
when we took down the 2014 list we had seven eleven
thousand applicants still viable on that. We recognize that
you don't we made all those people take that test go to the
frosty don't sit and wait for a call. What we're trying to
do now is have that posting happen more often.
That way if you did get a bad Lottery.
That way if you did get a bad lottery number.
That way if you did get a bad lottery number, you can get a
better lottery number in two years time not in 7 years
time. So by testing only the 4th of just under 5,000
employees candidates. We save yourself $2000000 so that way
we can take that too many dollars and reinvested in better
advertising for the next go-around and having that test. We
also change their testing process. We aren't doing it at
McCormick Place because we had 15 we were doing it a city
colleges do it also gave the candidates a better testing
experience because they didn't feel as overwhelmed going as
importantly what what do you what would you say? This is my
last question and then it's chair has any he's welcome to
what do you feel like is the biggest challenge right now
are the biggest challenges to hiring police. We all know we
need more police officers. We have a lot of vacancies. What
are the what are those things that are getting in the way
right now?
I'm
honestly
Honestly, I think I
Honestly, I think a lot of it is perception, you know, a
lot of people aren't interested in becoming a police
officers. So what we are doing is trying to work definitely
we are working very closely with the police department to
Rebrand, you know, what is an officer and making sure that
people understand it's a wonderful opportunity, you know,
it's got great benefits. It's it's really a way to give
back to your community and really trying to to get people
to think about it in a different way that I think
unfortunately is just sort of what is out there right now.
in the world when I went into
in the world when when when people say
in the world when when when people think of
In the world when when when people think about police
officers were trying to really change that the idea what
people are thinking of people more interested in doing that
job. I know that there was an initiative probably last year
did my police Commander at the time I went back to his alma
mater to try to do some recruiting recruiting people out of
the mill.
We are you.
We are yes.
we are yes and
we are yes, and actually
We are yes, and actually so the police department. We they
have sent recruiters there their team members to Camp
Lejeune. I believe it was and we are working with I'm not
going to I'm going to mess up the title, but we are working
with some of the different military organizations were
doing testing on their military bases. That's great. So
we're just trying to get out and not just for police. Of
course. We are looking at them for fire and for all of our
other positions as well, but definitely you
thank you.
Thank you. My sister. I know you guys have a tough job.
it's
go away.
go when I was.
go when I was singing everybody's Buffet seeing all the
challenges. However, you all are the kind of like the
lifeline of just of the city really and it getting a
quality qualified talent in order to execute the services
that are citizens do greatly depend on whatever we can do
as a body to help facilitate the process, please let us
know. I know you all get a bad rap sometimes deservedly but
a lot of times undeservedly because of everybody always a
charge HR, you know, we hear that from a lot of use your
department, but in a lot of cases are some things that are
outside of your control the stuff that you can control.
Please do the stuff that you can indeed our assistance,
please let us know cuz is I tell people your success
ultimately is our success and we want to be successful.
season 12
is in one taco
You don't want to talk about number one in the hiring
sequence for police and and fire and the preferences that
we utilize to diversify the list.
we
We currently have.
We currently have what preferences that we are legally
allowed to utilize to help diversify Our Town Police and
Fire Training Academy graduate program. So that's through
the Chicago Public Schools. We have the Chicago how much
how many what's the percentage of individuals that could be
given that preference to bump up on the list? And so what
that means is so two parts for the fire test, for example,
we use the preferences to select the individuals who were
going to be going to test. So those 5,000 oil and then we
use the preferences again when we were creating a referral
listo of the 15,000 2050 people who applied about 5,000
took the test of those five of them took the test about 20
somewhere on the 2000 number pass the test.
take note that you
And I thought that 2000.
Take note that two thousand and then we break it down into
Referral List as the opsa or the fire department is ready
to start processing. And so we use those preferences again
to make sure that we're pulling into the referral list and
so on the first Referral List, we put all the line of duty
death individuals. I think they were somewhere around maybe
thirteen or 16 of those individuals. We use the Veteran's
preference.
And Veterans Chicago public high school graduates cpfta, we
do 20% of each of those preferences are used to create that
list. So if we're doing a hundred we make sure that we had
at least 40 veterans at least 40 Chicago public high school
graduates at least 40 cpfta graduates, and then the line of
duty deaths in individuals who had a member of their family
died in line of duty and then the fifth preference we had
this year for City residents to Alderman's out of sugar and
I know he'll be a bit upset. But we use it for
create a
creating a list
Creating a list of people were invited to the test, but
that one is not being used for pushing people to the
referral list. And in the reason for that is unfortunately
with that preference. We saw we thought we'd have
everybody, you know uploading it. We have a million people
with the that were actually verified to have the city of
Chicago resident preference. That wasn't the case. Most
people didn't actually upload a copy of your driver's
license.
when you look
When you look at the numbers more than 80% of the people
that applied had a Chicago address, but we were only able
to give you the preference. If you actually uploaded a copy
of your driver's license that had your Chicago address on
it. Good morning lady on Chicago public high school
graduates how to upload a copy of the transcripts order
copy that, you know, you always had to show us so we can
verify that you actually should be getting the preference.
how to say that they do
To say that they do when we did the 103 refer 200 people to
the department. We use those preferences So 20% for CPS
answer your question 20% for cpfta 20% for veterans and
then all of the line of duty automatically go on the first
Referral List, and so then we will run out of I believe
there was two hundred sixty-three people with the CP FDA
preference. We will run out of those when we do get a few,
you know, they theoretically have had met there. That I
believe would be helpful too as far as diversity and tackle
the root causes of poverty is to look at a socially you
cannot mequi disadvantaged area.
Rockford
references were
References. Well, we look at the people that live in the
lowest 25% of Seda areas in the city. I'm not only will it
help us with diversity, but also help us in chocolate
poverty. And that's something I did. I definitely want does
it the department to consider I'd only and not only in
police
Elysian
Police and fire but also other other City employment because
again as a as a major employer in the city we have to try
to do we can to help all of Chicago and again somebody's
cheating Decatur to probably come back to just not having
necessary opportunities in that we can we as Government
can't give you not saying hey you you're going to get this
but the same type of preference in love that we sold to the
veterans that we sold to CPS that we show it to other
groups of individuals. I think we need to show that same
level preference in love to some folks that have had
challenging situations as it relates to poverty and I think
to see the map shows you from not only economics but crime
all types of other things in there and everyone tells us
that the best weapon against Crime and against all the
negative is is a is a job and if we as a government.
pause
Followed us a
Follow the same eat it. How can we expect others to do the
same thing? So I would just like for you all to start
thinking in making that a consideration as to how we could
make that a preference so that we can help lift people to
lift people out of out of poverty. So
And let me know something.
So I
directions
Black seaweed timing is great, No Capital managing Deputy
Commissioner. I think you know that this is one of the
things I'm very passionate about on the seat of social
economic disadvantage. Is there a I actually just had a
conversation this morning with the new deputy mayor of
Labor in the mayor's office to this point that you raise
exactly right, which is can we use a social economic
disadvantage Dario specifically to the fire test. But then
also to something bigger those conversations are happening
and we love it and whatever you want from your stuff. We
need to make that just a general properties similar to what
we do with veterans and and others in the in the city
because
we
We can't.
we can't we
We can't we can't arrest our way out of these situations.
We can't build our way out of this situation. We got to
help people out of these situations in the best way for us
to do that is by giving them some money from the game for
employment. Again, there are opportunities at individual's
potential. He's especially those that may not have the best
educational records or may not have been the best criminal
records are still jobs in the city did they can do and an
end and dwell and lead a relatively good middle-class life
and I think we have to look at it from that perspective and
help people are the best we can and in government with all
of these vacancies that exist.
We can do something to help people ask.
We can do something to help people especially at a lot of
these entry level.
these entry-level points laborers clerks lot of entry-level
stuff that I think that if we really took this the part we
could really do some good in these communities. So thank
you. That's all I
no further questions of I will just say thank you for you
survived. Thank you for all the work that the gargantuan
task that you have of you and we appreciate all that you do
and with that we will thank you. Thank you. I will stand at
least for a few minutes here while the Law Department comes
back.
all
All right.
Alright, we are in the home stretch.
and it's only
And it's only 3:45. So
I
are
I guess that's a good point. We are our last or Department
with us. Today is the Department of Law. We've been joined
by a corporation counsel marriage some Lori and her team.
I'm going to have a quick presentation by the council
office of financial analysis Dan restroom after that if
local Council if you would introduce the staff that you
have in the well and also in the Box give a brief opening
in there. We'll go into questions.
hot damn
Not Danbury.
Not damp restaurant a Kofa with our last apartment
Department of Law.
other part
Department of laws fy20 for budget is 46.43 million that's
roughly seven hundred and eighty-six thousand more than FYI
23-ft. He's remained level at 4:27.
of the fund
Of the funding totally totaling Approximately 80% is derived
from the corporate fund. This represents a 13% increase
compared to the revised FY 2030 budget. The Personnel
Services category is set to grow by 878.4040 two-point 12%
Increase in the Personnel expenses are on the Wilder
personal expenses are on the rise. The contractual services
are budgeted to decrease by 92157.
do
tell
Do it.
So if we break it down by fund the corporate fun as I
mentioned is a large majority of its roughly 80% of all
funding historically Department of Law did have some grant
money that there is none in f y 24 of the next slide. We
have a breakdown of ftes by find which again corporate fun
being a large chunk of that with 346 ft. He's a most of
that those additional FTE to the corporate find are being
shifted to Ft. He's that historically came from grant
money.
and I
And then if we break it down by category, you can see the
increase in the Personnel Services and the decreased by 92
thousand in contractual services or an overall increase of
1.72% And that is it for Copa. Thank you. And before you
all go, I just want to thank God, for working with us in
these are in this budget hearing process. So wanted to
just don't smell.
Just don't really think you ought to know you guys have a
little more work to do is overall budget analysis, but the
information that you are provided us only two departments
definitely has been helpful and informative so that we get
a better understanding of what we're dollars are being
spent the funds in the like as members of told us never we
have not done that before but again that thing has been
informed of such as one appreciate the work they're both
you Janice and the Damage Done in this process, even though
I know you got a lot more work to do, but I just want to
publicly thank you all for what you guys have done thus
far.
Kobe
corporate counsel
thank
Thank you cheer.
thank you charm a
Thank you chairman. Thank you alderman for your hang in
there. I know we are the last of the many departments and
we will be as efficient as we can be but certainly
entertaining any questions that you might have. My name is
Mary Richardson, Lori. I am the corporation counsel. I
enjoying today to my right by the Sea of administrative
Services Julie and to further to my write Christian.
Cabanban is the my press officer. So Kristen Cabana join me
from when I was in buildings during my first stint in
government and I have the pleasure of having her join me.
Again. Julie Morgan has a nut had a number of roles, but I
am delighted to have her and Leadership or purposes of
ministrator services.
I am all.
I am also.
I am also join.
I am also join in the Commissioners Box by series of Deputy
Japanese when I say your name or cheeseburgers. I want you
to stand please thank you. So I'll begin with the managing
director Deputy of Corporation counsel. John Hendricks on
litigation.
and
Andrew
Andre Ward's Jeopardy Corporation counsel Constitution and
commercial litigation Deputy Corporation counsel federal
civil rights litigation
play
Tiana Byrd
Fiona Burke, Deputy Corporation counsel
add
a b
AVH
Aviation environment and Regulatory contracts. I'll say a
little bit more about that in a moment Kim Roberts Deputy
Corporation counsel building and Licensing enforcement
Jennifer Bagby Deputy Corporation counsel Public Safety
reform.
set
Cecily poor
Cecily Porter Adams Chief labor negotiator for the city of
Chicago
Stephen King
Steven Kane, Deputy Corporation counsel affirmative
litigation
Allen
Elena
Alina Tamron Deputy Corporation counsel labor
Christine hey shooter labor information in in prosecution's
and finally last but not least Angela Alvarez. Sorry Angel
assistant Corporation counsel supervisor in collections
ownership and administrative a litigation. Are you present
there? You are introducing Shelly. She's the director of
attorney Recruitment and professional development and has
been helping me as I reach shape of that area in
I thought it might be helped.
I thought it might be helpful.
I thought it might be helpful to have her in the room given
the lateness of the hour. I've provided an opening
statement, which I'd like to introduce for an into the
record without reading it in its entirety, but I will just
say that from the beginning of my arrival in May I began
with not only doing a sesame another department but also
working with the Alders and introduce reintroduce you to
the Law Department through what was affectionately
characterized by one of the leaders of the automatic or
ultimate Dallas 101 through that process. We try to walk
through what the department does and how it does it and
where we think areas that might add value for purposes of
how you do your work in addition or we have provided to
you. I think it's on your desk the list of all the
deputies.
division that
division the area
Division the areas in which they function their contact
information as we thought that might be helpful to you
going forward, but let me go over the budget and want that
some of the particular is relative to the budget if you're
okay with that chairman Irwin.
John doesn't count as you got help us out. Okay was going to
be all right, go ahead me I'm sorry, but this observation
chairman because it is in particular in the legal legal
field as a rule legal world is dominated by men. And then
when you drill down from there, there are fewer women in
the usual down from there. There are fewer women of color
and you might know for the record for the first time I
suspect in the department of laws experience that we all
have all women on a diet that was intentional on my part. I
hope it's signals of what we're going to try to accomplish
in the coming year, but certainly women
and in
and Ann are effective in the LegalShield and I wanted to
make sure that they were properly represented in the
Commissioners box for the record 72% of my deputies
happened to be women.
Also Joe.
also just
Also just before I get into the numbers were joined in the
seating reserved seating areas by Amy Crawford. The first
assistant Corporation counsel is Elizabeth Manion the
Dabney Corporation counsel and risk management and
compliance who I'll say more about later wandabase to the
director of personnel policies and procedures Mark Michael
nardello our Director of Finance and administrative
Services the Monty Williams who's our finance officer and
Michael to chant administrative services.
perfume
a few more
A few more men for you, but you the budget what we
presented and have presented for your consideration is a
zero-based budgeting document at I propose at appropriation
amount of 42 million $486. + 788
it
It is.
It is an increase from last year at 4.5% of the total
budget. But the way the reason for the increase is
principally due to their being scheduled salary adjustments
through code on the collective bargaining as well as
there's a 3% Cola that as going to be afforded deputies
might not have known that all of her staff should it pass?
I am
I asked me is I
I asked me is our own.
I asked me is our only union-represented in my de
particular department and they will follow on a separate
tracks with scheduled adjustments as well in the non
Personnel area. We have decreases in the budget. It was a
decrease noted for the record is 92157. So what we
attempted to do Alders if you are 10 140 accounts 166
accounts 130 accounts 149 accounts, 157-160-2169 is make
adjustments so that threw a zero-based balancing so we
didn't exceed the number overall in terms of the larger
appropriation.
enter
in terms of a
In terms of an area of increased even within that number we
do have an 81.5% I'm sorry 81,000 increase in a single
contact. That's our facilities operator contract that
vendor has not had an adjustment for 10 years. And so we
have a an increase light increased within that vendor that
vendor again our facilities service vendor. He they hire to
minority companies in furtherance of that work. They do
Tina's and volume. Sorry court filings.
PacSun
boxes.com
Boxes that that kind of category of work. We also have one
other area in which we have our expenditures associated
with the
I saw a
associated with r a r d c C's when I spoke to you
originally both in our one-on-ones as well as during my
regular presentation to this body I noted for you that they
are DC attorney registration and disciplinary committee
fees at the annual licensing fee obligation for the
apartment that in years past or well for many years that
this is not been covered by the city OBM has agreed with me
that it's the right that we will be covering that starting
in 2024. We did that even with a zero-based balanced budget
approach but those fees are now baked into the budget
numbers that you have before you and that number those it's
a little over a hundred thousand But ultimately it's going
to help us both retention and recruitment areas in which
frankly the department has had more than
a few challenge
A few challenges. We do have a decrease as well in the 143
account for court reporting. That work is a w b e provider.
So we have a decrease of 50,000 for the 2024 year, but once
we get past the 2024 year, we may see such an uptick in
that area as the court systems catch up been more war work
unfolds many of you are aware that in 2023 you approved a
case management system for implementation. We anticipate
the implementation of that system and q1 of 2024. That
system is important because it'll assist us with the
requested analysis around CPD as weather.
Hell is other day?
hell is other
Hell is other departments it will help us to analyze our
practices and still best practices and inform us through
data Trends in risk assessment. So we are in the formative
stages of pulling that putting that system in place noting
for the record. I know that some of you were interested in
the timelines associated with it, but when I arrived I
wanted to do my own.
an ALICE
analysis, make sure we
Analysis, make sure we had a committee make sure that we had
the the parties that are going to be utilizing it which are
members of the department a part of that committee and
forming this system to ensure that it delivers the things
that they need to be able to do their jobs. And I think we
are well on our way to accomplishing that.
and are
An area in which I want to just do a little bit of a Mia
culpa here and this is on our diversity numbers as it
relates to outside counsel while we are beginning a we're
continuing to make some strides. This is an area in which
we have work ahead of us we have
enum
a number of
we have
We have made some areas of improvement. But we do have a
number of opportunities to do a better job candidly. So in
q1 of 2024, we're going to have an open house for outside
with other attorneys that operate within the city and
afford them an opportunity to meet with us 2% area.
the proud
the Provost and then I
the Provost and then amongst the
The Provost and then amongst the deputies will be engaged
in some assessment of of those skills and suitability and
we'll be doing our own analysis of the work those providing
work today. Within the department.
in
and
enter
interim
In terms of vacancies we have we have 25 attorney vacancies
that is down from 10:37 that I reported to you when we
first had a conversation in the course again in our
one-on-one. So we're making some progress. We've had 69 at
own various appointments, but we have had some challenges
in our recruitment. But Shelly is going to speak in more
detail about some of the things we're doing to make
improvements in that.
area
headcount for the Department are headcount. Overall. We are
at a 338 staff and of that 240 attorneys the demographics
of the overall Personnel is 64% wide 36% f f f major verse
53% women the attorney count in gol of the 248 75% wide 25%
ethnically diverse 47% women.
attorney new hire
Attorney new hires demographics 74% why 26% fgteevers 41%
women in the non-attorney category where we met them up the
greatest rides on the inclusive standpoint 8 out of the 12
inanna tourney hires have been ethnically diverse were 67%
and within that within the non-attorney category 80% of the
non attorneys in Senior Management, 80% are diverse and 40%
of that number. Where are African American men?
We have begun to make some improvements at the in the
pipeline area of the department through our summer law
program are some non summer clerk program, and I'm pleased
to report we've had one such a law clerk from that program
that happens to be an African-American woman that we've
hired in the department. We intend to we've learned some
things over the summer and we intend to grow that
department greatly but I'm going to have Shelly and of all
our director of attorney Recruitment and professional
development speak more about that and I'd like for her to
opine on it now.
near me
All right, so our summer Lockhart program it for the record
in position near the water department.
I'm so sorry for standing with the program is in its second
year since I have been managing it. We have grown our
numbers from 11 to 15. We've also increase their
applications 33% this year in this program. It gives
students an incredible opportunity to integrate with our
Law Department. It's also served as a pipeline for hiring.
We actually just gave the first offer to our first law
clerk from our 2022 program.
I'm going to have Deputy of administrative Services expound
Corporation counsel administrative services are summer
Lockhart program that we went through a total Revision in
the 2020 and 2022 class. So Shelly has been managing that
as she said the past two years a perspective in the 2021
class 20% of those participants were diverse. We have grown
that number to 86% by 2023. We've also had a huge increase
in terms of Interest with our program on a Shelly mention
33% increase in applications, but that actually totals more
than 150 applications for both the 2022 here and a 2023
year.
Thank you, and I also personally have started to go.
Thank you, and I also personally have started going out to
do some of the recruiting on the app.
do some of the recruiting on behalf of the department as I
will have a number of opportunities to build upon all
inclusive numbers, and I plan to be intentional about that.
I'll tell.
outside County
outside counsel spending
Fortune
422
for 2023
I will.
I will outside counsel spending for 2023 is at 30 million
to date. We that compares to last year at about forty-two
million and the preceding year at forty million. We do have
some items that may be outstanding and may pick up are 30
million spin number of but that presently is is where we
are and of that figure a total spinner diverse outside
counsel is about 55%
I'm in a
in addition
In addition we are in the throes of a planning stages of a
large bond issue at issuance at about 1.25 billion and of
that 50% of the outside counsel that I've selected for that
transaction are associated with minority or minority-owned.
and a
And before I take questions final area of interest is the
our settlements and judgments. The 2024 budget
recommendation allocation is at 132 million dollars of that
the allocation of that allocated some we're looking at 82
million. So she ate it with the Department of police.
total judgment
Total judgments and settlements for 2023 on the settlement
side. That's 23 million judgments and verdicts 10 million
for a total of 34 million and change.
of that we
of that reversed
Of that reverse convictions are at 7.25 million or 21%
today turn to pay out and of that receipt today. It's 28
million and change and for the fire department. Those are
our two largest payout at areas, but obviously police these
by far for the fire department is 208 million.
200
208000
all
Altima
Alderman the final note. I introduced earlier in the
audience Elizabeth Manion. She is the new Deputy risk
manager for Deputy of risk management for the Department.
We are delighted to have her join us. We do think her
presence will make a difference in terms of some of the
chaos that we're seeing. I'm particularly on the police
side, but frankly across towards and some of the other
areas she will engage in a robust analysis of our risk
exposure. She'll be working with all of the dirt the
deputies and she will report directly to me.
ask
I suppose.
I spoke in a
I spoken enough for now. I have a deputies here to answer
questions as needed.
and Sherman
And Sherman, I turn it back to you for questions and
answers. We will open with questions start with a chair
dialogues Nest Mini.
Thank you, Miss.
Thank you. Mr. Chairman. Hello director-counsel Richardson.
in our
in arms
You know, I'm real.
You know, I'm really happy that you're in this seat. I
think that the mayor's appointment of you.
was the
Was an excellent one and I'm looking forward to the changes
that you're going to seek to make in the corporation
counsel, and I wanted you to know that I said this to you
before but I wanted to say it again publicly. I wanted to
first thank you and your staff for the what I called the
Law Department 101. I think it was a great way to start off
a new terms and the feedback that I received from. My
colleagues has been very positive. And I think that it has
started to create more Synergy and connection between the
people the lawyers in the Department of Law and this body
so I wanted to thank you for that.
first question I have
you know, I'm
You know, I know that a lot of this was in place before you
were appointed. I'm so you may be taking the department in
a different direction. But we have heard from a number of
residents some who come here to speak publicly concerned
about the amount of money. We spend on outside counsel for
wrongful conviction cases that you know a person might have
a certificate of innocence and I know every case is
different, but if you could maybe speak to how what your
thought process is in terms of hiring outside counsel for
cases like this.
thank
and get your
And get your man.
And get your men for the question. It's several follow
first many of these cases are 10 to 30 years old.
and as a con
And as a consequence, that doesn't mean we cannot and
should not address them. So we must it will in some
instances. It will engender pay out. We do have some work
to do with respect to the notion of certificates of
Innocence certificate of innocent doesn't always mean
adjudicated innocent. And so there's some opportunity for
us to do a better job of edge.
skating
Taking the public on that.
Taking the public on that matter.
We have a finite number of lawyers within the department.
It does mean that due to conflicts or the need for
additional Technical Resources or to supplement our staff.
We have to go to outside counsel to achieve that objective.
And so we while I think there are areas of the department
in which we have to be more thoughtful about the need for
outside counsel. We certainly the need won't be eliminated
in its entirety, but I'm going to take a fresh perspective
and then looked awfully along with the deputies on how and
where we spend. All those outside counsel dollars would I'm
doing a wholesale charge every outside counsel dollar spent
where the categories in which sits vent and asking and
answering a simple question about evaluation.
about weather
about whether or
About whether or not going forwards that's an ideal used
for the resources that we have. So I pledge that to you
with in terms of a 2024 initiative and then I might if you
will I will invite one of the deputies to comment further,
but I think you have a follow-up question.
What?
whether or not you would
Whether or not you would be in.
Whether or not you would be amenable to receiving specific
information on specific, you know, people come to us and
ask us about a certain case where I say, would you be
amenable to having that information provided to you so that
your department could look into it.
So I
So while I am always available to having discussions, we do
have to be careful about how we talk about ongoing
litigation and negotiations for settlement. One of the
things that people may be less rivi to is that what happens
when we have a public discussion in a way that is
associated with ongoing litigation. We may end up in a
vertically waving certain protections under the
attorney-client work product. But I for each of the
alderman here, I am happy to have an individual
conversation with you with respect to specific and matters
generally speaking. As long as I am I on a as long as
everyone understands. We do have some restrictions in
To what?
to what we can say
To what we can say and do but I am happy to have those
discussions. I also want to if I can Alderman and chairman
just know when we are one of the opportunities that we have
to have a really robust discussion is in the briefing
session sessions through the committee on Finance in those
on briefing a tickly the clothes components of those
briefing sessions were able to get into certain information
because you are arriving on an operating within your photos
shared responsibilities are as are we and subject to
certain confidential confidentiality Provisions as are we
so I would also encourage all the men and women to make
sure you are fully put this pain in those sessions as if
they tend to we're going to grow how we deliver the
information and hopefully it will be more informative.
or you
before you go
Or you going for?
Or you going for thank you. Mr. Chairman. I have just two
more questions. Thank you, you know moving into the finance
committee role I've had an opportunity to look at a lot of
these settlements now and I was wondering if you could
speak to the pipeline. What's a pipeline might look like
for the wrongful convictions? The towards cases the federal
civil rights cases.
You know, how deep is the rabbit hole on the rabbit hole
exist depending on the subject matter area, but I'm going
to have John Hendricks the managing Deputy of litigation
opine. John was saying
Text Renee.
state your name and Deputy Corporation counsel over
litigation.
older one
older woman she
Older women chair Adele thanks for the question. And I
appreciate your interest in the area. The reverse
conviction case is present and unusual challenge. The
number of those cases in the pipeline is substantial.
Ike
I can say that another sort of divided into those cases
where an individual officer has historically been
associated in other cases, but I can say, you know, for
example in 2023. We have resolved I think six of those
cases. I think there are literally currently on the docket.
roughly
Roughly 200 plus cases those will not all be.
sketch
schedule for
Schedule for trial or resolution next year, but that is a
large number of Kate's. So just to be on you know open
about the pipeline. It's significant. We consider
settlement all the time in these cases in the number of
circumstances that go into our considerations or are you
know multiple. This is a thought about if we have a
particular officer or a group of officers and let's take
birds. For example that has a known history of
wrong
brownie
Wrongness is it possible to like creative class of you
know, I'm not a lawyer. So like a class that says hey if
you are a bird's victim in a See's commercials all the
time, you know, you would Camp Lejeune from 19x to 19 x,
you know, please call because so we could like put this
issue behind us and you know, we're doing the reforms and
put these types of issues behind us with people that we
know have had historic challenges and how they did police
work.
Debbie
deputy
Debra Hendricks followed by a
Debra Hendricks Follow by Deputy Caroline green question.
The the effort has been in progress with respect. For
example a number of the cases that are associated with
hey.
a
A a lieutenant. W means he has somebody who framed
allegedly framed number of people in the same kind of
conduct those cases have all been against it that involved
that particular individual have been Consolidated into one
larger case in federal court.
now that's not
Now that's not quite the same thing as you're asking. I
think you're asking. Also. Is there something we could do,
you know to accommodate them outside of the context of
litigation. I can tell you that we're looking into every
possibility.
and I
and that's
And that's all pretty much I can say strategically about
that. I understood and I think the challenge that we
continue to face is cuz we keep seeing the same names keep
saying the same chases and we keep having to re-litigate
the same thing and I'm from a financial standpoint there.
There would be some I think some economies of scale and
just dealing with this because and in the end, I think the
point was raised in public, today was about we know these
cases.
I don't know if you know this but we we know that these
cases are winners these losers and the amount of money that
we're spending and outside legal fees. When is Chase's dad
really are going to have probably not the best outcomes
financially for us but yet we're spending, you know
thousands or even millions of dollars defending these
cases. That's where we're like hey with somebody looking at
this to say, why are we spending a million to a minion 3 on
the case that we know is is a bad case. So I think that's
where we see. We believe a disconnect exist and
understanding like hey, this is a loser. Let's get this off
of our books and off of our documents and move on and I
think there's also an opportunity as you're speaking when a
German doll, and I initially talked and she with our
one-on-ones a102 might be associated with settlement might
be associated with
went
when was
When what the?
When what that?
Went what that means when we come to you with numbers that
numbers actually negotiated down. We're in the process now
of engaging consolidation of a number of cases where we can
But there is a league.
But there is a legal proof.
but there is a legal process that all of that has to go
through and I think what it would be an interesting 10/22
least have a general discussion about what that looks like
because I have
gosh
Gosh, I've got in numerous cases that are going to be
coming your way pretentiously and I think it would be
appropriate to begin to have a strategic conversation with
you and as within the bounds that we can so that might be
the next stage of our discussions through committee. I
welcome that because I think the number of us have raised
questions about a particular settlement specifics of
settlements in how's those numbers are derived and so we
can I look forward to working with you around that those
questions. I wanted to go to just also to ask are you
comfortable with the settlement?
Okay.
our location to
A location that you have in your budget your we are based
on what we presently know. Okay. I think my last questions
are around the fire department, you know, since I've been
here, all I've heard is appendix G appendix G of the
contract on the one hand. I hear that appendix G is not.
real any
Real anymore. You know that the end then I hear on the other
hand. Well, yes it is because the contract is is still in
place. And as you know, that was a legal remedy to ensure
the participation of African-Americans on left in the fire
department and I think 30% of every class and there's about
3,500 African-American still remaining on the list.
I'm at.
I'm asking you to take a fresh look at this issue so we can
break through whatever this lawyer Jam is, you know, if it
involves, you know changes that need to be made in a
contract during the HR department or in the fire
department. We need to do that because we're losing the
opportunity to put African American men and women on the
police. I mean Saint the fire department. So how are you
thinking about that?
I have Debbie.
I have Deputy halina Tamarack here as well. She does as
well as justly Porter Adams who's our chief labor.
Negotiations are just a line on the appendix.
thank
Thank you, Mary. Thank you.
Thank you, Mary. Thank you all too and good afternoon. My
name is Cecily for the add-on City's Chief labor
negotiator. The best way I could answer that question
release part of your question as it relates to a Dixie and
the contract as you may know we are currently in
negotiations with local to and there are a number of items
on the table that were looking at in terms of revising or
how to address the question of a diversity within the
department to extend. It falls under the CBA. So your
request to take a fresh look at that offended you or
something that I want more than a fresh look. I mean, I
want a fresh look. Yes, but I actually want this issue to
be addressed. I mean, I think we've been dealing with this
I've been in this Council for over a decade now and this is
still
not
address and so I am trying to see a way forward that's
going to result in a real progress real edition of
African-Americans on the on the fire department chairman
Dallas be my pleasure to take a closer look on that that
issue. I'm happy to sit with my deputy and see what we can
do to address and move the dime to your point. When I was
here doing my first Spin and government. It was a subject
and it's unfortunate that I would.
Turn on.
Turn and it's a subject.
And it's a subject. So I'd like to see now that I'm in this
chair. If there's something that I can do to address the
subject. If you can make a commitment to come to the Black
Caucus meeting and we can have this discussion with I am
happy to have that question because I know you are the
members have been informed point of you and I'd like to
hear it. Thank you. Thank you. Mr. Chairman.
picture of a Down
I have I have I have a Altima Seto Lopez and the other is
for question is are Conway Burnett Bryson Burnett. You'll
be next.
Thank you, Miss.
Thank you. Mr. Chairman.
Did I?
Good afternoon.
Good afternoon commissioner to you and all your staff.
I was looking.
I was looking for my personal attorney Jeff. He's not
around did he leave early or something? I had to do
assignment. So just want to thank the staff all of the
help, you know, I take it as a breath of fresh air for you
to be there. I'm sure you anticipated several of these
questions are particularly in regards to minority
participation. I look forward to you getting it right. I
know I know where your your passion is and I bear you are
so so I look forward to that. I just had a few questions.
look
Since I was looking in the book.
since I was looking in the book and I
Since I was looking in the book and I it seemed like so you
added about what almost 30 something new spots. So that was
like
it was like I saw it like it was a whole new to two
sections that that was brand new.
then
in my
Am I right? I'm almost so what happened to the budget
cycles that if it's a war under a cdbg budget cycle ovm I
decided that they wanted it in the old 100 account instead.
And so it was just a shift from point A to point B or
wasn't actually knew these are existing code enforcement
related on staff members that we have and and so it was
just shifted over from the grant funding Category 2 + 0 100
account. Okay, but Dad did change your voucher total
October, right?
I'm sorry, Altman didn't bring you the total number from
302-302-2328 app for the corporate find.
All right, but thank you very much. I know you all been
waiting a long time for this day. So thank you all I know
and we all been waiting a long time for this last person.
So thank you. Thank you all the way in Burnet.
Thank you. Thank you trim in on them is is wait to see you
on a ball Corporation counsel you and your team just
following up some of the line of questioning regarding like
policy-wise in terms of in a least two hundred cases, not
only acceptable but he's very expensive. So in terms of
policies, you know, I know and I prefer men or women now
for her efforts in trying to address. This is our sister
make an initial ring with us for quite some time that we
can move forward.
constitutional
Constitutional law enforcement so critical in terms of our
legal status, you know, especially into the liability for
the city policy-wise any recommendations that we that we
can put before I thank you alderman for the question. So
just for the record as a rule of law Department of course
doesn't said policy, but we do inform policy through the
legal process see what we're beginning and I'm delighted
unloading for the record as well that we have
superintendents Snelling and we frankly preceding his
confirmation and shortly thereafter. We vowed to work
together to examine areas in which we can make some
improvements so that the we can begin the process and it
will be just that a process of minimizing our exposure in
our liability currently towards members of our Public
Safety group division scrl, others are working with
please
police depart
Police Department to have a dialogue about areas where we
see risk and to help them to manage that bringing on our
new risk manager will help them to manage that this news
case management system that I've regressed reference will
help them because not only will we have eyes and ears
through this system in I want to thank for the record a is
whose work very closely with us in terms of launching the
system, but so will be PD and so will DHHR that's a
game-changer that just didn't exist in a
He didn't exist in any robot.
He didn't exist in any role bus weigh.
He didn't exist in any robust way. We're going to be able to
come.
collect day to see where their Trends and patterns and
begin to ask and answer the very fundamental questions that
you pose. But I've also hold her tallest by other aldermen
and frankly the general citizenry. If there's a pattern of
conduct. What are we doing to redress that and change the
behavior? And so hopefully through these kinds of
methodologies will be will be on our way. But I just want
to 41 this is going to be a journey.
it
It will.
It will take.
It will take a mindset change a culture changed but we're
going to begin with the technology with our Deputy a risk
manager with an engagement across the platform of our depth
of the deputies of the department. But I and we going to
have to work with you because your consistency your boots
on the ground. They know what they're living with and
experiencing. So we want you to help us to inform the
process this one. Thank you. And I really appreciate those
are person for leadership on this. My other question is is
around, you know, I know about you you feeling some of the
vacancies and I really appreciate that you're banking this
year tonight in the process.
I'm really heartbroken by the
I'm really heartbroken by what I've seen is mission on the
westside with the behavior of insurance companies denying
claims and quite frankly leaving some in some cases in a
people on their own when they have orgasm play flames and
you know right now really concerned about housing wise men
who don't have week or so in terms of like that the real
State Department right? I'm kind of the week was for this
kind of cases. How can we eat?
amor
I'm more in.
Amor enforcement, especially when it comes to boredom or
small homeowners that are victims of all sorts of schemes.
So I know maybe I'll have, you know, maybe at the adding
more, you know, maybe more meant me no more staff as well
as part of that. Thank you alderman for the question. I'm
going to ask Deputy of Kim Roberts a deputy of building in
license enforcement. I know you know her well, but I think
it's an opportunity for her to comment and speak more
broadly.
Emily robber
Emily Robert
Kimberly Roberts
Emily Roberts
We are.
Thank you Mary Kim Roberts from the city. Yes Alderman.
We've worked together on a lot of issues in your words. Do
you know that we do have a whole division in the Law
Department dedicated to Building Code Enforcement as well
as license enforcement.
and we were
And we work hard this year.
And we work hard this year to fill a vacancy is
unfortunately there are Twitter Citywide. So our volume
will always be high but you know that whenever you have
something in your ward that you think needs our attention
were quick to expedite that with the judge. So where we
left work closely with you to help solve that problem.
Thank you. I'm just letting you know. I just want to equal
the comments from Illuminati all about some of these
practices within or Department fire department. You know, I
do think that it is critical that we change the stomach lie
and make sure they're or until about local hiring. Right?
We need to overcome those barriers. So like to add my name
to that as well as special and know that the volume for the
season or in from the real Stateside it is hasn't squeeze.
So anything that we can do to protect your help for housing
Woodman's is another other important legislation. Please
happy to support your increasing maybe the number
establishing that division or depart.
Anna real
Anna Maria
Anna really appreciated
And I really appreciate you are Forsythia, Diverse Staffing
speaks of the strength of the diversity so far the
vacancies anything that you can do to continued strength in
diversity are welcomed and encouraged. Especially in our
communities very very different different times. So I
commend you for that and hopefully for those 25 vacancies
we can continue to feel them with the talent from our
communities. And I think that I need of that opportunity.
Thank you.
Thank you all done.
Thank you old man.
thank
Thank you. All my sweet little bit of soreness.
Did the
Good. Good afternoon everybody in the afternoon.
I commend you.
I commend you guys cuz I know that you do have a lot. I
think every Department put everything on the law
department. So when we're waiting for something it's the
law department, but I commend you guys and I say thank you.
I want to go back to what chairman dial stated about the
sum of the payouts for the police department. Is it a
reason and I know that you said that you don't create the
policy, but can we speak through a why isn't that sometimes
on the the actual person or the union? How do we push that
instead of coming instead of the city paying for all of the
settlements? Why isn't it done from?
Hey.
paid Direct
paid directly from the person that's committed the the
actual offense or why doesn't their Union the police union
pay
Thank you.
Thank you for the.
thank you for the question Alderman under the collective
bargaining agreement. We certainly have some restrict of
restrictions as to what we can and cannot do but as you
know, we're trying to make some progress through the
consent decree process and changing Behavior Etc. I'm going
to this is an opportunity actually for Jennifer Bagby to
just talk a little bit. It sounds like a pivot in the
subject matter but its related about the degree decree and
some of the
taco
progress we hope to make through that stuff.
Can you hear?
Can you hear me? Thank you. All again for the question
Jennifer bag be on the deputy Corporation counsel of Public
Safety reform division. So I my job is the consent decree.
I think part of your question can be you also have to look
at what the the state of the law is in terms of when
employers are liable for the conduct of their employees.
I'm so that is a also a part of in civil litigation why
sometimes the city is liable for the actions of its
employees not just the police.
It wouldn't.
It would encompass.
It would Encompass a bright.
It would Encompass a variety of different employees in a
variety of different lines of work, but specifically asked
for the consent decree, and we can I keep coming back to
this question of accountability and how do we hold a police
officer specifically accountable for misconduct? And how do
we manage our wrists? I'm through the accountability system
and the consent decree a large portion of the consent
decree covers the accountability system for the police
department. So ensuring that all of the
accountability sis
accountability systems in the city are are accepting and
receiving complaints in a timely fashion that those are
being investigated and that officers are being held
responsible to write or discipline or remedial measures
such as training. And so what we hope to see from the
consent decree as as we move to the level of compliance
that we see those incidents of misconduct go down and that
we see more officers being held accountable on a more
timely basis for any accidents contact. I hope that answers
your question.
so is my
so is more so
So is more so that it's the it's the consent decree.
because you have
Because you have a alderman that are like that I've had
some kind of.
might not the
might not to bring a
might not to bring up people business, but the charge of
the
bring up some bud.
bring up somebody's busy.
Bring up somebody's business, but they make the older
person pay and so why isn't the city paying for the
particular alderperson and same as with the officer? And I
think that perhaps Caroline frogs that could help with this
because that's also why a lines with what she does but that
the issue under the law and civil litigation about the
employer being responsible for the acts of its employees
has to do with whether or not we're talking about scope of
employment and there are specific legal issues that creates
a situation where the employer is responsible. So it's not
the consent decree that that makes the city have to pay for
the contact of the officers. The consent decree is
hopefully going to correct the accountability measures and
and make the accountability measures stronger to reduce the
incidences of of misconduct so that hopefully over time our
risk goes down.
ask
a strike to a
a striped told you all this just more so
A striped towards you all it's just more so taking the
accountability off of the city and putting it on the you
know, like she said let's get some of these bad practices
down and if we just like when we do the accountability for
building on this when we keep finding them then they start
to do right and if we don't find the particular people that
are doing the the Mad activities then they'll continue to
do it understood Deputy. Fun fact, is there something you
would like to add? Yes. Hello. Thank you. Alderman for that
question. My name is Caroline. Fronczak. I'm the one of the
deputies of the federal civil rights litigation Division
and Miss bag be touched on it briefly but there are several
statutes within the law that you protect employees when
they are working for the government is called the toward
immunity act. So if the employees found to have been acting
within the scope of his employment during the time of the
incident the governmental entity is required to indemnify.
set a
time for the rest
time for the racks
time for their actions
Time for their actions. However, if there is a finding of
malice by the police for a police officer buy a for
instance in a certain case, then the jury can award was
called punitive damages against the police officer and
those damages are not you can't get rid of them through
bankruptcy. There were ordered by a judge and the City by
law cannot pay those for the officer. So that is one way
that punishment is imposed by
actually a
Actually on police officers if the case.
Actually on police officers if the case were to go to try.
Actually on police officers if the case were to go to trial.
Thank you. Thank you all the men and I we I still know that
we made it to you to do a ride around based on some
information. I was able to gather within the department and
I know what the point is. We're now going to enter winter,
but that right around is still something that I'd like to
do with you based on the information. I've been able to
gather appreciate that. Thank you, Scott.
That
thank
Thank you. Chairman.
the first officer
The first officer in this a Thursday is the new Friday.
Thanks for coming in on my Saturday afternoon here to be to
be last last but certainly not least and I would also like
to Echo chairwoman dolls comments that are city is lucky to
have someone of your experience and an expertise in and
leading the law department and the thing to thank you for
taking on that that responsibility and fortunately my
question has been asked by my by my colleagues question. I
had an in your opening remarks. I may have misheard it. It
sound like you said there were 30 x 34 million of
settlements that have been paid. I'm at remember a 25
million-dollar one from a couple last meeting. So I am just
make I may have misheard this.
this about
we've in
we venture
we've until
Weave in settlements and judgments, we had a little over
thirty million, but we may pick up to before as we in the
year. Let's dust far because I remember that was 25
million. We have 147 million the time the meeting before
that so I don't think that's seems like I might be missing
something when we come before you we don't do a meet it pay
out. There's a whole process associated with that. You
might be called Back to Future the 101. And by the way, I
act Oh My, My Summer has been practicing law for 17 years.
I would I also appreciate having a 102. I think that would
be helpful for myself as well as indeed they have
what were
what role do
What role does your office play in terms of contractual
oversight on contracts are signed by the city or the
mayor's office? We start me Fiona is here. She is the
Deputy that is over the areas of contracts and regulations.
I'll let her speak to General Lee what that that division
does but just contextually Alderman you may be aware that
there are attorneys and bedded in some of the Departments
around this is much.
I'm in.
I'm in the
in those in San
In those instances we may or may not be involved. That is
different from my When I Was Here originally there were
very few attorneys in bedage operationally and user
departments. And now there are some sprinkled across the
department. So we are not engaged or we we do not have time
or do reviews on all of the documents that transactionally
that we used to back during my Original Scent, but I will
hand it over to our Deputy Corporation counsel fee on the
Birkin lateral time for
hi.
thank you for the question Alderman Fiona Burke for Deputy
Corporation counsel Aviation environmental Regulatory and
contract we review it contracts transactions that are sent
us for review. So if any City Department that needs
assistance were available for them that is certainly not
every contract. I think it's more complex contracts are
refused. Our peace with the exception of Aviation. We have
a dedicated Union unit for Aviation that reviews I would
say is involved with the aviation contract all of them.
except
specific ones as some examples and I
Specific ones as some examples and I promise I want to ask
follow-up questions public environment. Did you guys over
at overview Overlook the gardaworld contract? Did you
overlook the gardaworld contract? No, we did not about the
most recent favorite Staffing contract. Yes. I believe we
provided some comments. We provided comments, but that was
dominant Lee done within DPS and CD FSS and how about the
most recent tentative agreement with the fop?
I'm not sure. I'd have to get back to you on that.
Okay, I don't know.
Okay, I don't know if I don't know if you know Madame
Corporation counsel with f o b with with the Fraternal
Order of Police that I think we're going to hold on here,
of course labor negotiator here Cecily Porter Adams and
it's a wonderful opportunity. Thank you very much for the
question for her to Alpine on where we are with respect to
that particular matter. And I promise you this wasn't
coordinated, but I'm happy that I pose the question because
there has been some public discussion associated with that
contract and it has been conflated with the arbitrator's
Ben's ruler. So I like for the deputy to take the time to
opine on boat and properly
English but
English bow that would that would be wonderful. Thank you.
Thank you so much. Good afternoon to Adam Shy's labor
negotiator, and we appreciate the question and we have been
a negotiation with fop since 2017 and on October 19th, 2023
week including those negotiations the interest arbitrator
issued an award that with me Final in that award had two
components and I want to talk about them because it's Mary
Corporation Council pointed out there has been some
confusion around that. So the first thing that he did in
his award is that he wrote the contract me back up for a
second. You probably know that when we're in negotiation
the goal is to reach agreements and when we can't do so
because police and fire don't have rapist rape Beacon and
panel and interest arbitrator and that are assured his role
is to write the contract where there are points of
contention when we cannot agree and so the first part of
the board of
the board is at the
The board is exactly what he did. We could not agree on one
issue and that issue he focused exclusively on and wrote
the contract language for with whether officers and the
union had a right to elect other form for disciplinary
suspension suspension that are lengthy which will be 366
days or more or discharge cases can the officer in the
lodge decide to go to arbitration or the police board in
that interest arbitration opinion he gave them that right
to do so.
I didn't agree with a
Greek but that's what he did.
Green, but that's what he did the second component of this
award. Is he Incorporated by reference all the agreements
that the city and fop agree to through that interest
arbitration process. We can still negotiate and try to
reach settlement on term and so in the media is called a
meat are you hear that term mediation arbitration process?
We did reach agreement with a p on a number of issues and
that agreement is incorporated into his Ward. So both the
award that he wrote on the issue of police discipline as
well as the agreement that we reach will be presented to
council for vote in the council can approve those reject
one and a crew together or reject them both. So in terms of
that agreement or trying to give you that bag of absolutely
I'm this is what this is informed if I wish that this was
the whole public was here to hear this by the way.
so we
So what?
So with the
so with my
So with respect to the agreement that we reach with fop,
they are we believe are in the best interest for the city
of Chicago the citizens of the city as Employer or the
officers there a lot of terms that agreement but there's
three that I want to point out that I think a really
significant other first is that the terms of that agreement
is through 2027. So that term allows us Administration the
superintendent to have Labor peace for an extended. Of time
so that he can focus on his mission and not have contract
negotiations hanging over his head. So it gives us the
Get them back.
get the maximum flexibility to implement is
Get the maximum flexibility to implement is Mission
Administration to do the same without having to be at the
bargaining table fighting with fop. So that was one by one
of the ceiling and turn them the second that I want to just
raise with you is that we did provide razors in that
agreement to officer of those raises were definitely in
line with what we did with our civilian Union and it was so
I think those razors they they provide predictability
Financial stability and improve or enhanced morale but it
also allows the city to spend its dollars in a way that
makes sense or the line with our vision for ancestry
answers arbitrator has made it clear that he was going to
reward money. And as you may have seen in the primary award
he did so in a way that wasn't a line with the Department
Vision or with the ministrations vision, so if he was going
to throw money ask them, why don't we take that opportunity
to do so take that money and do something with it that we
value recruiting new off to the north.
how to spell
I just got.
a discussion about a
A discussion about and not enough police officers with the
salary starting salary raise that will implant or attract
more officers. The last thing is that we addressed some of
the Departments concerned operations as well as the
concerns raised by the consent decree with in this
agreement certain things, like estillos a field training
officer not having enough of those. How do we intend having
a homicide clearance rate? We addressed that by giving the
department more flexibility and
Adding people in that section and clearing.
Adding people in that section and clearing those right?
Adding people in that section and clearing those rates.
Adding people in that section and clearing those rates of
the other one was a CIT officer who was Crisis train and
giving an incentive to those who actually perform that
work. So we took that opportunity to instead of having an
arbitrator right or life for us. Where could we be aligned
and it would be consistent with our mission. So the
agreement components, I think it's a it's a it's a it's a
win for the city of Chicago is the opposite of what it's
probably a yes or no question. I'm not trying to box again,
but was the arbitration Clause that the arbitrator had
written was that included in the contract the city agreed
to on October 19th.
No, no.
No, no that was not something we agree through the
arbitrator told us that that we could not reach agreement
with Uncle Peewee did not agree that they should elect
between those two and if there was an election, we wanted
the arbitration process to look different we wanted it to
be more open, but they were certain things that we fought
for against a backdrop of what state law is there were some
limitations but we did not agree. He was at him because we
could not agree. It was his job to write what the language
would be. So that was not our agreement. We wrote it to
send to that aspect of his award. Wonderful. Thank thank
you very much. That was very informative. And I hope that
we can get that up and that out to the public in a in a in
a better way. We are very conversational sure.
red
I read with interest and I was on a plane from Amsterdam
this confusion around the subject of the arbitration versus
the CBA extension and it was mind-boggling that it would
have been a become so conflated. So I thank you for a
posing the question and affording us an opportunity to
Alpine on it. But I also want to thank the elders here for
what you did in September going into October around some of
the CBA. It went through. We didn't we the the work of that
the division and specifically Cecily Porter Adams with
respect to the labor. Negotiations has just been
extraordinary.
But what?
But what she does?
But what she does could not happen without what you do and
what you did was ratify 32 33 3 33 CVS. I've been around a
bit. I've not seen that happen before so this body is
responsible for a week. We have 11 left. But this body is
is responsible for that. I sent you the historical
achievement through your ratification of the CPA's for the
International Brotherhood of teamsters the Municipal
Employees Union, why do pies International Union of
operating engineers 150 heavy equipment?
can
second bridge operation
Second bridge operation service employees International
union boilermakers signmakers Seaman International
Association of sheet metal International Union of elevator
International socialist bridge and structural
reinforcements warsing architecture Auditorium Ornamental
Iron Workers United order of American bricklayers window
cleaners bug service employees International pipefitters.
Sprinklers Glazer's painters Electrical Workers journeyman
on the plumbers Electrical Workers and the International
Brotherhood of Carpenters Regional Carpenters original
inspectors International Association of machinists and
Aerospace workers, the International Association Masters
mates and Pilots are as well as the Council of police you
did that work.
so
So I was
So I want to acknowledge the good work that Cecily Porter
Adams did but I also want to take the time to acknowledge
that but for your gratification we wouldn't have been able
to hit that historical note. So I thank you for your
Collective efforts with respect to the CBI web eleven more
to go know I'm dumb. Corporation counsel. Thank you. Very
good.
Thank you.
Play Goblin cock.
Play Godwin Conway ottoman Martin.
Thank you.
making sure
I could share Corp Council good to see you and everybody
else up front and then the box thank you so much for the
work that you do for our city. A lot of it is it doesn't
make the Press but it's very much. I seen and appreciated
by the people here. At least there are many people here. I
have three when I hope a relatively quick questions cuz
we're getting late in the day one. Do we have a chief risk
officer who is been hired yet? And you missed it. Let me
repeat this introduction. I'm eight.
I'm so
I'm still
I'm sitting.
I'm sitting behind you stand please is Elizabeth men. He is
our new risk manager for the party and she has arrived. I
was reticent initially about her being here, but I thought
it was important that she hear our budget presentation but
she has arrived she is a litigator by trade she tells she
was written into the apartment and the tourist area. So she
has some promise in the area in question. She has some
insurance policy as well. She certainly has had her
interactions with the police department and I suspect
you'll have interactions with you as you have been singular
in your interest in this subject. We have an opportunity.
It's a new day. We have an operation do some things that
are extraordinary.
don't want to
Don't want to limit the work that she's going to be.
Don't want to limit the work that she's going to give me.
Don't want to limit the work that she's going to you may sit
down. I don't want to limit the work that.
down. I don't want to limit the work that she's going to do
police because I know people think of it in that context,
but I think of it in a broader contract contacts about
litigation and transactional looking across the platform
with respective list risk management liability and
opportunities to incorporate best practices. So I'm just
delighted that she's arrived finally and thank you for the
question why I apologize for not being present when the
initial introduction was made. Sorry to make you stand on
your house. I might have any reason if you can reach out to
me at your convenience as you're getting settled out of
court, so much and I do have some questions and some ideas
and Ed want to make sure that you are supported in your new
role second. Can you remind me if there's a particular
person in the water department for generally is running
point on consent decree related issues.
are
there is
are is
There is a Japanese corporation counselor Jennifer back who
is here as we speak. I left you a list with her that
includes her contact name or number email address and you
can feel free to follow up with her regarding any status
questions you might have and then last week. I was hoping
that someone could reach out to me at their convenience. I
have some questions around accountability provisions.
what is
What is it pertains to the proposed seed?
What is it pertains to the proposed CBA for the?
What is it pertains to the proposed CBA for the fop and and
not the arbitration provision that's gotten a lot of
attention and rightly. So but in particular about a dozen
or so Provisions that were the topic of conversation two
years ago when the CBA was last ratified by Council and so
nothing to get into right now. I just have some questions
and would kindly ask that. Whoever would be most
appropriate. Give me give me a ring at their convenience
Cecily Porter Adams. You have her contact information
before you as well and feel free to reach out to her
directly. And if you'd like me in that session, I'm happy
to join but you could appreciate that. It's all I have
picture. Thank you are Alderman Martin?
all the
Oldham
older men men
older men Manahawkin worth to you
you're
you are
You are all again all week. So.
thank
Thank you. Thank you.
Thank you. Thank you for this time. I've learned so much
unless you week's congratulations Corporation Council on
your appointment. I'm very excited to be in this position
to see where the where the city will go with your
leadership working with.
to bring
superintendent
Superintendent spelling to find ways that we can address
Public Safety and in a very holistic way from inside out
and talked about him and also want to thank Jer tell for
creating the space for us to be together, especially with
the law briefing. I also want to connect the dots with a
public because of it being in those briefings is very
difficult for me to listen to the stories. And I also
understand that a lot of those stories happened before we
got here.
and
And I also want the general public to know how far we have
come since those moments in time.
do
Do I.
Do I don't know what that looks like for you. I'm excited
that you have a great summer law clerk program, and I would
love to be able to see more diversity in that program as
well to live our values of Coruscant to scene.
is
Is Bush?
especially the
Especially those better martial arts for so long. Not just
women not just people of color not just those with
disabilities, you know, the lgbtq + Community as well as
those who have criminal records. I mean, I would love to
see those folks represented in an all the positions that we
have available in the city, including the department and
towards all of those things. I was wondering if you could
speak on again how we made improvements or how we can make
improvements on being competitive with bigger law firms to
attract the talent that we really need in our city.
Thank you.
Thank you all the way.
Thank you. All the men for the question and for the comment
as well. I look forward to working with you across the host
of issues. But I do know that you have a some areas that
are near and dear to your heart. So I I look forward to the
collaboration in terms of the notion of Recruitment. And of
course where we don't compete is really in Brenham Iration
and the Saturn salary, so I'm never going to be able to pay
them what they will make in the private sector, but I can
create an environment for robust development as a
professional I come from that environment. I am who I am
because of the
environment so it is in a
Environment so it is going to come.
Environment so it is incumbent upon me to ensure that I
create an environment where people not only want to stay
but they want to come to so I'm really invested in that
outcome whether it is through covering the oardc their
licensing fees that we're going to start doing next year
whether it is through expanding our CLE work that we're
doing whether it is through the creation of committees,
whether it is to our hiring practices and our professional
development and mentoring. I also want to share with you
all demented furtherance of trying to insure on the
mentoring front. We're going to be adding next year in
addition to having a managing Deputy of litigation. We're
going to be elevating someone to be a managing Deputy of
transactions so that we have the proper balanced and we can
develop protocols and that's practices across the platform.
help with our route
help with our attention
Help with our retention as well as our recruitment. It is
the right thing to do. It's consistent with how most large
firms function I come from that as well and we are one of
the largest in the city. We have to be more visible in
terms of our Recruitment and both our director of
recruitment as well. As our Deputy have administrative
Services have given voice to that cuz we're looking more
thoughtful.
about how we
About how we engage with the law schools.
About how we engage with the law schools how we engage with
law students going out and appearing and talking to
Affinity based organizations. I'm on the diocese for the
CVA next month the Chicago Bar Association. We have to be
visible and in our visibility we have to be on equivocal in
our self actualization. We are proud professionals and we
need to convey that and convey that this is a good place a
great place to learn to grow as a professional know I won't
be able to renew merate for you at the same level of the
private sector, but I can create an environment where you
have quality of life or you have professional development
proper training where you have Collies that will care about
your perspective.
and in
an inquiry
And incorporate that and how they go about doing their
work. So I commit to you that I'm going to continue to do
that and explore other ways to grow the department because
it's important and I'm I'm hopeful you begin to see those
changes in time. Thank you. I have no doubt that you will
do that. I just have one more comments and if it I'm a
show
Sure. I am really grateful for your further the that you
didn't read your statements. But you are protecting
Chicagoans. You are you have a proactive commitment to the
prosecuting those individuals or entities that harm our
cities and City and its residents and you it's evidence by
the civil lawsuit that you filed his summer against Kia and
Hyundai for their failure to include auto theft prevention
technology and many of their entry-level models. And you
also are holding people accountable, especially in terms of
the contaminants that are being spread into our air and
water and that is the kind of data that especially the
environmental stuff is the kind of stuff that young people
are very interested in today and so bringing in those
boy
voices in an
Voices in any way that you can especially those with lived
experiences whatever their age is. I was born on the
Southeast side and the 10th Ward and had a chance to go
back and visit the ward with them with many others and
I'd
I do.
I just knew.
I just think.
I just think that there are opportunities to bring in young
people who might not even thought about going into law and
to work with the city and ways that we can all be proud of
indeed and we also have a program associated with CPS
student volunteers just to begin. This is a pipeline ocean
some children particular children who happened to be from
inclusive environment don't know my story think of
themselves in this capacity. We have to increase our
visibility and frankly provide them a form through which
they can engage with us. So they can see their future
absolutely delighted to continue to explore ways. And if
you have additional ideas, please don't hesitate with
respect to environmental issues. I have Deputy on
Corporation counsel of affirmative litigation Stephen Cain
who is here today and Steven has done some extraordinary
work in that area the following some very large cases and
frankly bringing in significant dollars to the city but
most
play
change
Changing Behavior with respect to environmental issues
counted among many others of Stephen. Is there something
that you feel like you can add because I think it's
important that the Alders know who you are and know of your
good work. Apartments the Throne of litigation Division and
we are responsible for the cases that you meant.
and generally
And generally I'll prosecute civil enforce.
And generally I'll prosecute civil Enforcement Act.
And generally I'll prosecute civil enforcement actions
against businesses that engage in Consumer Fraud or other
unfair business practices that hurt our residents. We are
always welcoming of any ideas that people have for a
potential cases until I have encouraged you to please reach
out to me if you hear of issues where you think we might be
able to help. Thank you. I appreciate it very much. I think
we're talking about the whole of Chicago and the keeping
people safe. Your department is really on track to help
lead the way so I appreciate all that you do and boxing.
Thank you so much. Thank you. Thank you. Thank you.
Thank you turn.
Thank you chairman. Hello, General Council. How are you?
How are you? I'm good. Thanks for hanging out with me, Did
you have anything?
Your chairman and sore or congratulations again skiway once
already sister to another we are both members of the Alpha
Kappa Alpha sorority brightest and best tortillas.
all the way
alderman,
Alderman Coleman this question. I believe will be for Deputy
Court Council Kim Moran and Robert. Is there a cap on
businesses on those violations is come up in our caucus.
are some
Are some some of our warships tickets are thrown out or
they are or not acknowledge if there's a cap on this
particular business. So could you share with us instead of
the true? And what is the ordinance in cold around that?
Will they?
well, thank you for
Well, thank you for that first week. You know, I'm Kim
Roberts with a lot of hurt made. I think you're asking
about administrative notice violations at that age. Is that
what you're asking me?
Okay.
Okay, so as far as I know there are no caps on how many
tickets a business can receive however at the department of
administrative hearings, there's a cap on the Judgment.
They can receive it $50,000 and just to let you know that
the Department of Business Affairs and consumer protections
has an in-house team of investigators who actually issued
those citations in their prosecuted by their internal Law
Group.
I also have Kristy.
I also have Christine hate.
I also have Christine hate here who supervises all
prosecution's it in mystery appearance and she might be
able to fill you in a little bit more about what the Law
Department that's okay. Thank you, stating your name and
position and then respond. Thank you Christine hake deputy
prosecution's and Legal Information with that question
yesterday. I think part of the question was aggregate
tickets crap with regards to stain a building per se get 6
tickets. Is there a cap at $20,000 as as I said yesterday
there is not and that is a definite answer. So even those
Kim said with a judgment or judgement on a citation can
only go up to $50,000 but that being said Agra tickets.
There are no caps with regards the $20,000 and I'm happy to
reach out to Ward's superintendents to have open
discussions with them and yourselves to kind of understand
the citations their writing are appropriate and what the
proper find ranges are and then what to do in the event
made
it's a
It's a good.
It's a glitch.
it's a glitch but I know in one particular Ward, I one of
our members stated that their War suit could not even write
the intended when they went to follow up that tickets are
being thrown out and there are just some Bad actors on the
South and West sides and the only way to address their bad
behavior is through this process and I agree. I think
working towards superintendents the way to correct this
issue to make sure we write the citations.
clean
Play number one song.
Play number ones were able to prosecute those be.
Play number ones were able to prosecute those Bad Axe.
Play number ones were able to prosecute those Bad actors.
Thank you for yesterday, and we are definitely putting that
in our agenda in the Abyssal. We're coming quarter
Absolutely. I'll give you my contact information for us to
do a training session with respect to the word suits. Then
we should be talking about how we can do that, but I
suspect if we do it for you will open it up and provide the
same opportunity others, but that may be one solution as
well and just adjust a brush-up of a follow-up what you
don't know. You don't know indeed. Thank you.
I'm going.
I'm going to tennis center. My my questions in the center
of our worlds in the word Austin's residence right
constituents that come in every day, and I'm interested to
know about furniture would be fine. If you don't have this
information on the tip of your fingers here, but how many
small claims are filed by residents of the city of Chicago
for things like, you know, I got a flat tire because of a
pothole that City never fixed our trip then I fell and I
busted a tooth. Can you give me some sense of like how many
claims are filed? I'll have the deputy of administrative
services.
and I we also have a
And I we also have anger.
And I we also have angry with Angel who was here who might
have some information. Thank you.
Angel is there something you would like to add in general?
I have a
I haven't had enough.
I haven't had an opportunity for you to speak. So this is
just me taking that opportunity that we will get you. The
rest of the chair could want you to the most up-to-date
information on medical claims or you know for repairs and
if you can do that for like the last 2 years, that would be
great. Thank you. Sorry, I promise I won't ask anything
else for that.
I'm here in.
I'm hearing a lot everyday from constituents about the
current migrant crisis and I'd like to get a better
understanding from you. If you can to help me understand
what the emergency declaration that wear under right now.
I'm allows us to do that is different from sort of every
day.
I understand. We're operating within the state base
emergency declaration, but I'm going to have Andrew warsoc
who has the pleasure of entertaining. If you will some of
the cases that he's ahead of constitutional commercial
litigation that he has a pleasure of entertaining some of
the litigation that comes our way on that topic.
could a
Good after.
Good afternoon. Alderwoman Lee Andrew. Wharfside come the
deputy Corporation counsel of the Constitutional and
commercial litigation division. As you alluded to the
governor has issued a series of emergency declarations
since this disaster in his own words has beset the city in
the state of Illinois going back to last year. There was
also a state statute called the Illinois Emergency
Management agency act which provides various emergency
authorities or the city to invoke in this kind of situation
beyond that with respect. I'm not at Liberty to discuss the
matter further in this open setting we are subject to a
number of lawsuits and boating these issues. So I do need
to maintain confidence is for that reason.
I appreciate that if there's an opportunity to have a
I appreciate that if there's an opportunity to have.
different kind of setting to get some of the
different kind of setting to get some of this information
Different kind of setting to get some of this information
for my education and just happy to be happy to make that
Arrangement would be interested in that kind of just limit
the rest of my questions because this is there a pending
litigation. I guess you can't comment on that. I will just
say for the record, you know, I got people coming in and
just asking things like in the public late the Public
Public way is being blocked. We cannot walk past the the
sidewalk in the in front of the police station cuz there
are so many people how many people can we get into a
shelter in like what there's a lot of fear obviously and I
know you all are doing your jobs in terms of defending the
city with these lawsuits and I suspect that there may be
more coming our way because of it, but that isn't that is
something that is of great concern. I think too many of us
in the council as well as many of the residents are in the
city of Chicago.
understood
Understood. Let me just take one more look here to see if I
missed anything else. I think a lot of questions were
already answered.
I think I'm good. Thank you chairman, and thank you. Thank
you.
Thank you. I'll be
Thank you. I'll bust you and I had a couple items off from
other members of that came out of some other series 1 dealt
with nda's non-disclosure agreements and all staff this
came from a hearing with the board of Ethics. Is it
permissible for all this tax staff to sign in the Apes?
manage
managing.
Managing Deputy of litigation John Hendricks, would you
like to apply?
I'll be doing a lot.
I'll be doing a little bit.
I'll be doing a little bit more about the context. I'm not
really sure what the context of that question is in the A's
or employees or four.
It's not working.
Is a call.
Is a call this was for a staff that work directly for for
the Alders can the all the person asked the staff to sign
an NDA. I'd like to meet with you or whomever the origin
and I'd like to have a more robust conversation so we can
get some details. I think it's worth is tricking look at
Yeah, you should have been.
Yeah, they should have blood that popped up and it was also
in out of the board of Ethics regarding the ability for the
council to direct the inspector-general to perform an audit
and investigation her response. Was that that no, we do not
have that Authority or that ability. Is that something that
as counsel we could Grant ourselves or is that or is there
some legal reason why that would not be permitted?
John Henn
John Henry
John Hendricks
Is it?
is East
is is the question whether we can ask for an investigation
or is the question is whether could the council direct the
Inspector General to conduct an investigation being a
performance audit or an outright just investigation.
I I think I would you never have to I don't think the
council could actually do that without asking. I mean, I
think it's up to the inspector-general but I certainly
think the inspector General's in a position to consider
whether or not to do such an investigation and I think this
is more directed toward departments or program audits
bright from
from from the council a
From from the council, I guess either from committee or from
from from from Council take a look at that one under the
under the ordinance as well. But my my knowledge of that
ordinance would suggest it. It wouldn't be a
all
author is
Authorization process it would be a request and that's as
much as I can tell you that taking a little deeper dive
take a closer. Look. I think we talked about the
who is
movies
we should all of the other question one thing we had talked
about early on when you first came in with a claims appeals
process based on what was discussed or given to us the
there were
there was
There was no appeal process when a claim was denied by the
city any progress on that or any additional thought put to
that particular item. I think you're raising issues that
came up when we were in our briefings about the ability to
appeal when a claim was denied that issue. It would require
an ordinance change and and we're happy to sit with him a l
r b r marry you think appropriate to have further
discussions on that phone?
Okay, is it?
Is it is there any internal review process or fairness?
Okay.
What else?
But outside of that decision being made by ordinance of
secondary process that does not do I should be done within
the time restrictions set forth in the ordinance as well.
That sounds like the salary for members of your of your
staff and why we know that they're not commensurate with
what one might get into the private sector are they?
right
Right or review is my understanding that is when we went to
this last salary iteration with the schedule access that
your staff was not included in that conversation. So what
what's happening in your world? Let me in again. We want to
make sure that you all are able to retain your style. So
have you all made any overtures toward that or is that
something else that we need to have HR get involved with
and look at or is it what's a you determine for the
question? I'm going to have the deputy administrative
Services respond.
And she's been at the table.
and she's been at the table on the
and she's been at the table on that sub so
And she's been at the table on that subject and thank you
Karen. Julie Morgan Deputy Corporation administrative
services. So we do have two non-attorney senior managers
currently on schedule acts that would be our Director of
Finance and her director of Information Systems in
conversations with the budget office. It is our
understanding that through the Citywide compensation study
the deputies and chief assistant Corporation counsel is
there is expectation that we will eventually move towards
the schedule acts and hopefully 2024. However, we do not
have an estimated time line.
Okay.
Okay, and what about the first first-year or like the
assistant Corporation counsel? 123, what about those
individuals?
Yes.
Yes, you're going to go.
Yes Sherman again, Julie Morgan still racc one entry level
salary when we were before this body last year. We reported
with 64,000. We appreciate working with the council and
office of budget management to increase at the 73,000. We
have found through our research that it is comprable to
other local government offices.
Okay good.
and
knows that
nose that can cover basically everybody that's on the on
the legal side.
all
Olive
All of our attorneys who are on the L schedule are
receiving the 3% Cola in the 2024 budget lost everything
that we have anything else yet exhausted everything for us
all before we depart. We've got a couple of thank yous to
do first off. I want to thank our guys in the booth. She
Chuck Evans John bondy Dwayne Laughlin and then the league
electrician is mr. Mike Smith Kamali still with us.
Where's,
Where is Kamal.
Are you?
Are you in the back?
Are you in the bag don't lady just comes over like the
voice of God over the over the over the microphone and it
tells us what's going on. So but nonetheless we want to
thank Kamal checking his team for all keeping us up on the
on the world wide web to give in our residential anyone who
wishes and opportunity to of you are proceeding and they've
been doing for the last stuff for the last 2 weeks. Also
want to thank our Sergeant at Arms. Where'd you go? I'm
going to charge it on starts Diet Coke and his team.
all the
all lava
Call Lavell.
Levator and also I apologize levator of Pernell whose
problems are most senior member of the staff lost his
granddaughter and was not with us today show all the
cheapest family in our prayers and I thank him for even
being here through the nine out of the ten days are dealing
also dealing with the loss of a grandchild as well artoria
Cox call Anthony Harper as well as Mabel or Margaret
Michelle and Alicia. Also Miss Hicks and Sharon for Fidel
workout doing this job during this time. Also the offices
that are always here with us. I don't know if I have to
sign your Yellowstone's you all still do time do slips or
how to sign those in. But officers bennion Melissa Harper
Pedro. Cepeda is a beta off the stove in and near Jenny. So
we want to thank you all for hanging out with us.
is
as well to make
As well and been keeping us safe and secure in here is
well, I don't think we have any other items are for us.
if
Yes.
Yes, ma'am. I've been off of work.
I just wanted to say that.
I just wanted to say thank you chair. And thank you guys
chair or all your work.
I'll
I also I also want you to also want to thank God vice-chair
leave for hanging out and stepping in as needed throughout
the process. It is difficult to be up here the whole time
and if she's always been able to give me a break and also
for doing the treasure is hearing today is well appreciate
all your time and always stepping up and stepping in as
needed also. Mr. Ramsey from a is most all of our folks
that make everything in here going and everything check and
we appreciate everyone. I know these here has it been a
little longer than they were last year, but I think we've
had a chance to have a little more information and be a
little more deliberate in our conversations and working
with the other departments. And again, I finally want to
think I G A. I know they are here are writing down
everything that we say and or do and all of those through
the chair request that are RC coming across my email.
Thank them for the work that they are done or what?
Thank them for the work that they have done all with the
word.
with the team Beth and her team. I see where I saw Malik
earlier jamila's here now Eric Martinez, and I think God
will see we have
roll
remind
Reminder, yes are white as well. So again, thank you all for
working with us getting us things that we need and without
that I'm actually going to adjourn today. We will adjourn
this meeting and we will be back. My next meeting will be
on the 6th or Monday the 6th. We will then move forward
with any other items as it relates to the Budget Inn with
preparation toward the passage or later in the month of
November. So there'd be no other issues or questions
meetings jar.